Executive Meeting Minutes

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12th March 2013

MINUTES OF THE OUSA EXECUTIVE MEETING HELD IN THE OUSA RECREATION CENTRE, ALBANY STREET, DUNEDIN ON TUESDAY 12 MARCH 2013 at 5.20PM

PRESENT
Fran Herndandez (Chair), Lucy Gaudin, Zac Gawn, Gianna Leoni, Kamil Saifuddin, Jordan Taylor, Ruby Sycamore-Smith and Pippa Benson

IN ATTENDANCE
Donna Jones (Minute Secretary), Logan Edgar (UBS Director), Matt Tucker (SSC Manager and observer), Shonelle Eastwood (SSC Advocate and observer) and Darel Hall (General Manager)

APOLOGIES
Blake Luff
Pippa Benson for lateness

Moved from the Chair
26/13 THAT the above apologies be accepted.
CARRIED U

MINUTES OF THE PREVIOUS MEETING
Jordan/Leoni
27/13 THAT minutes of the executive meeting held on 5 March 2013 be accepted as a true and correct record.
CARRIED

MATTERS ARISING
MOU between the DCC/OUSA update - Fran has been in contact with the Mayor and he has a draft copy that should be ready by the end of the month or mid-April for OUSA to peruse. The draft annual plan has taken priority for the DCC.

By Election polling booth roster - Fran wished to thank those who had given their time.

SPEAKING RIGHTS
Moved from the Chair
28/13 THAT Darel Hall, Donna Jones and Logan Edgar be granted speaking rights for the duration of this meeting.
CARRIED U

UNIVERSITY UNION LIMITED DIRECTORSHIP
Leoni/Saifuddin
29/13 THAT Lucy Gaudin be appointed as a Director of the University Union Limited henceforth until 31st December 2013.
CARRIED


COMMITTEE APPOINTMENTS
As advised these will be appointed once the full executive is on board. However, the Secretary has been contacted by a couple of University Departments regarding meetings coming up soon and hoped they could be appointed sooner.

Gaudin/Gawn
30/13 THAT Tawini White be appointed to the Quality Advancement Committee for 2013.
CARRIED

Gaudin/Gawn
31/13 THAT Jordan Taylor be appointed to the Quality Advancement Committee for 2013.
CARRIED

Gawn/Gaudin
32/13 THAT motion sc18/13 be rescinded.
CARRIED

Gawn/Leoni
33/13 THAT Briar Warrin be appointed to the Human Ethics Committee for 2013.
CARRIED

Briar Warrin's appointment was verified by the committee and they agreed she could be appointed.

Aaspreet Boparai has indicated he is happy to continue on the Health Science Board until a permanent appointment is made.

Gawn/Gaudin
34/13 THAT Lauren Barnett be appointed to the Health Science Divisional Board for 2013.
CARRIED

OUSA MEMBERSHIP
The final numbers of university enrolments haven't been released by the university yet. This will be done in a few weeks and then the Secretary will report to the executive.

DUNEDIN PRIDE WEEK PLEDGE UPDATE
The Executive checked the total of the online pledge and their target amount had been reached. The Executive decided they did want to donate to them nonetheless.

There was great excitement in the meeting when it was revealed that a large sparkling rainbow cake is given to people who pledge $250 or over.

Gawn/Taylor
35/13 THAT OUSA donate $100 to the Pride Week Pledge Me Event to come from the Queer Representative Budget line.
CARRIED


UNIVERSITY BOOK SHOP OTAGO LIMITED DIRECTOR'S VERBAL REPORT
Logan Edgar addressed the meeting to give a verbal report from today's meeting. He requested that he be informed on the UBS Archway Shop progress. All parties agreed the outlet was doing very well and business was picking up each week. Good to have this on campus.

Logan agreed he will report to the executive as per their request after each Directors meeting.

Moved from the Chair
36/13 THAT the meeting move into Committee of the Whole for reasons of commercial sensitivity at 5.42pm
CARRIED

Moved from the Chair
37/13 THAT the meeting move out of Committee of the Whole at 5.52pm
CARRIED

UNIVERSITY BOOK SHOP OTAGO LIMITED DIRECTORSHIP RENEWAL
As attached Rachel Brooking and Stuart Heal's terms as Directors are due to expire on 31 March 2013. They have both indicated they would be willing to continue if they were reappointed.

Logan endorsed the high quality of Rachel Brooking and Stuart Heal as Directors of UBS. He said Stuart Heal has been a fantastic Chairman. He suggested their expiry dates be set at different times.

Gawn/Gaudin
38/13 THAT Stuart Heal be re-appointed as a Director of University Book Shop (Otago) Limited until 30 September 2014.
CARRIED

Gawn/Gaudin
39/13 THAT Rachel Brooking be re-appointed as a Director of University Book Shop (Otago) Limited until 30 September 2016.
CARRIED

SAFETY WEEK
As attached the ideas for this week and Ruby has the advertising ready to go. Dates could be either 29th April or 6 May 2013.

She will see Planet Media about some advertising and costing's.
Ideas as follows:
- Relationship Safety
- Drug and Alcohol safety
- Fire Safety
- Property Theft
- Drunk Driving
- Sex/Rape - Thursdays in Black campaign
- Self Defense

It was suggested that everyone get involved in this project. More later.

Pippa in at 6.01pm

PRESIDENTS REPORT
As attached. Fran wanted to ensure he presents a written report at each meeting.

Sycamore-Smith/Gawn
40/13 THAT the Presidents February Report be received.
CARRIED

STUDENT VOLUNTEERING
Who will be helping with RU OK on the Netsky Live Gig - Kamil, Fran and Ruby have signed up.

GENERAL BUSINESS
University Committees - once again please ensure you are all able appoint people at the next meeting as the University have meetings waiting for student representation.

Internal Committees - Not all the internal committees met last year so it was asked to be sure these were worthwhile. PolCom, EduCom and WelCom had meetings last year. Perhaps a good campaign to recruit other students to sit on these committees was suggested.

Student Support Centre Tutorial request - as attached the SSC Manager had asked the Executive if tutorials could be partly funded by them and the Locals budget.

It was expressed that local students miss out on extra Tutorials,but It was asked why the University aren't doing them as it didn't seem right that OUSA was supplying an educational service.

Jordan will consult with Matt to find out more information.

Executive Retreat - there is a retreat organized for this coming weekend, however, many have pulled out. It was decided to cancel this one as too many not coming. It was agreed that after the full executive is elected there should be a training session then. Blake Luff was thanked for his hard work in organising this and obtaining a good venue.

By Election voting - thus far 117 votes for Welfare Officer and 21 for Post Graduate.