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30th March 2015

MINUTES OF THE OUSA EXECUTIVE MEETING HELD IN THE OUSA RECREATION CENTRE ROOM 4, ALBANY STREET, DUNEDIN ON MONDAY 30 MARCH 2015 AT 5.15PM
PRESENT
Paul Hunt (Chair), Isaac Yu, Payal Ramritu, Nina Harrap, Jonathan Martin, Taotao Li, Alice Sowry, Chris Jackson and Toa Sailusi

IN ATTENDANCE
Donna Jones (Minute Secretary), Debbie Downs (OUSA CEO) and Laura Munro (Critic reporter)
ELECTION OF THE CHAIRPERSON
Martin/Sowry
104/15 THAT Paul Hunt be elected as Chairperson.
CARRIED
APOLOGIES
Greer Mahoney and Deinda Stanway
Moved from the Chair
105/15 THAT the above apologies be accepted.
CARRIED U
MINUTES OF THE PREVIOUS MEETING
Motion 102/15, Payal abstained.
Moved from the Chair
106/15 THAT the minutes of the Executive Meeting held on 25 March 2015 be accepted as a true and correct record with the above amendment on Payal’s vote.
CARRIED U
EXECUTIVE ACCOUNTABILITY
Work covered over the past week as well as a strength and weakness were announced by each executive member.
WELCOME TO NEWLY ELECTED EXECUTIVE AND RECEIPT OF RESULTS
Paul introduced Toa Sailusi and Chris Jackson and welcomed them to the executive.
Results:
Postgraduate Officer - Chris Jackson 21 votes
International Officer – Toa Sailusi 10 votes
PRESIDENTS BUSINESS
University Council seats composition – under the new legislation there is a consideration to reduce the allocated student seats to one. Paul and Jonny will be lobbying to retain the two seats.
OPSA/OUSA – Payal and Paul met with Steve (OPSA President) and Mark as part of a regular monthly meeting. The next meeting will be down at OPSA on 24 April, all executive are invited. Donna to send out an outlook reminder to all executive.
Hyde Street Key Party – Paul has spent much time defending OUSA in the media.
Clubs on campus – Paul expressed the importance of clubs and students groups to OUSA and students, especially how to increase the capacity of clubs and societies. This is going to be a big focus for the executive.
First Year Academic Performance Drive – there is a pilot scheme being run by the university to work on this.
SPEAKING RIGHTS
Moved from the Chair
107/15 THAT Debbie Downs, Donna Jones and Laura Munro be granted speaking rights.
CARRIED U
CEO BUSINESS
Debbie addressed the meeting saying it has been a busy few weeks.
Moved from the Chair
108/15 THAT the meeting move into Committee of the Whole for reasons of commercial sensitivity at 6.36pm.
CARRIED U
Moved from the Chair
109/15 THAT the meeting move out of Committee of the Whole.
CARRIED U
Yu/Martin
110/15 THAT the OUSA Executive accepts the recommendation from the University Book Shop (Otago) Limited Board re their Directors Fees.
CARRIED
Debbie Downs will inform the board of this decision.
AFFILIATION POLICY AMENDMENT
The amended Affiliation Policy has been to PolCom and circulated around the executive for some time.
Jonny worked with the clubs committee and the CDO. These changes will enable clubs to affiliate and disaffiliate easier. The changes also allow clubs to allow more University students to be club members.
Moved from the Chair
111/15 THAT the amendments to the Affiliation Policy be approved.
CARRIED U
HYDE STREET KEY PARTY DISCUSSION
Paul invited discussion on this event. It was agreed it went well this year. People were taking care of each other and it was a safe event.
Excellent safety and support crew.
Terrific costumes with many scarfies having fun with music and dancing.
An idea was to have barcoded wristbands that could be canned at entry points for better security.
Would it be worth having kegs with a bidding system at this event?
Have a costume competition.
Recycling should be encouraged to reduce waste.
GRANTS ROUND MINUTES AND RECOMMENDATIONS
Moved from the Chair
112/15 THAT the minutes of the Grants Panel Meeting (round 1) held on 23 March 2015 be received.
CARRIED U
Moved from the Chair
113/15 THAT the recommendations listed below from the Grants Panel Meeting held on 23 March 2015 be approved.
AIESEC $150.00
Art Society $400.00
Badminton $200.00
Canoe Club $740.00
DCMYF $500.00
Emerging Technologies $500.00
Indian Students Assn $500.00
JCAL $500.00
Judo Club $600.00
Muslim Students Assn $500.00
Albion Netball Club $500.00
Rugby League $150.00
Sri Lankan Students Assn $400.00
Taiwanese Students Assn $250.00
Health & Wellbeing Festival $230.00
Animal Legal Defence Fund $200.00
Hitaua Arahanga-Doyle $150.00
Holly Fletcher $750.00
Connor Harrison $750.00
Brian Wong $400.00

CARRIED U
BROADER EVENT DISCUSSION
Events – The Executive would like to review the purpose of events and investigate which event run ones operate at a loss or profit. Some think there is confusion on the purpose of the events.
Moved from the Chair
114/15 THAT the meeting move into Committee of the Whole due to commercial sensitivity at 6.03pm.
CARRIED U
Moved from the Chair
115/15 THAT the meeting move out of Committee of the Whole at 6.15pm.
CARRIED U
Moved from the Chair
116/15 THAT the OUSA Executive seeks to have a broad review of the scope of all OUSA Events in conjunction with the Chief Executive Officer.
CARRIED U
BUDGET MATTERS
Moved from the Chair
117/15 THAT the meeting move into Committee of the Whole for reasons of commercial sensitivity at 6.16pm.
CARRIED U
Taotao left at 6.21pm
Taotao returned at 6.23pm

Moved from the Chair
118/15 THAT the meeting move out of Committee of the Whole at 6.20pm.
CARRIED U
Sports Clubs reallocation of funds -
Moved from the Chair
119/15 THAT OUSA reallocate the $15,000 previously allocated to international games to the memorandum of understanding for Sports Clubs
CARRIED U
UNIVERSITY COMMITTEE APPOINTMENTS
Moved from the Chair
120/15 THAT Christopher Jackson be appointed to the Human Ethics Committee for 2015.
CARRIED U
Moved from the Chair
121/15 THAT Christopher Jackson be appointed to the Clinical Governance Committee for 2015.
CARRIED U
Moved from the Chair
122/15 THAT Christopher Jackson be appointed to the Graduate Research Student Liaison Committee for 2015.
CARRIED U
Moved from the Chair
123/15 THAT Christopher Jackson be appointed to the Board of Graduate Studies for 2015.
CARRIED U
Harrap/Martin
124/15 THAT motion 45/15 be rescinded.
CARRIED
Moved from the Chair
125/15 THAT Toa Sailusi be appointed to the Lectures and Timetables Committee for 2015.
CARRIED U
Payal left at 6.27pm
Payal returned at 6.29pm

EXECUTIVE REPORTS
Isaac left at 6.30pm and returned at 6.33pm
Moved from the Chair
126/15 THAT Isaac Yu’s first quarter report be accepted and he continue to be paid his full honorarium.
CARRIED U
Nina left at 6.38pm and returned at 6.43pm
Moved from the Chair
127/15 THAT Nina Harrap’s first quarter report be accepted and she be paid 90% of her honorarium.
CARRIED U
Nina worked fewer hours than required.
Taotao left at 6.51pm and returned at 6.55pm
Moved from the Chair
128/15 THAT Taotao Li first quarter report be accepted and she be paid her full honorarium.
CARRIED U
Alice left at 6.59pm and returned at 7.01pm
Moved from the Chair
129/15 THAT Alice Sowry’s first quarter report be accepted and she be paid 90% of her honorarium.
CARRIED U
Alice worked fewer hours than required.
GENERAL BUSINESS
Next meeting scheduled for Wednesday 8 April at 5.15pm in the Recreation Centre owing to the Easter break.

Meeting closed at 7.03pm