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3rd August 2015

MINUTES OF THE OUSA EXECUTIVE MEETING HELD IN THE OUSA RECREATION CENTRE ROOM 5, ALBANY STREET, DUNEDIN ON MONDAY 3 AUGUST 2015 AT 5:15PM

PRESENT
Isaac Yu (Chair) Paul Hunt (Chair), Payal Ramritu, Nick Findlay, Chris Jackson, Taotao Li, Toa Sailusi, Zac Al-Alami.
IN ATTENDANCE
Laura Munro (Critic News Editor), Bridie Boyd (Critic News Reporter), Natasha Murachver (Minute Secretary).
ELECTION OF THE CHAIRPERSON
Ramritu/Jackson
282/15 THAT Isaac Yu be elected as chair person for the duration of this meeting, or until Paul Hunt is present.
CARRIED
APOLOGIES
Nina Harrap
Payal Ramritu for leaving early
Paul Hunt for lateness
Moved from the Chair
283/15 THAT the above apologies be accepted.
CARRIED U
MINUTES OF THE PREVIOUS MEETING
Moved from the Chair
284/15 THAT the minutes of the executive meeting held on 27 July 2015 be accepted as a true and correct record.
CARRIED U
AFFILIATION AND DISAFFILIATION
Moved from the Chair
285/15 THAT the Otago University Table Tennis Association be affiliated to OUSA
CARRIED U
Paul Hunt arrived at 5.22pm
Moved from the Chair
286/15 THAT Paul Hunt be elected as chair person for the remainder of this meeting.
Paul noted he had just come from the meeting between design students and the PVC of Sciences.
CARRIED U
Moved from the Chair
287/15 THAT the minutes of the Grants Panel meeting of 28 July 2015 be received.
CARRIED U
Moved from the Chair
288/15 THAT the recommendations from Grants panel meeting held on 28 July 2015 be approved.
CARRIED U
EXECUTIVE RESTRUCTURE PROPOSAL
President proposes a discussion to take place during this meeting on the rationale for an executive restructure, before the next Policy Committee, and to hold a vote at a subsequent meeting.
Restructure proposal as the document states has been discussed throughout the year at Policy Committee (PolCom) meetings.
Chris Jackson has been working on the relevant policy and constitutional documents to reflect any amendments to the Executive structure before it goes to a referenda.
Proposal that the Vice President role become a full-time position and the Finance and Campaigns Officer positions be abolished.
Will this position attract enough candidates? Plausible attractive opportunities and qualities the role would offer students were discussed.
The effect on the structure of OUSA, particularly between President and Vice President. Will this add to democratic process and give added perspective, or create unneeded friction?
Would a staffed role better fit the requirements than a full-time executive? Would a staff member have the same efficacy and legitimacy as the Vice President of OUSA?
Importance and nature of candidate’s connection to students and the University of Otago to the role (Vice President or staffed)
While a staff member provides more continuity, the process of moving a staff member on is much slower compared to yearly elections for a Vice President.

Meeting closed: 5.55pm



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