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5th October 2015

MINUTES OF THE OUSA EXECUTIVE MEETING HELD IN THE OUSA RECREATION CENTRE ROOM 4, ALBANY STREET, DUNEDIN ON MONDAY 5 OCTOBER 2015 AT 5:09PM

PRESENT
Isaac Yu (Chair), Payal Ramritu, Nick Findlay, Chris Jackson, Taotao Li, Toa Sailusi, Zac Al-Alami, Jonathan Martin and Nina Harrap
IN ATTENDANCE
Debbie Downs (OUSA CEO), Laura Munro (Critic News Editor), Bridie Boyd (Critic News Reporter), Natasha Murachver (Minute Secretary), Alexia Cochrane (2016 Education Officer), Bayden Harris (2016 Colleges Portfolio Executive Officer)
ELECTION OF THE CHAIRPERSON
Harrap/Martin
349/15 THAT Isaac Yu be elected as Chairperson for the duration of this meeting
CARRIED
APOLOGIES
Paul Hunt
Johnny Martin for leaving early
Moved from the Chair
350/15 THAT the above apologies be accepted.
CARRIED U
MINUTES OF THE PREVIOUS MEETING
Moved from the Chair
351/15 THAT the minutes of the executive meeting held on 23 September 2015 be accepted as a true and correct record.
CARRIED U
SPEAKING RIGHTS
Moved from the Chair
352/15 THAT Debbie Downs, Josie Cochrane, Laura Munro, Bridie Boyd and Natasha Murachver be granted speaking rights for the duration of this meeting.
CARRIED U
AFFILIATION
Moved from the Chair
353/15 THAT the Otago Response Team be affiliated to OUSA
CARRIED U
ELECTION 2016 RESULTS
Moved from the Chair
354/15 THAT the election results of 21-30 September 2015 be received
CARRIED U
BUDGET DISCUSSION
Debbie presented the budget and asked for feedback. The overall comments were it was a good budget and the executive were happy for it to go to the student body.
Moved from the Chair
355/15 THAT the proposed 2016 OUSA Budget be received and presented to the student body.
CARRIED U
REFERENDUM QUESTION
Moved from the Chair
356/15 THAT the following question be put to the student body in the Referendum being held 12-15 October 2015.
Should the OUSA 2016 Budget be accepted in his entirety?
CARRIED U
EXECUTIVE THIRD QUARTER REPORTS
Moved from the Chair
357/15 THAT Jonathan Martin’s third quarter report be accepted and he be paid his full honorarium.
CARRIED U
Moved from the Chair
358/15 THAT Chris Jackson’s third quarter report be accepted and he be paid his full honorarium.
CARRIED U
Jonathan Martin left 5:23pm
Moved from the Chair
359/15 THAT Nina Harrap’s third quarter report be accepted and she be paid ninety percent of her honorarium this quarter.
CARRIED U
Nina’s Honorarium payment this quarter is to match working hours contributed to role.


Moved from the Chair
360/15 THAT Taotao Li’s third quarter report be accepted and she be paid seventy-five percent of her honorarium.
CARRIED U
Taotao’s honorarium payment this quarter is to match working hours contributed to role.
Moved from the Chair
361/15 THAT Isaac Yu’s third quarter report be accepted and he continue to be paid his full honorarium.
CARRIED U
Moved from the Chair
362/15 THAT Toa Sailusi’s third quarter report be accepted and he be paid his full honorarium.
CARRIED U
Moved from the Chair
363/15 THAT Nick Findlay’s third quarter report be accepted and he be paid eighty percent of his honorarium this quarter.
CARRIED U
Nick’s honorarium payment to match working hours contributed to role.
Moved from the Chair
364/15 THAT Zachariah Al-Alami’s third quarter report be accepted and he be paid sixty percent of honorarium this quarter.
CARRIED U
Zac’s honorarium payment to match working hours contributed to role this quarter.
REFERENDUM QUESTIONS AMENDMENT
There were a couple of submission received and passed onto the Mediator with suggested word changes.
"Do you support the OUSA executive's decision to cease spending $45,000 on NZUSA each year?"
Should be changed to: "Should OUSA retain or withdraw membership of the New Zealand University Students Association?"
The executive debated if the question required to be a ‘yes/no’ answer to fit with the voting system set up. This to be checked out and referred back.
GENERAL BUSINESS
OUSA Xmas party - Annually the executive host a function for stakeholders, volunteers, staff and all involved for the year to show appreciation of their contributions. Please come up with a couple of dates and get back to Isaac as we need to book a venue and send out invitations.

Meeting closed at 6:11pm