Executive Meeting Minutes

Meeting Archive

15th May 2017
12th May 2017
10th May 2017
8th May 2017
1st May 2017
24th April 2017
10th April 2017
3rd April 2017
27th March 2017
20th March 2017
13th March 2017
9 February 2017
8th November 2016
17th October 2016
7th October 2016
3rd October 2016
19th September 2016
12th September 2016
5th September 2016
22nd August 2016
8th August 2016
29th July 2016
22nd July 2016
15th July 2016
1st July 2016
13th June 2016
2nd June 2016
23rd May 2016
9th May 2016
21st April 2016
15th April 2016
11th April 2016
7th April 2016
4th April 2016
31st March 2016
29th February 2016
4th February 2016
15th December 2015
8th December 2015
30th November 2015
16th November 2015
10 November 2015
4 November 2015
2 November 2015
27 October 2015
20th October 2015
9th October 2015 - Emergency Meeting
5th October 2015
14th September 2015
7th September 2015
31st August 2015
17th August 2015
13th August 2015
10th August 2015
3rd August 2015
27th July 2015
20th July 2015
7th July 2015
2nd June 2015
25th May 2015
18th May 2015
4th May 2015
29 April 2015
8th April 2015
30th March 2015
25th March 2015
16th March 2015
2nd March 2015
11th February 2015
4th December 2014
27th November 2014
11th November 2014
5th November 2014
21st October 2014
18th September 2014
11th September 2014
3th September 2014 Emergency Meeting
4th September 2014
2nd September 2014
19th August 2014
12th August 2014
29th July 2014
27th July 2014 Emergency Meeting
19th July 2014 Emergency Meeting
10th June 2014
15th May 2014 Emergency Meeting
13th May 2014
29th April 2014
15th April 2014
1 April 2014
20th March 2014 Emergency Meeting
18th March 2014
3rd March 2014
18th February 2014
4th February 2014
10th December 2013
27th November 2013 Emergency Meeting
20th November 2013
18th November 2013
4th November 2013
22nd October 2013
8th October 2013
23rd September 2013
10th September 2013
3rd September 2013
13th August 2013
30th July 2013
19th July 2013
16th July 2013
9th July 2013
7th June 2013 Emergency Meeting
4th June 2013
21st May 2013
13th May 2013 Emergency Meeting
7th May 2013
23rd April 2013
9th April 2013
21st November 2012 Standing Committee
14th March 2013 Emergency Meeting
12th March 2013
5th March 2013
26th February 2013
14th February 2013
5th February 2013
18th December 2012
28th February 2012 (Standing Committee)
9th October 2012
25th September 2012
18th September 2012
6th September 2012 (Emergency Meeting)
4th September 2012
7th August 2012
24th July 2012
10th July 2012
19th June 2012
5th June 2012
1st May 2012
17th April 2012
28th March 2012
18th March 2012 EM
13th March 2012
6th March 2012
1st March 2012
28th February 2012
17th February 2012 EM
14th February 2012
7th February 2012
24th January 2012
13th December 2011
5th December 2011
29th November 2011
15th November 2011
20th September 2011
26th September 2011
13th September 2011
23rd August 2011
16th August 2011
9th August 2011
2nd August 2011
19th July 2011
21st July 2011
5th July 2011
17th May 2011
12th April 2011
19th April 2011
21st June 2011
18th July 2011
28th June 2011
13th July 2011
14th June 2011
31st May 2011
12th May 2011
6th May 2011 EM
5th May 2011
22nd March 2011
15th Feb 2011
8th March 2011
September 28th 2010
September 22nd 2010
September 14th 2010
September 7th 2010
August 24th 2010
August 17th 2010
August 10th 2010
August 3rd 2010
July 29th 2010
July 23rd 2010
July 20 2010
July 13 2010
July 7th 2010
July 5th 2010
June 29th 2010
June 8th 2010
May 28 2010
May 07 2010
April 27 2010
13th April 2010
March 23 2010
March 16 2010
March 09 2010
March 02 2010
February 16 2010
January 19th 2010
January 12th 2010
December 18 2009
November 25 2009
November 10 2009
September 15 2009
September 29 2009

2nd March 2015


MINUTES OF THE OUSA EXECUTIVE MEETING HELD IN THE OUSA RECREATION CENTRE ON MONDAY 2 MARCH 2015 AT 5.15 PM


PRESENT
Paul Hunt (Chair), Isaac Yu, Nina Harrap, Payal Ramritu, Claire Mitchell, Alice Sowry, Jonathan Martin and Taotao Li

IN ATTENDANCE
Bronwyn Horner (Minute Secretary), Josie Cochrane (Critic Editor) and Laura Munro (Critic Reporter), Debbie Coulter (Recreation Centre Manager) and Debbie Downs (OUSA Chief Executive Officer – CEO)

ELECTION OF CHAIR
Mitchell/Ramritu
61/15 THAT Paul Hunt be elected chairperson for the duration of this meeting.
CARRIED
APOLOGIES
Deinda Stanway and Greer Mahoney

Moved from the Chair
62/15 THAT the above apologies be accepted.
CARRIED U

MINUTES FROM THE PREVIOUS MEETING
Moved from the Chair
63/15 THAT the minutes of the Executive Meeting held on 23 February 2015 be accepted as a true and correct record.
CARRIED U
AQUATIC CENTRE MAINTENANCE COST INCREASE

Moved from the Chair
64/15 THAT OUSA authorise the expenditure for updated costs of OUSA Aquatic Centre repairs and capital works for $78,175.50 exclusive of GST
CARRIED U
OUSA Aquatic Centre repairs and Capital works (memo previously circulated)

Replacement of fire exit steps, replacement of purlins for canopy over deck and re-painting of canopy supports including the new purlins:
$28,533.50 excl
(Made up of sub-components as below)
Action Engineering (for new purlins & fire exit steps): $ 19,750.00
Property Services fees (guesstimate only): $ 2,000.00
Painting: $ 6,361.00
Engineer’s fees: $ 422.50





Replacement of balustrade: $49,642.00 excl
(Made up of sub-components as below)
Manufacture and fitting of balustrade: $ 46,310.00
Property Services fees (guesstimate): $ 2,000.00
Structural Engineer’s fees: $ 1,332.50
The CEO in conjunction with the Executive authorise the above work requiring it be of a good standard

PRESIDENT’S BUSINESS

NZUSA Fee payment – Paul asked for feedback on whether OUSA executive members should meet with the NZUSA President and whether a physical meetings was a better alternative than a skype meeting.

Moved from the Chair
65/15 THAT OUSA Executive meet with Rory McCourt via Skype
CARRIED U

Planet Media Board Members - Joseph Stockman and Matthew Haggart’s term of office on the Board is due to expire. They have both been valuable Board members.

Kurt Purdon and Ryan Edgar are leaving the Board.

66/15 Moved from the Chair
THAT Joseph Stockman and Matthew Haggart be reappointed as Board members for the rest of 2015
CARRIED U
67/15 Moved from the Chair
THAT Alice Sowry and Taotao Li be appointed to the Planet Media Board for the rest of 2015.
CARRIED U

Orientation Week budget was discussed, Debbie Downs met with Dan Hendra, but the majority of the budget information is yet to be finalized. More information will be available next week.

Paul and David Cross - Manager, of Academic Services have met to discuss eliminating exam free days during exam period. A written response is required by 10th March 2015.


Moved from the Chair
68/15 THAT OUSA thank David Cross – Manager of Academic Services for consulting with OUSA.
CARRIED U

Affiliation of Pro Life group-will be further considered by the executive.



GRANTS PANEL APPOINTMENT
Sowry/Mitchell
69/15 THAT George McLenaghen, Sue Gage, Geoff Simmons, Nina Harrap, Jonathan Martin and Payal Ramritu be appointed to the Grants Panel for 2015.
CARRIED

Nina left 5:55pm

MEMORANDUM OF UNDERSTANDING
Paul explained that Executive members to be aware of conflict of interest, but not be overly pedantic. It is a matter of common sense and talking to others about involvement you’ve had, not a legalistic analysis, which is the best way to handle this.

Nina returned 5:57pm

EXECUTIVE REPORTING DATES FOR 2015
Moved from Chair
70/15 THAT the executive second quarter reports be due to the Secretary by 1pm on Thursday 25 June 2015
CARRIED U
Moved from the Chair
71/15 THAT the executive third quarter reports be due to the Secretary by 1pm on Thursday 24 September 2015
CARRIED U

Moved from the Chair
72/15 THAT the executive fourth quarter reports be due to the Secretary by 1pm on Thursday 26 November 2015
CARRIED U


OUSA CONSTITUTION SECTION 23.8
Moved from the Chair
73/15 THAT the meeting move into Committee of the Whole at 6.00pm for reasons of commercial sensitivity at 6.00pm
CARRIED U

Moved from the Chair
74/15 THAT the Meeting move out of Committee of the Whole at 6.03pm
CARRIED U


Moved from the Chair
75/15 THAT OUSA seek to work with and enter a memorandum of understanding with groups Satellite Campuses (Christchurch, Wellington and Invercargill) for 2015
CARRIED U



GENERAL BUSINESS

Executive members informed meeting of tasks on hand




Meeting closed at 6:12 pm




Signed: __________________________________ Date: ___________