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March 02 2010

Meeting Highlights

OUSA member numbers for the year reported; Andrew Geddis reappointed to the board of Planet media Dunedin Limited; Dan Stride's affiliation policy crawls painstakingly across the finish line (and he performs a celebratory dance); satellite campuses need more OUSA loving.


MINUTES OF THE OUSA EXECUTIVE MEETING HELD IN THE BOARDROOM OF THE OTAGO UNIVERSITY STUDENTS’ ASSOCIATION ON TUESDAY 2 MARCH 2010 AT 5.21PM

PRESENT
Harriet Geoghegan (Chair), James Meager, Claire Jackson, Stephanie Reader, Michael Anderson, Art Kojarunchitt, Shonelle Eastwood, Rosalin Mackenzie, Imogen Roth, Presant Singh, Katie Bryan, John Phillipson, Dan Stride and Walker MacMurdo

IN ATTENDANCE
Julia Hollingsworth (Critic Reporter) and Donna Jones (Minute Secretary)

APOLOGIES
Ariana Te Wake, Amith Koleth and Malia Vete

Kojarunchitt/Singh
18/10 THAT the above apologies be accepted.
CARRIED

Walker arrived at 5.22pm

MINUTES OF THE PREVIOUS MEETING

Stride/Mackenzie
19/10 THAT the minutes of the Executive Meeting held on the 16 February 2010
be accepted as a true and correct record.
CARRIED

MATTERS ARISING
OPSA BBQ being held on 27 March. Harriet will remind you with an email.

MEETING PROCEDURE
Could agenda items be shown to Harriet and/or James prior to meetings so as not to double up?

REPORT OUSA MEMBERS FOR SEMESTER ONE
The constitution requires OUSA members to be supplied to the Executive each semester for Student General Meeting quorum purposes.

As attached: General Levy 16,334
Building Levy 17,633
Distance Levy 1,566
Thesis Levy 1,296
Christchurch Campus 456
Southland Campus 167
Wellington Campus 502 20,321 OUSA members

The Secretary is to find out what happens with the Otago students at Auckland campus.

WELCOM MINUTES

Reader/Eastwood
20/10 THAT the minutes of the (WelCom) Welfare Committee Meeting held on
18 February 2010 be received.
CARRIED

EDUCOM MINUTES

Reader/Jackson
21/10 THAT the minutes of the (EduCom) Education Committee Meeting held
on 15 February 2010 be received.
CARRIED

AFFILIATION POLICY FOR SETTING
Daniel Stride greeted the meeting with a written detailed speech explaining the long and involved process in getting this finalised. He said it was one of his goals when elected and has been worked on for nearly a year. It has been on notice many times; the Clubs and Societies Centre and Clubs and Societies on campus have been involved and supplied feedback. The Policy Committee has addressed it at their meetings.

Stride/Reader
22/10 THAT the revised Affiliation Policy be set.
CARRIED

Applause proceeded then Dan Stride stood up and did a happy little dance with great amusement.

REPORTING FROM BOARD MEETINGS

As attached. To ensure the flow of communication about what happens at board and committee meetings, especially if action is taken that could affect our members it is proposed we formalise an information sharing process.
The spreadsheet of committee names and contacts will be supplied to the Executive.

Mackenzie/Eastwood
23/10 THAT written reports and copies of accompanying agendas/minutes of
external committees/boards be submitted to the appropriate internal committee at the meeting immediately following the external board/committee meeting where possible.
CARRIED

Mackenzie/Eastwood
24/10 THAT all internal committee minutes be presented at the Executive meeting immediately following wherever possible.
CARRIED

PLANET MEDIA DUNEDIN LIMITED BOARD OF DIRECTORS

Harriet explained to the meeting that Andrew Geddis had been involved with this Board for a long time and had done a splendid job.
His term is up for renewal. He has indicated he would be happy to continue on the Board for a further term.

Singh/Kojarunchitt
25/10 THAT Andrew Geddis be re-appointed as a Director of Planet Media Dunedin Limited from 1 January 2010 for a term not exceeding thirty six (36) months.
CARRIED

PRESIDENT'S VERBAL REPORT
Harriet went through her diary and explained her very busy week.
Many late nights and early mornings with Orientation, but overall she has thoroughly enjoyed. Managing to cover a lot of media interviews and attend meetings too.

GENERAL BUSINESS

Unipol Redevelopment – Harriet said she was still waiting on clarification
from the University on issues from last year about OUSA’s position. Once
this happens OUSA will get our lawyer to look over them.

Pathways – Excellent proposal to have students do volunteer work at
the OUSA Student Support Centre and this be credited to a University
paper is being considered by the University.

R U OK – Stephen Alexander asked that the Executive be informed of free professional support that’s available through OUSA should anyone
require it as there have been some intense work over Orientation. See
Donna for further information in confidence.
Also there have been other students who have been helping out, could
OUSA send them a card of appreciation?

University Council Luncheon – An invitation to the entire executive for a
meet and greet lunch prior to the first council meeting on Tuesday next
at 1pm, afterwards all are welcome to attend part one of the University
Council Meeting.

National MP - Gerry Brownlee visit – Gerry Brownlee is currently Minister
for Economic Development, Minister of Energy and Resources, Leader
of the House and Associate Minister for the Rugby World Cup. He met
with the Young Nats today at the Clubs and Societies Centre. Daniel
Stride informed the meeting with gloom with information he had heard
that the National Party would be supporting the VSM Bill in its current
form. It was agreed that this could be speculation and everyone is
entitled to their views. We will wait and see.
31 March is the deadline for the submissions and Imogen would like
each Executive member to write one.

Bucket Campaign – As attached in the cost breakdown the buckets will
contain cleaning products, clothes, dish brush, stickers, and a newsletter
now, this costing a little more. There have been more buckets purchased as well.
It was clarified that flyers will be distributed around the Campus area and the first180 flats to contact OUSA will be able to claim a bucket.

Singh/Mackenzie
26/10 THAT OUSA allocate a further $400 to the bucket campaign to come
from the Campaigns line.
CARRIED

Otago University Medical Students’ Association, Christchurch – Sophie of
OUMSA has asked Presant about receiving OUSA packs etc. This will be
brought up at PromCom although Fiona Bowker has been compiling packs etc for our out of town students.
There was discussion about them paying fees and not benefiting.
Would it be worth looking at their funds going back to the satellite campuses?

Policy Committee (PolCom) – Next meeting on Thursday at 1pm

The Matagouri Club - is an undergraduate health science student club with a rural flavor and they would like to learn more about OUSA.
Presant will talk to Dan about this.

STRICT COMMITTEE

Anderson/Eastwood
27/10 THAT the meeting move into strict committee at 6.04pm for reasons of
personal privacy.
CARRIED

Philipson/Singh
28/10 THAT the meeting move out of Strict Committee at 6.31pm.
CARRIED
Meeting closed at 6.31pm
Signed: _________________________________ Date: _____________