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20th March 2014 Emergency Meeting

MINUTES OF THE OUSA EXECUTIVE MEETING HELD IN THE OUSA RECREATION CENTRE, ALBANY STREET, DUNEDIN ON THURSDAY 20 MARCH 2014 AT 5.35PM



PRESENT
Ruby Sycamore-Smith (Chair), Ryan Edgar, Hamish Barker, Kurt Purdon, Marianna Te Pou, Brydie Ockwell and Henri Faulkner

IN ATTENDANCE
Donna Jones (Minute Secretary)

Moved from the Chair
38/14 THAT Donna Jones be granted speaking rights for the duration of this meeting.
CARRIED U

APOLOGIES
Nick Tenci, Nali Lee. Jordan Taylor and Kamil Saifuddin

Moved from the Chair
39/14 THAT the above apologies be accepted.
CARRIED U


MINUTES OF THE PREVIOUS MEETING
Ockwell/Faulkner
40/14 THAT the Minutes of the Executive Meeting held on 18 March 2014 be accepted as a true and correct record.
CARRIED

MATTERS ARISING
Bike Bash � Hamish had an email from Ebba Ourfali one of the organisers and it appears they are requesting that OUSA be one of their platforms to increase exposure, promotion and awareness of CanTeen and their event. It was suggested that Hamish forward this email to AJ the Communications Officer for his consideration.

Timesheets � Ruby emphasized that she intended for this to be a way of a self-evaluation process, and to have office hours more accessible to students. In the meantime if the 1:1 meetings continue from next week until a full executive meeting where ideas can be discussed again.

BY ELECTION DATES
There was a brief discussion about the period of election campaigning having a two day grace period before the candidates� campaign after the closing of nominations.

This would need to go through the policy process if it was changed. To be discussed again at a later date once people have put thought into it.


Faulkner/Edgar
41/14 THAT nominations for the position of Education Officer By Election open at 9am on 31 March 2014 and close at 4pm on 2 April 2014.
CARRIED

Faulkner/Edgar
42/14 THAT voting for the position of Education Officer By Election open at 9am on 7 April 2014 and close at 4pm on 10 April 2014.
CARRIED

Faulkner/Edgar
43/14 THAT the By Election being held on 7 10 April 2014 be by Electronic Means only.
CARRIED

APPOINTMENT OF INDEPENDENT ARBITRATOR
The Secretary explained the necessity of appointing an Independent Arbitrator.

Moved from the Chair
44/14 THAT Prof Paul Roth be appointed as the Independent Arbitrator for the OUSA Elections for 2014.
CARRIED

GENERAL BUSINESS
OUSA APP � Henri notified the meeting that Mike Harte of Information Technology has suggested a working party be set up to discuss getting an OUSA App.



Meeting closed at 5.59pm