Executive Meeting Minutes

Meeting Archive

3rd April 2017
27th March 2017
20th March 2017
13th March 2017
9 February 2017
8th November 2016
17th October 2016
7th October 2016
3rd October 2016
19th September 2016
12th September 2016
5th September 2016
22nd August 2016
8th August 2016
29th July 2016
22nd July 2016
15th July 2016
1st July 2016
13th June 2016
2nd June 2016
23rd May 2016
9th May 2016
21st April 2016
15th April 2016
11th April 2016
7th April 2016
4th April 2016
31st March 2016
29th February 2016
4th February 2016
15th December 2015
8th December 2015
30th November 2015
16th November 2015
10 November 2015
4 November 2015
2 November 2015
27 October 2015
20th October 2015
9th October 2015 - Emergency Meeting
5th October 2015
14th September 2015
7th September 2015
31st August 2015
17th August 2015
13th August 2015
10th August 2015
3rd August 2015
27th July 2015
20th July 2015
7th July 2015
2nd June 2015
25th May 2015
18th May 2015
4th May 2015
29 April 2015
8th April 2015
30th March 2015
25th March 2015
16th March 2015
2nd March 2015
11th February 2015
4th December 2014
27th November 2014
11th November 2014
5th November 2014
21st October 2014
18th September 2014
11th September 2014
3th September 2014 Emergency Meeting
4th September 2014
2nd September 2014
19th August 2014
12th August 2014
29th July 2014
27th July 2014 Emergency Meeting
19th July 2014 Emergency Meeting
10th June 2014
15th May 2014 Emergency Meeting
13th May 2014
29th April 2014
15th April 2014
1 April 2014
20th March 2014 Emergency Meeting
18th March 2014
3rd March 2014
18th February 2014
4th February 2014
10th December 2013
27th November 2013 Emergency Meeting
20th November 2013
18th November 2013
4th November 2013
22nd October 2013
8th October 2013
23rd September 2013
10th September 2013
3rd September 2013
13th August 2013
30th July 2013
19th July 2013
16th July 2013
9th July 2013
7th June 2013 Emergency Meeting
4th June 2013
21st May 2013
13th May 2013 Emergency Meeting
7th May 2013
23rd April 2013
9th April 2013
21st November 2012 Standing Committee
14th March 2013 Emergency Meeting
12th March 2013
5th March 2013
26th February 2013
14th February 2013
5th February 2013
18th December 2012
28th February 2012 (Standing Committee)
9th October 2012
25th September 2012
18th September 2012
6th September 2012 (Emergency Meeting)
4th September 2012
7th August 2012
24th July 2012
10th July 2012
19th June 2012
5th June 2012
1st May 2012
17th April 2012
28th March 2012
18th March 2012 EM
13th March 2012
6th March 2012
1st March 2012
28th February 2012
17th February 2012 EM
14th February 2012
7th February 2012
24th January 2012
13th December 2011
5th December 2011
29th November 2011
15th November 2011
20th September 2011
26th September 2011
13th September 2011
23rd August 2011
16th August 2011
9th August 2011
2nd August 2011
19th July 2011
21st July 2011
5th July 2011
17th May 2011
12th April 2011
19th April 2011
21st June 2011
18th July 2011
28th June 2011
13th July 2011
14th June 2011
31st May 2011
12th May 2011
6th May 2011 EM
5th May 2011
22nd March 2011
15th Feb 2011
8th March 2011
September 28th 2010
September 22nd 2010
September 14th 2010
September 7th 2010
August 24th 2010
August 17th 2010
August 10th 2010
August 3rd 2010
July 29th 2010
July 23rd 2010
July 20 2010
July 13 2010
July 7th 2010
July 5th 2010
June 29th 2010
June 8th 2010
May 28 2010
May 07 2010
April 27 2010
13th April 2010
March 23 2010
March 16 2010
March 09 2010
March 02 2010
February 16 2010
January 19th 2010
January 12th 2010
December 18 2009
November 25 2009
November 10 2009
September 15 2009
September 29 2009

5th February 2013

MINUTES OF THE OUSA STANDING COMMITTEE OF THE EXECUTIVE MEETING HELD IN THE BOARDROOM OF THE OTAGO UNIVERSITY STUDENTS' ASSOCIATION ON TUESDAY 5 FEBRUARY 2013 AT 5.19PM IN THE OUSA BOARDROOM


PRESENT
Francisco Hernandez (Chair), Jordan Taylor, Gianna Leoni and Lucy Gaudin

IN ATTENDANCE
Donna Jones (Minute Secretary), Darel Hall (General Manager) and Eliot Lynch (Temporary Volunteer Postgraduate Officer)

APOLOGIES
Zac Gawn
Lucy Gaudin for lateness

Moved from the Chair
sc01/13 THAT the above apologies be accepted.
CARRIED U

CO-OPT MEMBERS ONTO THE STANDING COMMITTEE
Moved from the Chair
sc02/13 THAT Gianna Leoni be co-opted onto the Standing Committee of the Executive for the duration of this meeting.
CARRIED U

MINUTES OF THE PREVIOUS MEETING
Moved from the Chair
sc03/13 THAT the minutes of the Standing Committee of the Executive held on 18 December 2012 be accepted as a true and correct record.
CARRIED U

MATTERS ARISING
Motion sc 121/12 - Logan hasn't written the MOU for University Sport New Zealand yet. The secretary to notify him.

SPEAKING RIGHTS
Moved from the Chair
sc04/13 THAT Darel Hall, Donna Jones and Eliot Lynch be granted speaking rights for the duration of this meeting.

WAITANGI DAY BBQ CELEBRATION
This has been cancelled as there aren't many executive members in Dunedin to assist. It was noted that it was a good idea and will be tried again at a later date.


POSTGRADUATE POSITION
Eliot Lynch was welcomed by the Chair to the meeting and thanked for his attendance.

Eliot has kindly offered to volunteer his time to keep the continuity and workload up to date until the position is filled in the By Election on 14 March.

Eliot was a member of the Post Graduate Committee last year and helped Maria Koszowski with tasks throughout her term on the executive.

The meeting thanked Eliot for his generosity and will assist him where they can.

Taylor/Leoni
sc05/13 THAT Eliot Lynch be appointed to undertake the Post Graduate Officer duties on a voluntary basis until the position is filled at the By Elections.
CARRIED

Lucy arrived at 5.29pm

INTERNATIONAL FOOD FAIR ASSISTANCE
Four executive members have signed up to assist the Events team with the food fair on 23 February. Fran, Blake, Jordan, and Lucy. Hopefully when the other members return there will be further offers as this is a very busy day.

HEART KIDS DAY OUT 2013 FUND APPLICATION
This has been deferred to see where the previous years' donations had come from as there isn't a donation line in this year's budget. Donna and/or Fran to check this out.

AFFILIATIONS
Taylor/Gaudin
sc06/13 THAT the Enactus Otago Club and OUSA Gamers Central Club be affiliated to OUSA.
CARRIED

Gianna left at 6.00pm

STUDENT COUNCIL/TERMS OF REFERENCE/JOB DESCRIPTION AND POLICY
OUSA SATELLITE CAMPUS COMMITTEE
A discussion took place as Fran went through the job description on how this framework was going to operate within the current executive structure. Fran insisted this would "expand our governance capacity".

Fran suggested this would be a good way to monitor accountability if a Student Council of 10 members were elected alongside the up and coming By Election.

The terms of Reference and Job Descriptions need a lot more work and Fran will consult more fully with his executive, especially those who aren't present at this meeting.

The Secretary would be required to attend meetings with the student council in the same way as an executive meeting it was proposed.

Deferred until another meeting of the full executive and for Fran to email his Executive and ensure they are fully informed.

SEX WEEK
Jordan is planning Sex Week to be held on the campus 11 - 16 March. He has been in contact with Family Planning and New Zealand Aids Foundation and they are keen to come down and have a stall.

Other events being organized so far are a Queer Tea Party and a Quiz Night.

It was suggested that the executive come up with an idea for an event to promote good flirting without getting smashed. Ideas to Fran please.

GENERAL MANAGER'S OPERATIONAL REPORT
Darel had emailed this around prior to the meeting to enable the executive to read it. He went through it noting that January is a shorter report as the month is a lot quieter.

Darel said he would circulate the updated information on the building renovation to the executive to keep the all is the loop. It is envisaged that the OUSA area work would be starting March - May.

Because the Radio One card is placed behind the cover flap in the student diaries it has been difficult to find. More advertising will be done over orientation to ensure people know where to look for it.

Gaudin/Taylor
sc 07/13 THAT the General Manager's January 2013 Operational Report be received.
CARRIED

PRESIDENT'S MONTHLY REPORT
Fran will ensure he sends a copy of his report to his executive.

Gaudin/Taylor
sc08/13 THAT the President's monthly report be received.
CARRIED
GENERAL BUSINESS
NZUSA Training - The schedule has been sent out by Fran. Lucy, Fran and Jordan staying at the Lodge in the city and Ruby will be at her parents. Flights etc all finalized and emailed out.

Orientation Tent and Table - Fran will set up a google schedule for the executive and Te Roopu Maori executive to sign up to share shifts on the table over Orientation. Please ensure you keep your slot as this is an important part of your position to show students who you are and what we stand for. Wear OUSA tees at all times.

NEXT MEETING
Proposed time for next meeting 15 February at 5.00pm. This date has since been altered to 14 February 2013 at 6.15pm



Meeting closed 7.11pm