Executive Meeting Minutes

Meeting Archive

13th March 2017
9 February 2017
8th November 2016
17th October 2016
7th October 2016
3rd October 2016
19th September 2016
12th September 2016
5th September 2016
22nd August 2016
8th August 2016
29th July 2016
22nd July 2016
15th July 2016
1st July 2016
13th June 2016
2nd June 2016
23rd May 2016
9th May 2016
21st April 2016
15th April 2016
11th April 2016
7th April 2016
4th April 2016
31st March 2016
29th February 2016
4th February 2016
15th December 2015
8th December 2015
30th November 2015
16th November 2015
10 November 2015
4 November 2015
2 November 2015
27 October 2015
20th October 2015
9th October 2015 - Emergency Meeting
5th October 2015
14th September 2015
7th September 2015
31st August 2015
17th August 2015
13th August 2015
10th August 2015
3rd August 2015
27th July 2015
20th July 2015
7th July 2015
2nd June 2015
25th May 2015
18th May 2015
4th May 2015
29 April 2015
8th April 2015
30th March 2015
25th March 2015
16th March 2015
2nd March 2015
11th February 2015
4th December 2014
27th November 2014
11th November 2014
5th November 2014
21st October 2014
18th September 2014
11th September 2014
3th September 2014 Emergency Meeting
4th September 2014
2nd September 2014
19th August 2014
12th August 2014
29th July 2014
27th July 2014 Emergency Meeting
19th July 2014 Emergency Meeting
10th June 2014
15th May 2014 Emergency Meeting
13th May 2014
29th April 2014
15th April 2014
1 April 2014
20th March 2014 Emergency Meeting
18th March 2014
3rd March 2014
18th February 2014
4th February 2014
10th December 2013
27th November 2013 Emergency Meeting
20th November 2013
18th November 2013
4th November 2013
22nd October 2013
8th October 2013
23rd September 2013
10th September 2013
3rd September 2013
13th August 2013
30th July 2013
19th July 2013
16th July 2013
9th July 2013
7th June 2013 Emergency Meeting
4th June 2013
21st May 2013
13th May 2013 Emergency Meeting
7th May 2013
23rd April 2013
9th April 2013
21st November 2012 Standing Committee
14th March 2013 Emergency Meeting
12th March 2013
5th March 2013
26th February 2013
14th February 2013
5th February 2013
18th December 2012
28th February 2012 (Standing Committee)
9th October 2012
25th September 2012
18th September 2012
6th September 2012 (Emergency Meeting)
4th September 2012
7th August 2012
24th July 2012
10th July 2012
19th June 2012
5th June 2012
1st May 2012
17th April 2012
28th March 2012
18th March 2012 EM
13th March 2012
6th March 2012
1st March 2012
28th February 2012
17th February 2012 EM
14th February 2012
7th February 2012
24th January 2012
13th December 2011
5th December 2011
29th November 2011
15th November 2011
20th September 2011
26th September 2011
13th September 2011
23rd August 2011
16th August 2011
9th August 2011
2nd August 2011
19th July 2011
21st July 2011
5th July 2011
17th May 2011
12th April 2011
19th April 2011
21st June 2011
18th July 2011
28th June 2011
13th July 2011
14th June 2011
31st May 2011
12th May 2011
6th May 2011 EM
5th May 2011
22nd March 2011
15th Feb 2011
8th March 2011
September 28th 2010
September 22nd 2010
September 14th 2010
September 7th 2010
August 24th 2010
August 17th 2010
August 10th 2010
August 3rd 2010
July 29th 2010
July 23rd 2010
July 20 2010
July 13 2010
July 7th 2010
July 5th 2010
June 29th 2010
June 8th 2010
May 28 2010
May 07 2010
April 27 2010
13th April 2010
March 23 2010
March 16 2010
March 09 2010
March 02 2010
February 16 2010
January 19th 2010
January 12th 2010
December 18 2009
November 25 2009
November 10 2009
September 15 2009
September 29 2009

10th June 2014

MINUTES OF THE OUSA STANDING COMMITTEE MEETING HELD IN THE OUSA RECREATION CENTRE ROOM 4, ALBANY STREET, DUNEDIN ON TUESDAY 10 JUNE 2014 AT 5.26PM

PRESENT
Ruby Sycamore-Smith (Chair), Ryan Edgar, Laura Harris, Henri Faulkner, Hamish Barker, Mariana Te Pou and Kamil Saifuddin
IN ATTENDANCE
Darel Hall (General Manager) and Donna Jones (Minute Secretary)
APOLOGIES
Nali Lee
Moved from the Chair
sc72/14 THAT the above apology be accepted.
CARRIED U
CO-OPT MEMBERS ONTO THE STANDING COMMITTEE
Moved from the Chair
sc73/14 THAT Henri Faulkner, Hamish Barker, Mariana Te Pou and Kamil Saifuddin be co-opted onto the Standing Committee of the Executive for the duration of this meeting.
CARRIED U
MINUTES OF THE PREVIOUS MEETING
Moved from the Chair
sc74/14 THAT the minutes of the Executive Meeting held on 27 May 2014 be accepted as a true and correct record.
CARRIED U
SPEAKING RIGHTS
Moved from the Chair
sc75/14 THAT Darel Hall and Donna Jones be granted speaking rights for the duration of this meeting.
CARRIED U
INWARD CORRESPONDENCE
A letter attached received from a Life Member Mr Paul McDonald Gourlie who is suggesting the President's Honours Board hanging upstairs outside the Gazebo Lounge be moved downstairs to the main entrance area of the University Union Building as it isn't viewed by many up there. This could be done when we are planning the125th OUSA anniversary celebrations for 20 May 2015. Paul also suggested the OUSA crest be placed on the University Union Building to commemorate our 50/50% ownership of this building with the University Of Otago.
There was general agreement with these suggestions. Discussion will continue to enable this to be incorporated in the planning of the 125th if not before. Also it was pointed out that OUSA are in the process of erecting a television monitor near the Main Common Room entrance for OUSA to display events etc. This screen should be erected this month and ready to go.
The Secretary and other staff have been meeting with the Union Management and the Director of Student Services to discuss these ideas and will support the Executive on this.
STUDENT GENERAL MEETING MINUTES
Te Pou/Faulkner
sc76/14 THAT the minutes of the Student General Meeting held on 22 May 2014 be received.
CARRIED
REFERENDUM RESULTS FOR NOTING
The Secretary attached the results for noting. There were no complaints nevertheless three emails received, one asking why the question was asked, OUSA supports the legalisation of Marijuana following the ban of all existing synthetic cannabis products? The President responded to this questions and the AVP is investigating a policy change to add an abstain option to the referendum questions as per a student's request, however it would be thoroughly examined if this policy change would apply to voting in the elections.
Saifuddin/Faulkner
sc77/14 THAT the results of the Referendum held 27-29 May 2014 be received.
CARRIED
AFFILIATIONS
The Dunedin Gamers League Club paperwork was incomplete.
Saifuddin/Faulkner
sc78/14 THAT the Touch Rugby Club be affiliated to OUSA.
CARRIED
GRANTS MINUTES AND RECOMMENDATIONS
Te Pou/Harris
sc79/14 THAT the minutes of the Grants Meeting (Round 3) held on 29 May 2014 be received.
CARRIED
Te Pou/Harris
sc80/14 THAT the recommendations from the OUSA Grants round 3 meeting of 29 May 2014 be approved.
CARRIED
TERTIARY STREET IMPROVEMENT PLAN
There is a meeting scheduled for 27 June to discuss the anti-social behaviour in the North Dunedin area involving students and other issues. If any Executive members have ideas she can take to this meeting can you email them to her please?
NIGHT BUSES
After careful consideration over this proposal the executive are concerned this could be a liability to OUSA. OUSA works hard on protecting our risk and responsibility. We have a very strong safety reputation and wouldn't like to have this jeopardised in anyway.
Perhaps if the buses are run successfully over a long period of time in the future OUSA could re-look at this.
In the meantime OUSA is happy to assist Andrew with advertising this venture on our facebook or with printing costs as it is a good idea for students.
There was also discussion about exam buses run the same way as we did in the past with exam taxis. OUSA would like to encourage the Otago Regional Council to run more buses.
The Go Bus cards surveyed said 1,800 used at the start of the first semester.
It was agreed that one of the major issues with the overall bus services around Dunedin was the lack of information on the bus routes around Dunedin. General feedback is students find the bus routes complicated and OUSA would like a way to educate them.
Ruby will email Andrew Rutherford tomorrow and inform him of the decision.

BY ELECTION DATES
The Secretary received notification today that the Colleges Officer will be leaving us to go overseas. Thus a By Election for her position should be held with the Finance Officer vacancy.
Edgar/Faulkner
sc81/14 THAT nominations for the Finance Officer and Colleges Officer By Election open at 9am on 8 July 2014 and cost at 4pm on 10 July 2014.
CARRIED
Edgar/Faulkner
sc82/14 THAT voting for the Finance Officer and Colleges Officer By Election open at 9am on 15 July 2014 and close at 4pm on 17 July 2014.
CARRIED
Edgar/Faulkner
sc83/14 THAT the By Election being held on 15 - 17 July 2014 be by Electronic Means only.
CARRIED
GENERAL BUSINESS
Budget 2015 meeting - Darel would like to meet with the executive on 25 June and then with the Manager's. If you are unable to make this meeting please email Darel or Ruby with any ideas you may have.
Pub idea- following on from a previous meeting about the Captain Cook Tavern a working party will be set up to discuss this further consisting of Ruby, Ryan, Hamish and Henri on 30 June.
Elections advertising � Laura is very keen to get the executive to attend lectures and advertise the up and coming By Elections and then the main Elections. The Secretary advised this has been a successful way of advertising and creating overall awareness of OUSA to students. Laura will also talk to the School of Business to generate more electioneering.
Executive second quarter reports - reminder these are due with the Secretary at 1pm on 26 June.


Meeting closed at 6.29pm