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14th February 2013

MINUTES OF THE OUSA STANDING COMMITTEE OF THE EXECUTIVE MEETING HELD IN THE BOARDROOM OF THE OTAGO UNIVERSITY STUDENTS' ASSOCIATION ON THURSDAY 14TH FEBRUARY 2013 AT 6.28PM


PRESENT
Francisco Hernandez (Chair), Zac Gawn, Lucy Gaudin, Jordan Taylor, Blake Luff, Gianna Leoni, Pippa Benson and Kamil Saifuddin

IN ATTENDANCE
Donna Jones (Minute Secretary)

CO-OPT MEMBERS ONTO THE STANDING
Moved from the Chair
sc09/13 THAT Blake Luff and Gianna Leoni be co-opted onto the Standing Committee for the duration of this meeting.
CARRIED U

MINUTES OF THE PREVIOUS MEETING
Moved from the Chair
sc10/13 THAT the minutes of the executive meeting held on 5th February be accepted as a true and correct record.
CARRIED U

MATTERS ARISING
USNZ/OUSA Memorandum of Understanding - Logan Edgar has circulated a draft copy for feedback. This to be finalized at the next meeting.

HEARTS KIDS DAY OUT FUNDING REQUEST
There hasn't been a donations budget line created this year. This request has unfortunately been denied.

It was suggested that the Administrative Vice President create a donations policy to ensure this process is fine tuned in the future. He will also investigate what process other students' associations follow.

Kamil Saifuddin arrived at 6.37pm

Moved from the Chair
sc11/13 THAT Kamil Saifuddin be co-opted onto the Standing Committee for the duration of this meeting.
CARRIED U

UNIVERSITY COMMITTEES APPOINTMENTS

It was agreed to appoint members to some of the committees this evening and the other appointments to be discussed further after people have had a decent look at them.

Moved from the Chair
sc12/13 THAT Blake Luff be appointed to the Library Student Liaison Committee for 2013.
CARRIED U

Moved from the Chair
sc13/13 THAT Blake Luff be appointed to the Information Technology Advisory Board (ITAC) for 2013.
CARRIED U

Moved from the Chair
sc14/13 THAT Blake Luff be appointed to the Clinical Governance Committee for 2013.
CARRIED U
Luff/Gawn
sc15/13 THAT Francisco Hernandez be appointed to Senate for 2013.
CARRIED

Luff/Gawn
sc16/13 THAT Gianna Leoni be appointed to Senate for 2013.
CARRIED

Luff/Gawn
sc17/13 THAT Jordan Taylor be appointed to the Human Ethics Committee for 2013.
CARRIED

Luff/Gawn
sc18/13 THAT Jordan Taylor be appointed to the Disabilities Action Group for 2013.
CARRIED

Luff/Gawn
sc19/13 THAT Jordan Taylor be appointed to the Committee for the Advancement of Teaching and Learning (CALT) for 2013.
CARRIED

University Book Shop (Otago) Limited
Logan Edgar indicated he would be happy to continue as a director for another year to keep the continuity. He and Fran had discussed this previously and agreed.

Luff/Taylor
sc20/13 THAT Logan Edgar be appointed to the University Book Shop (Otago) Limited Board of Directors until 31 December 2013 providing he takes direction from the executive and reports to the executive after each UBS Meeting.
Gawn Abstain:
CARRIED

NZUSA CONFERENCE DE-BRIEF
Fran, Lucy and Jordan gave a verbal report saying this was good networking and training for all students' associations.

There is to be a national advocacy call centre developed with an 0800 number.

It was evident that OUSA was doing much better than other associations. It was agreed we should invite NZUSA to have their conference in Dunedin.

Financial Education (Fin Ed) Company in partnership with the Westpac Bank setting up a financial education and research for students.

Fran is going to write to the President of NZUSA with a concern of the lack of serious action on their representation to OUSA.

ORIENTATION WEEK PLANNING
A roster has been drawn up for each executive member to sit on the tent during tent city week. Also training being given to all executive members who are working in RU OK. The evening events you will need to be on duty from 8pm until 1am.

Also remember there is the BBQ on clubs day at the Clubs and Recreation Centre on 20th where some executive will need to help with the cooking. Jordan has offered thus far.

STUDENT COUNCIL PROPOSAL
Once again the papers have been emailed for the entire executive to look over and give Fran feedback please.

GENERAL BUSINESS
Executive/Te Roopu Maori Dinner - Blake offering to be chief chef again. A venue and menu to be decided.

Executive Ties:

The past history was the blues and executive ties still in stock were antiquated as they were purchased in 1984. (Relevant motions 289/84 and 292/84 were rescinded). There were no old ties left in stock.

Motion 137/08 instructed that the ties in stock be sold to life members and executive members.

Recently 38 new styled ties purchased in a nice boxed unit. What price should we sell them? Yes at cost = $30.00

Luff/Gawn
sc21/13 THAT the OUSA Executive Ties be sold at cost to the past and present Executive only.
CARRIED

Tertiary Student Open Day:
The executive agreed they will cook at the BBQ from 11.30am until 1.30pm. The Union supply the food and sauce which needs to be picked up from the union store that morning. OUSA BBQ will need gas checked etc. Blake, Zac and Fran will follow this through.

Executive Aprons:
What budget line do these come out of? See Lucy please. Konstruct Clothing Company are the suppliers.

Executive Spending Revue:
Should the executive come in line with the staff when they are away from Dunedin for expenses etc? Lucy to check the OUSA employment policy and with the University procedures to get a guideline.

EXECUTIVE POWERS
Luff/Leoni
sc22/13 THAT the powers of the Standing Committee be delegated back to the Executive henceforth.
CARRIED


Meeting closed at 7.20pm