Executive Meeting Minutes

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15th December 2015



Paul Hunt (Chair) and Nina Harrap and Zac Al-Alami (conference call)


Debbie Downs (CEO) and Donna Jones (Minute Secretary)



sc463/15 THAT Paul Hunt be elected as chairperson for the duration of this meeting.



Moved from the Chair

sc464/15 THAT Debbie Downs and Donna Jones be granted speaking rights for the duration of this meeting.



Moved from the Chair

sc465/15 THAT the minutes from the meeting held on 8 December 2015 be accepted as a true and correct record.



University Sport New Zealand - Debbie still checking about the loan. No further update yet.

Craft/BeerFest - no final figures yet but there was a substantial profit made this year, representing strong growth in the financial performance of the event.

Student Services Agreement - Debbie has consulted with the OUSA solicitors. Paul and Debbie will tidy up a few parts before it goes back to the university.

Planet Media Dunedin Limited (PMDL) - the Board met today and it was agreed the company should be dissolved and that the OUSA executive adopt the Media Advisory Board Terms of Reference as
internal policy.

The Directors of PMDL wrote a letter (attached) to the Shareholders (OUSA) requesting they commence a formal process to wind-up the company.

The Board have completed a Terms of Reference for a Media Advisory Board to be established.

The Chairperson proceeded to read the letter out loud to the meeting.

Moved from the Chair

sc 466/15 THAT the letter from the Directors of Planet Media Dunedin Limited (PMDL) to wind-up the Company dated 15 December 2015 be actioned subject to the legal advice received on the process.


Moved from the Chair

sc467/15 THAT the Otago University Students' Association (OUSA) Media Advisory Board Terms of Reference be internal policy effective from the official dissolution of PMDL.


Moved from the Chair

sc468/15 THAT the Executive thank Debbie Downs for her services for 2015.


Debbie left the meeting


NZUSA - Nina reported to the meeting that she enjoyed the NZUSA conference. Topics discussed:

- 10% fees rises for all

- VUSA threatened to withdraw due to the fee increase

- Proposed co-president model was rejected

- President's salary - $50,000 pa. suggested to increase by CPI

- 3 month withdrawal not 12 month withdrawal period was discussed

- A NZUSA proposal that students' association must hold a referendum before withdrawing was rejected.

There is going to be a report written on the effectiveness or otherwise of NZUSA and what different options NZUSA has. OUSA will enquire on the scope of the report. Paul wish to know who was writing this report. It would be beneficial to have the report written by an independent professional company. This report will look alternate income streams as NZUSA finds it hard to function financially at the moment.

Moved from the Chair

sc469/15 THAT Nina Harrap be thanked for her attendance at the NZUSA conference.


there will be a couple more before the end of the year.

Moved from the Chair

sc470/15 THAT the MOU between OUSA and the Otago Campus Badminton Club be accepted.


Commerce Shop - a student has asked if OUSA could find out why the shop is closing and if we could do anything.

The Secretary will contact the Union Manager on behalf of the executive to see if he can shed any light.


7EFTS - OUSA have organised media opportunities to highlight the plight of medical students this year, on top of the great and substantial advocacy undertaken by New Zealand Medical Students' Association (NZMSA). The chair noted students from Otago University have occupied the role of NZMSA President over several years.

Moved from the Chair

sc471/15 THAT OUSA congratulate all students who lobbied for the extension of the 7EFTS term


Meeting closed at 6.12pm

Signed: _____________________________ Date: _____________