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21st November 2012 Standing Committee

MINUTES OF THE OUSA EXECUTIVE STANDING COMMITTEE MEETING HELD IN THE BOARDROOM OF THE OTAGO UNIVERSITY STUDENTS' ASSOCIATION ON WEDNESDAY 21 NOVEMBER 2012 AT 12.09PM

PRESENT
Francisco Hernandez (Chair), Ryan Edgar, Maria Pozza, Yee Min Chua, Juana Diesing Blake Luff, Logan Edgar

IN ATTENDANCE
Darel Hall (General Manager, Minutes) and Alasdair Johnston

APOLOGIES
Jono Rowe for lateness

Moved from the Chair
sc93/12 THAT the above apologies be accepted.
CARRIED U

CO-OPT MEMBERS ONTO THE STANDING COMMITTEE
Moved from the Chair
SC94/12THAT Maria Pozza, Yee Min Chua, Juana Diesing and Blake Luff be co-opted onto the standing committee of the executive for the duration of this meeting.
CARRIED U

MINUTES OF THE PREVIOUS MEETING

The previous minutes need to record that Maria Pozza's fourth quarter report was accepted and her honorarium be paid after being moved and seconded by Diesing/ Luff

Moved from the Chair
sc95/12THAT the minutes of the standing committee of the executive as amended held on 20 November 2012 be accepted as a true and correct record.
CARRIED U

COMMITTEE OF THE WHOLE

Moved from the Chair
Sc96/12 THAT committee move into committee of the whole for reasons of commercial sensitivity.
CARRIED U
Moved from the Chair
Sc97/12 THAT committee move out of committee of the whole for reasons of commercial sensitivity.
CARRIED U
REFURBISHMENT
THAT the General Manager be granted speaking rights
J Rowe arrives
Discussion centred on five themes that the Standing Committee expects the Capex Subcommittee to use and report on as guiding instruction:
1. Enhanced income sources from the OUSA Recreation Centre are a high priority given the capital expenditure and the ongoing need to maintain the asset. The Capex Subcommittee should investigate the lounge off the entrance to the Centre for commercial opportunity and the General Manager should work on income ideas unrelated to the building project that support the intent of maintaining the asset. This includes across the counter sales and vending.
2. The OUSA requires sufficient reserves to provide stability. It was noted this means at least one year's operating expenses.
3. The OUSA Recreation Centre is structurally excellent but visibly "tired". It is a core OUSA service that needs to be continually changed in line with long term demands of students. The use, importance and satisfaction of the services provided through the Centre underpin the Service Level Agreement.
4. The Centre needs to maintain versatility of use, for example having floors that mean use change can occur quickly from more passive entertainment or meetings to active dance or martial arts.
5. Making changes in stages over a year rather than over a long period is important to keep cost down and maintain a unified, coherent and exciting look and feel to the alterations. Students need to see and feel the importance of the changes.
In addition the Standing Committee noted its expectations that:
1. Following earlier informal discussion, a formal application to the Community Trust for support would begin shortly
2. The Capex Subcommittee would be vigilant on saving sensible costs
3. Versatility within the Centre would continue to be a focus
4. There will be a report back on income enhancement
Edgar, L/ Luff
sc98/12 THAT the Capex Subcommittee be instructed to oversee the `implementation of changes to the OUSA Student Union Building as per the Rough Order of Cost paper from Rawlinsons Limited valued at $294,101
ABSTENTION: Pozza
CARRIED

Edgar, L/ Luff
sc99/12 THAT the Capex Subcommittee be instructed to oversee the implementation of changes to the OUSA Recreation Centre (Clubs and Societies Building) as per the Rough Order of Cost paper from Rawlinsons Limited valued at $1,747,840
ABSTENTION: Pozza
CARRIED

Yee Min Chua and Blake Luff left the meeting.

ELECTIONS POLICY AMENDMENT

Edgar, R/ Rowe
sc100/12 THAT the Election Policy be amended by replacing the word "opening" with the word "closing" in s2.1 Campaign Period.
CARRIED

Edgar, R/ Rowe
Sc101/12 THAT the Election Policy be amended by replacing the following section:
3.11 No executive member, staff member or any person acting in any official OUSA capacity, may actively support or oppose an election candidate visually (by wearing or distributing campaign materials) or verbally (via statements, publications, public announcements) or any other means, regardless of whether or not they are a candidate.

with

3.11 No staff may actively support or oppose an election candidate visually (by wearing or distributing campaign materials) or verbally (via statements, publications, public announcements) or any other means, regardless except if they are a candidate.
CARRIED


GENERAL BUSINESS

The Standing Committee discussed the sad circumstances of the death of Dr Li Hong (Chris) He who was killed whilst cycling along Cumberland Street recently.

Moved from the Chair
Sc102/12 THAT the OUSA express our condolences to the family, friends, students and colleagues of Dr Li Hong (Chris) He
CARRIED U

Diesing/ Pozza
sc 103/12THAT the fourth quarter report of Ryan Edgar be accepted and received with pleasure.
CARRIED

Meeting closed 1:10pm