Executive Meeting Minutes

Meeting Archive

3rd April 2017
27th March 2017
20th March 2017
13th March 2017
9 February 2017
8th November 2016
17th October 2016
7th October 2016
3rd October 2016
19th September 2016
12th September 2016
5th September 2016
22nd August 2016
8th August 2016
29th July 2016
22nd July 2016
15th July 2016
1st July 2016
13th June 2016
2nd June 2016
23rd May 2016
9th May 2016
21st April 2016
15th April 2016
11th April 2016
7th April 2016
4th April 2016
31st March 2016
29th February 2016
4th February 2016
15th December 2015
8th December 2015
30th November 2015
16th November 2015
10 November 2015
4 November 2015
2 November 2015
27 October 2015
20th October 2015
9th October 2015 - Emergency Meeting
5th October 2015
14th September 2015
7th September 2015
31st August 2015
17th August 2015
13th August 2015
10th August 2015
3rd August 2015
27th July 2015
20th July 2015
7th July 2015
2nd June 2015
25th May 2015
18th May 2015
4th May 2015
29 April 2015
8th April 2015
30th March 2015
25th March 2015
16th March 2015
2nd March 2015
11th February 2015
4th December 2014
27th November 2014
11th November 2014
5th November 2014
21st October 2014
18th September 2014
11th September 2014
3th September 2014 Emergency Meeting
4th September 2014
2nd September 2014
19th August 2014
12th August 2014
29th July 2014
27th July 2014 Emergency Meeting
19th July 2014 Emergency Meeting
10th June 2014
15th May 2014 Emergency Meeting
13th May 2014
29th April 2014
15th April 2014
1 April 2014
20th March 2014 Emergency Meeting
18th March 2014
3rd March 2014
18th February 2014
4th February 2014
10th December 2013
27th November 2013 Emergency Meeting
20th November 2013
18th November 2013
4th November 2013
22nd October 2013
8th October 2013
23rd September 2013
10th September 2013
3rd September 2013
13th August 2013
30th July 2013
19th July 2013
16th July 2013
9th July 2013
7th June 2013 Emergency Meeting
4th June 2013
21st May 2013
13th May 2013 Emergency Meeting
7th May 2013
23rd April 2013
9th April 2013
21st November 2012 Standing Committee
14th March 2013 Emergency Meeting
12th March 2013
5th March 2013
26th February 2013
14th February 2013
5th February 2013
18th December 2012
28th February 2012 (Standing Committee)
9th October 2012
25th September 2012
18th September 2012
6th September 2012 (Emergency Meeting)
4th September 2012
7th August 2012
24th July 2012
10th July 2012
19th June 2012
5th June 2012
1st May 2012
17th April 2012
28th March 2012
18th March 2012 EM
13th March 2012
6th March 2012
1st March 2012
28th February 2012
17th February 2012 EM
14th February 2012
7th February 2012
24th January 2012
13th December 2011
5th December 2011
29th November 2011
15th November 2011
20th September 2011
26th September 2011
13th September 2011
23rd August 2011
16th August 2011
9th August 2011
2nd August 2011
19th July 2011
21st July 2011
5th July 2011
17th May 2011
12th April 2011
19th April 2011
21st June 2011
18th July 2011
28th June 2011
13th July 2011
14th June 2011
31st May 2011
12th May 2011
6th May 2011 EM
5th May 2011
22nd March 2011
15th Feb 2011
8th March 2011
September 28th 2010
September 22nd 2010
September 14th 2010
September 7th 2010
August 24th 2010
August 17th 2010
August 10th 2010
August 3rd 2010
July 29th 2010
July 23rd 2010
July 20 2010
July 13 2010
July 7th 2010
July 5th 2010
June 29th 2010
June 8th 2010
May 28 2010
May 07 2010
April 27 2010
13th April 2010
March 23 2010
March 16 2010
March 09 2010
March 02 2010
February 16 2010
January 19th 2010
January 12th 2010
December 18 2009
November 25 2009
November 10 2009
September 15 2009
September 29 2009

31st August 2015

MINUTES OF THE OUSA EXECUTIVE MEETING HELD IN THE OUSA CLUBS AND SOCIETIES CENTRE ROOM 4, ALBANY STREET, DUNEDIN ON MONDAY 31 AUGUST 2015 AT 5.05PM

PRESENT
Paul Hunt (Chair), Isaac Yu, Chris Jackson, Toa Sailusi, Payal Ramritu, Nina Harrap, Jonathan Martin and Zac Al-Alami
IN ATTENDANCE
Debbie Downs (Chief Executive Officer), Dan Hendra (Events Manager), Laura Munro (Critic News Editor), Bridie Boyd (Critic News Reporter) and Donna Jones (Minute Secretary)

ELECTION OF THE CHAIRPERSON
Ramritu/Martin
312/15 THAT Paul Hunt be elected as chairperson for the duration of this meeting.
CARRIED
SPEAKING RIGHTS
Moved from the Chair
313/15 THAT Dan Hendra, Debbie Downs, Laura Munro, Bridie Boyd and Donna Jones be granted speaking rights for the duration of this meeting.
CARRIED U

CRAFT BEER AND FOOD FESTIVAL
Dan Hendra was invited to address the meeting and give the Executive a rundown on the next festival scheduled for 7 November 2015.

He said OUSA had four main strategic goals for this event.

• Town and Gown
• Grow stakeholders relationships
• To at least break even
• An event for students and the wider community

Isaac arrived at 5.15pm

A few years ago the Events ran a Mothras a movie competition which went for over 20 years but numbers diminished. It was decided to look into a student event at the Wingatui races on Melbourne Cup day. This was run for a couple of years with about 250 students attending.

It was decided to look at another event to cater for students with the inclusion of town and gown, so the Craft Beer and Food Festival was held. Student clubs and bands are involved in this event.

This event attracts about 4,000 people. 800-1000 are students. It is the second most marketed event aside from orientation.

Entry is $25 per student and $35 for public entry. There are 28 food stalls, a kid’s zone with a free science programme and an emphasis that the event is run with an awareness of limiting alcohol.

This event has run at a loss. For the past three years the events have applied to the Dunedin City Council for funding but been declined each time.

It was agreed not to include the Dunedin City Council (DCC) funding figure in the budget as has not been awarded.

Dan Hendra was asked questions and thanked for attending the meeting.

Dan Hendra left at 5.33pm

PLANET MEDIA DUNEDIN LIMITED
Further discussion on the company structure being inappropriate. Critic and Radio One are services and costs centres just like events, recreation centre and student support.
It was envisaged the company structure would protect media independence but this isn’t the case.
A Media Advisory Board being could act as intermediary board. OUSA will be obliged to follow recommendations made by the board.
The PMDL board will meet and inform the Executive on this and have collaborative discussions throughout the decision making.
If you have further questions or need to discuss this further please email Paul.
APOLOGIES
Taotao Li and Deinda Stanway (late apology received from Nick Findlay)
Payal Ramritu for leaving early

Moved from the Chair
314/15 THAT the above apologies be accepted.
CARRIED U
MINUTES OF THE PREVIOUS MEETING
Observer to be omitted from the in attendance

Moved from the Chair
315/15 THAT the minutes of the executive meeting held on 17 August 2015 be accepted as a true and correct record with the above amendment.
CARRIED U
VOLUNTEER SERVICES ABROAD
The $100 membership receipt and thank you letter for noting.


BOTTLE BUY BACK REPORT
As attached. Nina said there were fewer groups of students bringing in bottles this time. Once again Graham Musgrave from Property Services was a great help and enthusiastic about promoting recycling.
The next Bottle Buy Back is scheduled for 9 October 2015 and it might target more Colleges this time.

Moved from the Chair
316/15 THAT the 17 July 2015 Bottle Buy Back Report be received.
CARRIED U
FINANCE AND EXPENDITURE (FEC) MINUTES
Moved from the Chair
317/15 THAT the minutes from the Finance and Expenditure Committee meetings held on 27 July and 10 August 2015 be received.
CARRIED U
POLICY COMMITTEE (PolCom) MINUTES
Moved from the Chair
318/15 THAT the minutes from the Policy Committee meetings held on 30 July and 14 August 2015 be received.
CARRIED U
REFERENDUM DATES
There are proposed questions to be put to the referendum being finalised, they have been through multiple Policy Committee meetings. These will be finalised and presented to the next executive meeting.
A forum date will need to be set to enable the student body to discuss any proposed questions.
Jackson/Ramritu
319/15 THAT the Secretary be directed to call a Referendum on 5 October 2015 from 9am until 4 pm 8 October 2015.
CARRIED
Jackson/Ramritu
320/15 THAT the Referendum held on 5 – 8 October 2015 be held by electronic means only.
CARRIED
Yu/Ramritu
321/15 THAT submission or questions for the referendum being held on 5-8 October 2015 be sent to adminvp@ousa.org.nz by 4pm 11 September 2015.
CARRIED


GRANTS ROUND 5 MINUTES AND RECOMMENDATIONS
An amended motion was moved THAT Brendan Rose a basketball player representing the Otago Regional Team be approved a $150 grant along with the other players attending.

Moved from the Chair
322/15 THAT the minutes of the Grants Round 5 meeting held on 25 August 2015 be received with the above amendment.
CARRIED U
Moved from the Chair
323/15 THAT the recommendations from the Grants round 5 meeting held on 25 August 2015 be approved with the above amendment.
CARRIED U
Moved from the Chair
324/15 THAT the meeting move into Committee of the Whole at 6.01pm for reasons of personal privacy at 6.01pm.
CARRIED U
Moved from the Chair
325/15 THAT the meeting move out of Committee of the Whole at 6.04pm
CARRIED U
BLUES AND GOLDS MINUTES AND RECOMMENDATIONS
The presentation of the Blues and Golds awards are being held 24 September so it is important the names aren’t disclosed beforehand and spoil the surprise.
Harrap/Martin
326/15 THAT the minutes of the Blues and Golds meetings held on 19 August 2015 be received with the amendment as above.
CARRIED
Harrap/Martin
327/15 THAT the Blues and Golds recommendations from the meetings held on 19 August 2015 be approved with the amendment as above.
CARRIED




GENERAL BUSINESS
Public Executive Meeting –
Jonathan Martin has suggested we hold an Executive meeting occasionally in a public place to enable students to be involved if they desire.
The Secretary will check the Main Common Room availability and schedule a meeting. This meeting will be 14 September.
2015 Supervisor of the Year -
Dr Will Rayment was named the University of Otago, OUSA Supervisor of the Year at an event at the Staff Club. He was also the Sciences Division award winner.
He was joined on the winner’s podium by Dr Vivienne Anderson, of HEDC, who was named New Supervisor of the Year and Humanities Division winner.

Meeting closed at 6.07pm



Signed __________________________________ Date ____________