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18th February 2014

MINUTES OF THE OUSA EXECUTIVE MEETING HELD IN THE OUSA STUDENT SUPPORT CENTRE, ETHEL BENJAMIN PLACE, DUNEDIN ON TUESDAY 18 FEBRUARY 2014 AT 5.27PM



PRESENT
Ruby Sycamore-Smith (Chair), Nali Lee, Henri Faulkner, Marianna Te Pou, Kamil Saifuddin, Brydie Ockwell, Nick Tenci and Ryan Edgar


IN ATTENDANCE
Darel Hall (General Manager), Zane Pocock (Critic Editor) and Donna Jones (Minute Secretary)

APOLOGIES
Jordan Taylor

Lee/Faulkner
sc57/14 THAT the above apology be accepted.
CARRIED

CO-OPT MEMBERS ONTO THE STANDING COMMITTEE
Moved from the Chair
sc58/14 THAT Henri Faulkner, Marianna Te Pou, Kamil Saifuddin and Brydie Ockwell be co-opted onto the Standing Committee of the Executive for the duration of this meeting.
CARRIED U

SPEAKING RIGHTS
Moved from the Chair
sc59/14 THAT Darel Hall, Zane Pocock and Donna Jones be granted speaking rights for the duration of this meeting.
CARRIED U

Ryan arrived at 5.32pm

MINUTES OF THE PREVIOUS MEETING
Moved from the Chair
sc60/14 THAT the Minutes of the Standing Committee of the Executive Meeting held on 4 February 2014 be accepted as a true and correct record.
CARRIED U

MATTERS ARISING
Relay for Life - The teams are registered called OUSA Staff and OUSA Executive. There is a team manager's meeting next week at the Cancer Society that Ruby and Donna will attend and report back. We will be encouraging donations and support.




E-GAMES EVENT AND TERMS OF REFERENCE
As attached Henri would like to get the community as well as students involved in e-gaming by creating a network and setting up a facebook group.

It was important that Michaela Hayes the Clubs and Recreation Assistant be informed of these games.

He is hoping to set up a tournament for competitive games and also Gaming LANs parties.

It was agreed that the $10,000 gaming budget set up last year was for this purpose so the Executive would be supportive of this.

A conflict of interest with Henri Faulkner involved should be noted.

Faulkner/Lee
sc61/14 THAT the E-Games project documents be received.
CARRIED
MAGIC CARD GAME
As attached. Henri would like to run "gathering" a card game at the Recreation Centre on Thursday evenings.

He is asking for funding to come of the Games budget and any profits go back into this pool.

Once again Michaela to be informed and keep in the loop.

Faulkner/Lee
sc62/14 THAT the Magic "gathering" card game proposal document be received.
CARRIED

INFORMATION TECHNOLOGY ADVISORY COMMITTEE (ITAC)
As attached, Henri pointed out most was confidential. He did report however, that the Director of ITS advised that a University-wide approach to a University App will be considered in 2014. They said this could be done in conjunction with OUSA.

Tenci/Te Pou
sc63/14 THAT the Information Technology Advisory Committee (ITAC) meeting report from the meeting held on 5 February 2014 be received.
CARRIED

ZOMBIE CHARITY
Does OUSA wish to be involved in this charity being run by the University Volunteering Centre? It is a way for OUSA Executive to get out there and help students.

Further discussion needed as to a policy OUSA wishes to adopt regarding overall donations and charities as to them benefiting students. However, some donating to the community could indirectly benefit students.

Ruby will bring a document about this Zombie Charity to the next meeting.

EXECUTIVE REPORTING DATES FOR 2014
It was explained how the executive reporting works and they should research previous reports, get a copy of the reporting policy and report template. This is also a way of justifying your honorarium payment.

Tenci/Saifuddin
sc 64/14 THAT the Executive first quarter reports be due to the Secretary by 1pm on Thursday 27 March 2014.
CARRIED

Moved from the Chair
sc 65/14 THAT the Executive second quarter reports be due to the Secretary by 1pm on Thursday 26 June 2014.
CARRIED

Moved from the Chair
sc 66/14 THAT the Executive third quarter reports be due to the Secretary by 1pm on Thursday 25 September 2014.
CARRIED

Moved from the Chair
sc 67/14 THAT the Executive fourth quarter reports be due to the Secretary by 1pm on Thursday 27 November 2014.
CARRIED

NZUSA CONFERENCE REPORTS
Lee/Tenci
sc68/14 THAT the meeting move into Committee of the Whole for reasons of commercial sensitivity at 6.11pm.
CARRIED

Lee/Faulkner
sc69/14 THAT the meeting move out of Committee of the Whole at 6.44pm
CARRIED

The delegates that attended the conference, Ruby, Nick, Jordan and Nali found the sessions relevant and interesting. They enjoyed and benefited from hearing the Tertiary Education Union (TEU) President - Lesley Francey very interesting and wished they had more time with her.

There are concerns about some of the personal relationships within the members of NZUSA and the challenges they pose.

Focus on OUSA to grow nationally and ensure a good unity.

Saifuddin/Te Pou
sc 70/14 THAT the NZUSA Delegate Conference reports be received.
CARRIED

GENERAL BUSINESS
Executive Tees - The final designs for personalized tee shirts are now ordered. More I love OUSA Tees have also been ordered.

R U ok duties at the Stadium- please let Matt Tucker know if you can help out.

Tent City - the roster is being monitored by Donna and there are spaces to be filled please let her know.

General Manager's Operational Report - Tabled for next week's meeting.

Institute of Directors training for the Executive - this is scheduled for Friday morning. All to attend.

DELEGATION OF STANDING COMMITTEE POWERS
Moved from the Chair
sc 71/14 THAT powers of the Standing Committee be delegated back to the Executive henceforth.
CARRIED U



Meeting closed at 6.48pm