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27 October 2015



MINUTES OF THE OUSA EXECUTIVE MEETING HELD IN THE OUSA RECREATION CENTRE ROOM 5, ALBANY STREET, DUNEDIN ON TUESDAY 28 OCTOBER 2015 AT 5:00PM



PRESENT



Paul Hunt (Chair),Isaac Yu, Nick Findlay, Chris Jackson, Taotao Li, Zac Al-Alami, Jonathan Martin, Nina Harrap,



IN ATTENDANCE



Bridie Boyd (Critic News Reporter), Natasha Murachver (Minute Secretary), Laura Harris (2016 President), Jared Griffiths (2016 Administrative Vice
President)






ELECTION OF THE CHAIRPERSON



Harrap/Findlay



390/15 THAT Paul Hunt be elected as chairperson for the duration of this meeting



CARRIED U



APOLOGIES



Payal Ramritu



Moved from the Chair



391/15 THAT the above apologies be accepted.



CARRIED U



MINUTES OF THE PREVIOUS MEETING



Moved from the Chair



392/15 THAT the minutes of the executive meeting held on 19 October 2015 be accepted as a true and correct record.



CARRIED U



SPEAKING RIGHTS



Moved from the Chair



393/15 THAT Bridie Boyd, Natasha Murachver, Laura Harris and Jared Griffiths



CARRIED U



COMMITTEE OF THE WHOLE



Moved from the Chair



394/15 THAT the meeting move into Committee of the Whole for reasons of personal privacy at 5.20pm



CARRIED U



Moved from the Chair



395/15 THAT the meeting move out of Committee of the Whole at 5.34pm



CARRIED U



Johnny Martin arrived at 5:20pm



Laura Harris and Jared Griffiths left at 5:34






PRESIDENTS BUSINESS



Life Membership of OUSA



Harrap/Yu



396/15 THAT Paul Hunt OUSA President 2015 be awarded Life Membership of OUSA



Hunt: Abstain



CARRIED



Harrap/Yu



397/15 THAT Darel Hall former OUSA General Manage be awarded Life Membership of OUSA



Findlay/Martin Abstain



CARRIED



Harrap/Martin



398/15 THAT Debbie Coulter former Recreation Centre employee and Manager be awarded Life Membership of OUSA



Al-Alami/Findlay Abstain



CARRIED



OUSA Xmas Party update



Budget has been roughly allocated for decorations, alcohol, and food. Many helpers required at 4pm on Friday to set up and decorate please.



Association Secretary on leave




Donna Jones is on leave until 2 November.



POLICY COMMITTEE and CLUBS COMMITTEE MINUTES



Jackson/Yu



399/15 THAT the Policy Committee meeting minutes of 18 September 2015, 2 October 2015 and 9 October 2015 be received



CARRIED



Jackson/Yu



400/15 THAT the clubs committee meeting minutes of 14 October 2015 be received.



CARRIED



GENERAL BUSINESS



Executive Report



Extenuating circumstances means the report to be presented by Payal Ramritu is not ready for presentation at this meeting.



A complaint expressed on facebook page over heard at Otago about randomly malfunctioning siren alarm system in the library has been addressed by both Paul
Hunt and Nina Harrap.



Nick Findlay is advised the meeting he is leaving Dunedin on 31 October 2015 for the year.



Enquire with Chris Jackson if you are interested in Student Job Search



It was decided that Flat Packs should be distributed at the pizza nights






STANDING COMMITTEE



Moved from the Chair



401/15 THAT the powers of the Executive be delegated to the Standing Committee of the Executive hence forth sine die



CARRIED U






Meeting closed at 6:11pm






Signed: ______________________________ Date: _______________