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4th February 2014

MINUTES OF THE OUSA EXECUTIVE MEETING HELD IN THE OUSA STUDENT SUPPORT CENTRE, ETHEL BENJAMIN PLACE, DUNEDIN ON TUESDAY 4 FEBRUARY 2014 AT 5.16PM


PRESENT
Ruby Sycamore-Smith (Chair), Jordan Taylor, Nali Lee, Henri Faulkner and Marianna Te Pou

IN ATTENDANCE
Donna Jones (Minute Secretary)

APOLOGIES
Nick Tenci

Moved from the Chair
sc44/14 THAT the above apology be accepted.
CARRIED U
MINUTES OF THE PREVIOUS MEETING
Moved from the Chair
sc45/14 THAT the minutes of the Standing Committee of the Executive held on 21 January 2014 be accepted as a true and correct record.
CARRIED U
MATTERS ARISING
Darel Hall is in Wellington and asked we note that motion sc09/14 has been actioned and a contract has been signed with Southern Colour Print.

EXECUTIVE QUICK ROUND UP
Jordan to follow up on a couple of things with Ruby and get back to Nali about sitting on a committee.

ORIENTATION UPDATE
A quick follow up on getting rosters set up for the tent city. It was agreed the shifts should be at least 2 hourly. Donna to check with Kitty about the Outlook calendar meeting and reminder she was developing for this as Jordan said he had registered his times with her.

Brydie Ockwell informed Ruby she would be speaking at the Colleges and said anyone from the Executive can join her.

GENERAL MANAGER'S OPERATIONAL REPORT
Darel emphasized last week that he is always willing to answer questions about his operational report and welcomed the executive to go and see him about it anytime.

The report was tabled from the previous meeting to enable the executive time to read it in full.

Lee/Faulkner
sc46/14 THAT the General Manager's December 2013 Operational Report be received.
CARRIED

ASSOCIATION SECRETARY'S RE-APPOINTMENT
As the memo states under section 13 of the constitutions and rules the Association Secretary's term is for four years with the possibility of renewal of further fixed term. Her term is up for renewal this year.

Ruby stated that today is Donna's 23 year anniversary and that she be thanked for her continued service and the executive would be grateful to renew her term and a recommendation be put to the student body.

Taylor/Lee
sc47/14 THAT Donna Jones be recommended to the Study Body for re-appointment as the Secretary of the Association for a further four year term.
CARRIED

DIRECTORSHIP APPOINTMENTS FOR 2014
Lee/Te Pou
sc48/14 THAT Ruby Sycamore-Smith be appointed as a Director of Planet Media Dunedin Limited until 31 December 2014.
Sycamore-Smith Abstain:
CARRIED

Lee/Te Pou
sc49/14 THAT Ryan Edgar be appointed as a Director of Planet Media Dunedin Limited until 31 December 2014.
CARRIED

Lee/Te Pou
sc50/14 THAT Nick Tenci be appointed as a Director of Planet Media Dunedin Limited until 31 December 2014.
CARRIED

Faulkner/Taylor
sc51/14 THAT Ruby Sycamore-Smith be appointed as a Director of University Union Limited until 31 December 2014.
Sycamore-Smith Abstain
CARRIED
RELAY FOR LIFE
OUSA is going to enter two teams, staff vs executive and we would like to come up with appropriate names and register as soon as possible. Ruby suggested we get a facebook poll going so our members can choose a name.

The cost is $100 for a team of 10 people. The Secretary is keen to get our teams named and registered for the 4 April event.

AFFILIATIONS
The four applications for affiliation were emailed to the executive.

A question was asked when clubs or societies make a donation to they identify who they donate to. The Secretary will ask the Club Development Officer and report back to the Executive at the next meeting.

Faulkner/Te Pou
sc52/14 THAT the Student Christian Movement Otago (SCM Rendezvous) be affiliated to OUSA.
CARRIED

Faulkner/Te Pou
sc53/14 THAT the German Potluck Collective be affiliated to OUSA.
CARRIED

Faulkner/Te Pou
sc54/14 THAT the Otago Iranian Student Association be affiliated to OUSA.
CARRIED

Faulkner/Te Pou
sc55/14 THAT the OUSA Languages and Cultures Society be affiliated to OUSA.
CARRIED

GRANTS PANEL 2014 APPOINTMENTS
Lee/Taylor
sc56/14 THAT James Grubb, George McLenaghen, Ruby Sycamore-Smith, Nick Tenci, Kamil Saifuddin, Henri Faulkner, Geoff Simons and Matt Tucker be appointed to the Grants Panel for 2014.
Faulkner/Sycamore-Smith Abstain
CARRIED

Meeting closed at 5.41pm