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7th September 2015

MINUTES OF THE OUSA EXECUTIVE MEETING HELD IN THE OUSA RECREATION CENTRE ROOM 4, ALBANY STREET, DUNEDIN ON MONDAY 7 SEPTEMBER 2015 AT 5.01PM

PRESENT
Paul Hunt (Chair), Isaac Yu, Payal Ramritu, Nina Harrap, Chris Jackson, Toa Sailusi, Taotao Li, Nick Findlay, Zac Al-Alami and Deinda Stanway
IN ATTENDANCE
Bridie Boyd (Critic News Reporter), Laura Munro (Critic News Editor) and Donna Jones (Minute Secretary)
ELECTION OF THE CHAIRPERSON
Ramritu/Jackson
322/15 THAT Paul Hunt be elected as chairperson for the duration of this meeting.
CARRIED
APOLOGIES
Jonathan Martin
Moved from the Chair
323/15 THAT the above apology be accepted.
CARRIED U
MINUTES OF THE PREVIOUS MEETING
Nick Findlay requested an apology be noted prior to the last meeting.
Moved from the Chair
324/15 THAT the minutes of the executive meeting held on 31 August 2015 be accepted as a true and correct record with the above amendment.
CARRIED U
MATTERS ARISING
Craft Food and Beer Festival – Isaac has been conducting a review of events and will bring a document to the next meeting.
Nina and Deinda arrived at 5.05pm
REFERENDUM QUESTIONS
The attached document includes some helpful graphs.
Paul consulted with the honorary solicitor about the wording of the proposed executive position questions. The solicitor was of the view questions could be answered by choosing from a range of options. It is not a mandatory requirement to provide a “yes/no” option to answers.
The honorary solicitor suggested the wording ‘executive restructure’ was overplaying the magnitude of the proposed changes and an adjective which indicated a rearrangement is more suitable.
The questions are to be put to the meeting then the Mediator. If there are constitutional changes, what these changes will look like in any new constitution need to be included.
For the referendum to be binding it must pass with a 5% majority otherwise it will be indicative only.
Jackson/Al-Alami
325/15 THAT following question be put to the Referendum being held 5-8 October 2015.
Should the Otago University Students’ Association (OUSA) alter the structure of its Executive members?
CARRIED
Jackson/Al-Alami
326/15 THAT the following question be put to the Referendum being held 5-8 October 2015.
Which of the following alterations to the Otago University Students’ Association (OUSA) Executive is most desirable?

a. Adding one, full-time, Vice President
b. Adding two, part-time, Vice Presidents
CARRIED
PRESIDENTS BUSINESS
Festival for the future – some of the topics covered social enterprises and Start Ups. Jonathan Martin attended this festival and business seminars in Auckland over the weekend.
Investment Strategy – Some of the executive are looking at investment portfolios that could benefit OUSA and this could lead on from information received from festival for the future gathering. There is an intention to see if OUSA could be involved in the investment of social enterprises.
Planet Media Dunedin Limited – the Board will be meeting to discuss whether it is a good idea to collapse the PMDL company structure. If you have views, ideas or queries please go and have a chat with Paul.
NZUSA – OUSA is currently developing its preferred structure, with a view to having a more professionalised and effective national voice.
New Zealand Refugee Policy – over the last couple of days the government has increased the quota of refugees coming into New Zealand. The number should be evaluated on a regular so we do not just increase the quota in response to coverage in the media. Discussion in the Moot Court this evening at 7.30pm and Choose-Kids – 6pm in the Main Common Room.




REFERENDUM FORUM
Once all the questions have been checked by the Mediator they will be submitted for print. In the meantime good to advertise the forum date in advance to invite discussion.
Moved from the Chair
327/15 THAT a Referendum Forum to discuss the questions will be held on 1 October 2015 at 1pm in the Main Common Room.
CARRIED U
FINANCE AND EXPENDITURE MEETING
Findlay/Al-Alami
328/15 THAT the minutes of the Finance and Expenditure meeting held on 31 August 2015 be received.
CARRIED
POLICY COMMITTEE MEETING
Findlay/Al-Alami
329/15 THAT the minutes of the Policy Committee meeting held on 20 August 2015 be received.
CARRIED
CLUBS COMMITTEE MEETING
Findlay/Al-Alami
330/15 THAT the minutes of the Clubs Committee Meeting held on 1 September 2015 be received.
CARRIED

Meeting closed at 5.24pm



Signed: ___________________________________ Date: ______________