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11th February 2015


MINUTES OF THE OUSA EXECUTIVE MEETING HELD IN THE OUSA RECREATION CENTRE ON WEDNESDAY 11 FEBRUARY 2015 AT 5.35PM


PRESENT
Paul Hunt (Chair), Isaac Yu, Nina Harrap, Payal Ramritu, Greer Mahoney, Taotao Li, Claire Mitchell, Alice Sowry and Jonathan Martin (Cell phone)

IN ATTENDANCE
Donna Jones (Minute Secretary), Josie Cochrane (Critic Editor) and Laura Munro (Critic Reporter)

ELECTION OF CHAIR
Paul noted a chairperson should be elected at the start of each official executive meeting.

Ramritu/Sowry
01/15 THAT Paul Hunt be elected chairperson.
CARRIED

Paul explained speaking rights. The Chief Executive Officer (CEO) can be granted speaking rights if non-political and specific information was required.

He will enforce the standing orders and encouraged everyone to be familiar with them.

POWERS FROM STANDING COMMITTEE BACK TO THE EXECUTIVE
The Standing Committee of the Executive didn’t sit during the summer. It was agreed to move into Standing Committee last year in case quorum was needed for urgent business.

Moved from the Chair
02/15 THAT the powers of the Standing committee be delegated back to the Executive henceforth.
CARRIED U


MINUTES FROM THE PREVIOUS MEETING
Moved from the Chair
03/15 THAT the minutes of the Executive Meeting held on 16 December 2014 be received.
CARRIED U








MATTERS ARISING
International Cultural Council terms of Reference – wider discussion to be held once a by election is held to fill the vacant position of International Officer.

Clubs Affiliation Policy – Paul requests input from Jonathan Martin as Recreation Officer and other Executive. This to be brought back to another executive meeting.

Executive honoraria – further discussion to be held with the entire Executive about the term of office (Jan – Dec) for executive and their honoraria. The executive should work throughout their whole term in office, not just some of the term.

LEAVE TO ALTER BUSINESS ORDER
Moved from the Chair
04/15 THAT the order of business be altered (item 7 ahead of item 5).
CARRIED U

PLANET MEDIA DUNEDIN LIMITED BOARD APPOINTMENTS
Moved from the Chair
05/15 THAT the meeting move into Committee of the Whole for reasons of personal privacy at 6.42pm.
CARRIED U

Jonathan was disconnected at 6.54pm
Jonathan was re-connected at 6.57pm

Moved from the Chair
06/15 THAT the meeting move out of Committee of the Whole at 6.59pm.
CARRIED U

Mahoney/Mitchell
07/15 THAT Jessica F M Palmer be appointed as a Director of Planet Media Dunedin Limited Board henceforth.
CARRIED

Ramritu/Harrap
08/15 THAT Laura M Harris be appointed as a Director of Planet Media Dunedin Limited Board henceforth.
CARRIED

Moved from the Chair
09/15 THAT the meeting move into Committee of the Whole for reasons of personal privacy at 7.01pm.
CARRIED U

Moved from the Chair
10/15 THAT the meeting move out of Committee of the Whole at 7.04pm.
CARRIED U


ORIENTATION 2015 PROMOTION
The Executive should promote Orientation gigs.

How to achieve this?

• Have Empire of the Sun played in OUSA and Recreation Centre receptions and the Union Building screen. Donna to follow up. Greer will email Donna with a Youtube clip.
• Encourage Radio One to play the Ori playlist – Nina will follow this up.
• Should we target Secondary School for pupils over 17 years? Concern was expressed as about them attending events with alcohol.
• Set up an OUSA snap chat – Isaac to action.
• A boom-box or music system at the OUSA area of tent city to play music – Isaac to action.

NZUSA UPDATE
NZUSA contacted the Recreation Centre to request a stall at clubs day. This day is for new and existing clubs and societies to advertise to Otago students.

The decision was unanimous to decline their request for a stall. No-one wanted to rejoin NZUSA and agreed with the 2014 executive’s decision to withdraw.

The Chair asked for round the table comments from each person on the decision to withdraw from NZUSA.

• We should withdraw because not funded by the Service Level Agreement.
• $45k a lot to pay when NZUSA is has been ineffective for the last 10 years.
• NZUSA is lobbying individual executive members.
• Strong recommendation not to rejoin NZUSA
• NZUSA can sometimes undermine the credibility of OUSA.

Moved from the Chair
11/15 THAT the OUSA Executive unanimously agrees to reject the request from NZUSA to have a stall at the OUSA Recreation Centre Clubs Day.
CARRIED U

GENERAL BUSINESS
Town and Gown Cricket Match – A complaint received by Alice Sowry that the Gown team was all males.

Some executive member’s believed that mixed gender teams are most appropriate for exhibition sport matches.

Moved from the Chair
12/15 THAT the meeting move into Committee of the Whole for reasons of personal privacy at 7.32pm
CARRIED U

Moved from the Chair
13/15 THAT the meeting move out of Committee of the Whole at 7.37pm.
CARRIED U

University Committee appointments –

Moved from the Chair
14/15 THAT Paul Hunt and Nina Harrap be appointed to the Code of Conduct Working Party for 2015.
CARRIED U

Taotao left at 7.39pm
Taotao returned at 7.41pm

Ramritu/Mitchell
15/15 THAT Paul Hunt, Deinda Stanway, Greer Mahoney and Isaac Yu be appointed to Senate for 2015.
CARRIED

Yu/Mahoney
16/15 THAT Greer Mahoney be appointed to the Board of Undergraduate Studies (BuGS) for 2015.
CARRIED

Yu/Mahoney
17/15 THAT Claire Mitchell be appointed to the Board of Graduate Students (BoGS) for 2015.
CARRIED

Yu/Mahoney
18/15 THAT Greer Mahoney be appointed to the Quality Advancement Committee for 2015.
CARRIED

Yu/Mahoney
19/15 THAT Claire Mitchell be appointed to the Human Ethics Committee for 2015.
CARRIED

Yu/Mahoney
20/15 THAT Alice Sowry be appointed to the Ethical Behaviour Committee for 2015.
CARRIED

Yu/Mahoney
21/15 THAT Isaac Yu be appointed to the Information Technology Advisory Committee (ITAC) for 2015.
CARRIED

Executive Meeting times – it was agreed that the meetings will be weekly or fortnightly starting 23 February at 5.15pm and Mondays thereafter. Will be held in the Recreation Centre Room 2. Agenda items emailed to the Association Secretary by noon the Thursday prior please.



Meeting closed at 7.55pm





Signed: __________________________________ Date: ___________