Executive Meeting Minutes

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20th November 2013


Francisco Hernandez (Chair), Zac Gawn, Jordan Taylor, Nick Tenci, Keir Russell, Blake Luff, Gianna Leoni and Ruby Sycamore-Smith

Darel Hall (General Manager), Donna Jones (Minute Secretary), Sam Clark (Critic Reporter) and Zane Pocock (Critic Editor)

Moved from the Chair
sc73/13 THAT Keir Russell, Blake Luff and Gianna Leoni be co-opted onto the Standing Committee of the Executive for the duration of this meeting.

Moved from the Chair
SC74/13 THAT Darel Hall, Donna Jones, Sam Clark and Zane Pocock be granted speaking rights for the duration of this meeting.

Moved from the Chair
sc75/13 THAT the minutes of the Standing Committee of the Executive meeting held on 18 November 2013 as a true and correct record.

Gazebo Lounge - Fran reported the University notified him there is no funding for use of the Gazebo Lounge as it has been used, however they will allow use of it as a Green Room for large events when OUSA request it, especially during Orientation.

Fran reported the University had confirmed there is going to be space in the Union Building for the Locals Programme Headquarters.

As attached. Owing to the Piupiu now being administered by Te Roopu Maori and stored at Te Tumu it was important for the policy be amended to reflect this.

It was noted the numbering needs corrected.

sc76/13 THAT OUSA Piupiu Policy be amended.
Zac left at 4.23pm and returned at 4.24pm

Moved from the Chair
Sc77/13 THAT the meeting move into Committee of the Whole for reasons of personal privacy at 4.24pm

Sc78/13 THAT the meeting move out of Committee of the Whole at 4.44pm

As Jordan Taylor wasn't present at the previous discussion the executive wanted to give him the opportunity to give his explanation of the voting process at the NZUSA Presidential elections recently.

Jordan Taylor also apologised for his actions and the outcome. He reiterated his intention was never to jeopardise Francisco's successful election but in hindsight this wasn't a good tactic.

Sc79/13 THAT the OUSA Executive impose the following sanctions on Jordan Taylor, Education Officer for his part in breaching the OUSA Constitution and Rules (section 7.6 All Resolutions of the Executive and all acts done will be binding upon all the members of the Executive whether present at any such meeting or not and upon all the property and assets of the Association unless a Resolution is illegal or contrary of these Rules) in respect to a Standing Committee Meeting of the Executive held on 10 November 2013,
Motion sc59/13.
1. Censure
2. Forbid him from any new external representation on behalf of OUSA until after 31 December 2013
3. His fortnightly honorarium payments be reduced by 80% as from 10 November 2013 until 31 December 2013.
Abstain: Sycamore-Smith

Sc80/13 THAT OUSA acknowledge the apology and explanation by Jordan Taylor, Education Officer pertaining to the breach of the OUSA Constitution and Rules section 7.6 in respect to motion sc59/13.of a Standing Committee Meeting of the Executive held on 10 November 2013

The Secretary noted that when the rules have been breached it is the responsibility of the Executive to call a Student General Meeting and report the breach, following that the media must be informed, however, she notified the Media now owing to the timing issues that doesn't enable a SGM to be called until the first semester next year.

NZUSA voting process- The Executive would like to know if NZUSA has a policy whether it is a secret ballot when voting takes place in their elections. This is to be investigated and reported back.

NZUSA Presidential Elections - Owing to a ballot deadlock previously between two candidates Francisco is re-seeking support from his executive at the up and coming election.

Sc81/13 THAT the OUSA delegate attending the NZUSA 2014 Presidential Elections in Wellington on 11 December 2013 be Ruby Ann Sycamore-Smith.

Sc82/13 THAT the Executive direct the delegate Ruby Ann Sycamore-Smith to allocate all available votes to Francisco Bagkus Hernandez in the NZUSA Presidential Elections on 11 December 2013 unless he is not a candidate.

Finance and Expenditure Committee Meeting - to those attending this meeting it is on Friday at 12pm in the General Manager's office.

Graduation parades- please notify the Secretary of your availability to carry the banners in four parades coming up.

Meeting closed at 4.55pm