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16th November 2015

MINUTES OF THE OUSA STANDING COMMITTEE OF THE EXECUTIVE MEETING HELD IN THE OUSA BULL-PEN, 640 CUMBERLAND STREET, DUNEDIN ON MONDAY 16 NOVEMBER 2015 AT 5.15PM

PRESENT
Paul Hunt (Chair), Isaac Yu, Nina Harrap, Taotao Li, Chris Jackson, Jonathan Martin and Toa Sailusi
IN ATTENDANCE
Debbie Downs (CEO), Hugh Baird (Critic Editor) and Donna Jones (Minute Secretary)
ELECTION OF THE CHAIRPERSON
Harrap/Yu
sc 414/15THAT Paul Hunt be elected as chairperson for the duration of this meeting.
CARRIED
Toa arrived at 5.18pm
CO-OPT ONTO THE STANDING COMMITTEE
Moved from the Chair
sc 415/15THAT Taotao Li, Chris Jackson and Toa Sailusi be co-opted onto the Standing
Committee for the duration of this meeting.
CARRIED U

MINUTES OF THE PREVIOUS MEETING’S
Moved from the Chair
sc 416/15THAT the minutes of the Standing Committee meeting held on 4 November 2015 be accepted as a true and correct record.
CARRIED U
Moved from the Chair
sc 417/15THAT the minutes of the Standing Committee meeting held on 10 November 2015
be accepted as a true and correct record.
CARRIED U
SPEAKING RIGHTS
Moved from the Chair
sc 418/15THAT Debbie Downs, Hugh Baird and Donna Jones be granted speaking rights for
the duration of this meeting.
CARRIED U
PRESIDENTS BUSINESS
1. Executive Honorarium – the officers in 20 hour per week positions and away from Dunedin are requested to keep in touch with the executive listing OUSA work undertaken on a fortnightly basis in order to receive their regular honorarium payments.




Moved from the Chair
sc419/15 THAT Executive Officers in 20 hour per week positions need to check in with
the executive fortnightly. Or honoraria will be paid in a lump sum at the end of the year.
CARRIED U
2. NZUSA – the next conference is 11-13 December. Paul has an exam on 12 December so is unable to attend. Nina will attend instead.
Nina will consult with Laura about what proposals to vote for and who to support for President.

POLCOM’s believes NZUSA should look to save rather than spend money. This means the $90,000 position should be out—including the research NZUSA does that is unrelated to students. POLCOM agrees some NZUSA budget should be used for research.
Jonathan phoned in at 5.46pm
Moved from the Chair
sc 420/15 THAT Jonathan Martin and Toa Sailusi be co-opted onto the Standing Committee
for the duration of this meeting.
CARRIED U

3. Returning Officers Report – the report received at the executive meeting on 10 November was discussed at Policy Committee (PolCom). The CEO advocated for the Critic Editors’ name to be removed and she could be given a right of reply.
It was thought therefore all names should be removed and replaced with titles.
Josie will be contacted by Isaac with this decision and request her right of reply. Debbie Downs may also give the executive her response.
4. Memorandum of Understanding discussions – a previous agreement had allocated the Cancer Society/Relay for Life $2,000. It was agreed to increase this $3,000.
Moved from the Chair
sc 421/15 THAT the Memorandum of Understanding between OUSA and the Cancer
Society be increased by $1,000.
CARRIED U
Otago University Debating Society –

Owing to Paul Hunt’s conflict of interest he left the room at 5.56pm

Isaac Yu assumed the Chair at 5.56pm

The Otago University Debating Society are competing in the World Championship in Athens later this year. The squad are requesting extra funding to attend elite Australian tournaments to maintain their high world ranking and warm up for the Worlds.

Moved from the Chair
sc 422/15 THAT OUSA agrees to increase the University of Otago Debating Memorandum of
of Understanding (MOU) funding by $3,860, conditional on this funding not being
applicable to future MOU’s.
CARRIED U

GENERAL BUSINESS
Examination papers – Paul has talked with Prof Vernon Squire to ensure students are at the forefront of decisions which are made.
17 students contacted Student Support due to the saga. It was noted the frequent reminder of OUSA’s outstanding support centre in media statements might have contributed to this relatively large number.


Meeting closed at 6.04pm


Signed: _______________________________ Date: ____________