Executive Meeting Minutes

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7th July 2015

MINUTES OF THE OUSA EXECUTIVE MEETING HELD IN THE OUSA RECREATION CENTRE ROOM 4, ALBANY STREET, DUNEDIN ON TUESDAY 7 JULY 2015 AT 4.54PM

PRESENT
Paul Hunt (Chair), Isaac Yu, Nina Harrap, Chris Jackson, Payal Ramritu, Toa Sailusi and Deinda Stanway
IN ATTENDANCE
Donna Jones (Minute Secretary), Debbie Downs (CEO), Laura Munro (Critic Reporter) and Josie Cochrane (Critic Editor)
ELECTION OF THE CHAIRPERSON
Harrap/Martin
233/15 THAT Paul Hunt be elected as chairperson for the duration of this meeting.
CARRIED
SPEAKING RIGHTS
Moved from the Chair
234/15 THAT Debbie Downs, Josie Cochrane, Laura Munro and Donna Jones be granted speaking rights for the duration of this meeting.
CARRIED U
APOLOGIES
Taotao Li and Zac Al-Alami
Paul Hunt for leaving early.
Moved from the Chair
235/15 THAT the above apologies be accepted.
CARRIED U
Owing to Paul’s necessity to leave the meeting it was agreed to alter the order of business.
PRESIDENTS BUSINESS
Save the Scarfie Seat Campaign – Door knocking to collect signatures on the petition has been going well. Paul stressed the importance of this campaign if everyone can get in behind it. Nina has a roster set up.
BBQ – a roster is set up for the executive to help at a BBQ at Clubs Day 9th at the Clubs and Societies Centre. Hopefully many more will sign the petition here too.
Free Breakfast – the executive are encouraged to help out at the breakfast on Friday to collect more signatures.
Isaac arrived at 5.00pm
Payal left at 5.00pm
SPEAKING RIGHTS
Moved from the Chair
236/15 THAT Debbie Downs, Donna Jones, Laura Munro and Josie Cochrane be granted speaking rights for the duration of this meeting.
CARRIED U
COMMITTEE OF THE WHOLE
Moved from the Chair
237/15 THAT the meeting move into Committee of the Whole for reasons of Commercial Sensitivity at 5.pm
CARRIED U
Moved from the Chair
238/15 THAT the meeting move out of Committee of the Whole at 5.07pm
CARRIED U
Payal returned at 5.07pm
EXECUTIVE 2016 ELECTION DATES
Moved from the Chair
239/15 THAT nominations for the 2016 Executive positions open at 9am on 8 September 2015 and close at 4pm 15 September 2015.
CARRIED U
Moved from the Chair
240/15 THAT voting for the 2016 Executive positions open at 9am 21 September 2015 and close at 4pm on 30 September 2015.
CARRIED U
Moved from the Chair
241/15 THAT the elections for the 2016 Executive positions being held on 21 September 2015 until 30 September 2015 be by electronic means only.
CARRIED U
Paul Hunt left the meeting and Isaac Yu assumed the Chair at 5.16pm
MINUTES OF THE PREVIOUS EXECUTIVE MEETING
Moved from the Chair
242/15 THAT the minutes of the executive meeting held on 2 June 2015 be accepted as a true and correct record.
CARRIED U
AFFILIATIONS
Harrap/Martin
243/15 THAT the Seafarers 7’s Rugby Club, Rotoract Club of Dunedin and the OUSA Futsal Club be affiliated to OUSA.
CARRIED
BLUES AND GOLDS PANEL APPOINTMENTS
Ramritu/Harrap
244/15 THAT Paul Hunt, Jonny Martin, Deinda Stanway, Ron Palenski, David Gerrard, George McLenaghen and Sue Gage be appointed to the Blues Panel for 2015.
Martin: Abstained
CARRIED
Ramritu/Harrap
245/15 THAT Paul Hunt, Jonny Martin, Deinda Stanway, Chloe Geoghegan, Lisa Wilkinson, Lorraine Isaacs, George McLenaghen and Sue Gage be appointed to the Golds Panel for 2015.
Martin: Abstained
CARRIED
FORSYTH BARR INVESTMENT SIGNATORIES
As explained by the Association Secretary the OUSA Forsyth Barr Investment Account forms require the authorised signatories who have left OUSA to be formally removed and current authorities added. This has proven problematic with the executive being elected and moving on after a year.
It was agreed an executive motion removing and adding the authorised signatories will be issued with the forms. In future the authorised signatories be the President, Chief Executive Officer and Phillip Trounson formerly of PricewaterhouseCoopers.
Harrap/Martin
246/15THAT Francisco Hernandez, Zachariah Gawn, Nicholas Tenci and Darel Hall be removed as signatories from the OUSA Forsyth Barr existing Investment Accounts.
CARRIED
Harrap/Martin
247/15 THAT Deborah (Debbie) Downs and Paul Hunt be signatories on the OUSA Forsyth Barr existing Investment Accounts.
CARRIED
CLUBS AND SOCIETIES/RECREATION CENTRE NAMING
There has been negative feedback about the Clubs and Societies Centre being renamed the Recreation Centre in 2013. People say the title get confused with the University of Otago Recreation Centre at UniPol.


GENERAL BUSINESS
Te Roopu Maori/OUSA get together (BYO) – tentatively planned for next Friday.
Psychology and Zoology - Otago Interdisciplinary Community will meet regularly and discuss a variety of topics of an interdisciplinary nature. At the end of the month, Thursday, 30 July 8:00pm in Abbey College Psychology and Zoology will be talking about the why the handsome Japanese gorilla is handsome. I hope everyone who is interested will pass on the word to other departments.

Bottle Buy Back – this will be held on 17 July from 10-3pm. A larger truck will be on campus to hold the bottles this time. Graham Musgrave from Property Services has been very helpful and instrumental with the disposal of bottles. This truck can hold 2 tonnes of glass.
10 cents will be handed out per bottle with a limit of 200 bottles per person. The University have generously donated $750. Nina would like to try and find more funding as this is very popular.
Te Roopu requested to be linked to advertising to spread the word.
Women’s Refuge Appeal – there is a fundraising dinner at the staff club on 17 July. Jonny Martin will notify the university and get it advertised on the University departments contact list.
Blackboard GPS – Isaac indicated this has been discussed at the Information Technology Advisory Committee (ITAC) meeting recently.
All Blacks vs Manu Samoa BBQ – this historical game will be televised live in the Main Common Room (MCR) on Wednesday at 2pm. There will be a BBQ from 1-3pm.


Meeting closed at 5.28pm


Signed: ________________________________ Date: ___________