Executive Meeting Minutes

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2nd June 2016

MINUTES OF THE OUSA EXECUTIVE MEETING HELD IN THE OUSA CLUBS AND SOCIETIES CENTRE BUILDING, ALBANY STREET, DUNEDIN ON 2 JUNE 2016           AT 9.08AM


PRESENT

Laura Harris (Chair), Alexia Cochrane, Bryn Jenkins, Jesse Hall, William Guy, Rob Pomare, Bayden Harris and Mariana Te Pou

IN ATTENDANCE

Debbie Downs (Chief Executive Officer), Esther Maihi (Minute Secretary)

APOLOGIES

Jarred Griffiths

Rachel Goh and Sean Gamble for lateness

Moved from the Chair

193/16 THAT the above apologies be accepted.

CARRIED U

SPEAKING RIGHTS

Moved from the Chair

194/16 THAT Debbie Downs and Esther Maihi be granted speaking rights for the duration of this meeting.

CARRIED U

MINUTES OF THE PREVIOUS MEETING

Moved from the Chair

195/16 THAT the minutes of the 23rd May 2016 be accepted as a true and correct record.


HEALTH SCIENCE FIRST YEAR LETTER

Alexia spoke to Hilla – President of Otago University Medical Students’ Association. She outlined why the terms of reference are as they are and offered the student signatories of the letter to decide between themselves a person to have as their representative on the education committee as a resolution to the letter.

MOU’S – SAT and OUMSA

Moved from the Chair

196/16 THAT OUSA accept the Memorandum OU’s with Otago University Medical Students’ Association.

CARRIED U



Moved from the Chair

197/16 THAT OUSA accept the MOUS’s with Wellington Medical Students Association.

CARRIED U

Moved from the Chair

198/16 THAT OUSA accept the MOU’s with Christchurch Medical Students Association.

CARRIED U

Moved from the Chair

199/16 THAT OUSA accept the MOU’s with Otago College of Education Southland Campus Students Association      with the stipulations for return of funds and regular reporting.

CARRIED U

DIVESTMENT ISSUE

Moved from the Chair

200/16 THAT the letter written from the Executive be sent to the Students For Environmental Action Group in response to their initial correspondence.                                                                                                                                                                                                                                                                                            CARRIED U

EDUCATION COMMITTEE MINUTES

Cochrane/Hall

201/16 THAT the minutes of the Education Committee meeting held on 3rd May 2016 be received.

CARRIED

FINANCE AND EXPENDITURE COMMITTEE MINUTES

Moved from the Chair

202/16 THAT the minutes of the Finance and Expenditure meeting held on 10th May 2016 be received.                                                                                                                                                                                                                           CARRIED U

POLICY COMMITTEE MINUTES

Deferred to next meeting.

GRANTS MINUTES AND RECOMMENDATIONS                                                                      

Guy/Hall

203/16 THAT the grants minutes are received with the amendment that William Guy abstained from the second grant request for pharmacy student funding due to a conflict of interest and with the further amendment that the first grant request was actually for $1000.00 rather than $100.00 as first stated.

CARRIED


RETURNING OFFICERS REPORT

Deferred to next meeting.                                                                                          

AUTISM CAMPAIGN FUNDING REQUEST

Moved from the Chair

204/16 THAT the Executive donate $250.00 towards the Otago Annual Special Needs Bowling Party.

CARRIED U

Sean Gamble arrived at 9:26am

UNIVERSITY BOOK SHOP DIRECTORSHIPS

Moved from the Chair

205/16 THAT motion 443/14 be amended to read: THAT Stuart Heal be re-appointed as a Director of the University Book Shop (Otago) Limited until 31 March 2018.

CARRIED U

Moved from the Chair

206/16 THAT John Scandrett be re-appointed as a Director of the University Book Shop (Otago) Limited until 31 March 2019.

CARRIED U

Moved from the Chair

207/16 THAT Motion 39/13 be amended to read: THAT Rachel Brooking be re-appointed as a Director of the University Book Shop (Otago) Limited until 31 March 2020.

CARRIED U

FINANCE OFFICER’S MONTHLY REPORT

Moved from the Chair

208/16 THAT the Finance Officer’s report for May 2016 be received.

CARRIED U

Rachel arrived at 9:33am


YACHT CLUB BUILDING

Moved from the Chair

209/16 THAT the meeting move into Committee of the whole for reasons of commercial sensitivity.

CARRIED U

Moved from the Chair

210/16 THAT the meeting move out of the Committee of the whole.

CARRIED U



Harris/Goh

211/16 THAT the OUSA Executive will proceed with the sale of the OUSA Yacht Club

CARRIED

Goh/Te Pou

212/16 THAT the OUSA Executive accept the tender from the Owheo Paddling Centre

CARRIED

GENERAL BUSINESS

24 Hour Study Centre

The 24 hour Study Centre was a success. It was very well utilised by students with a high attendance recorded. The first night saw a count of 77 students at midnight, and reports from nightshift staff show that students were being quiet, respectful and studious. It has received positive feedback from students on social media platforms.

Colleges Cuddle Fix

Bayden reported positive feedback from the Cuddle Fix in Colleges initiative, in which puppies and kittens are booked in to participating colleges to help relieve exam stress. At the time of this meeting, 360 students had signed up to Colleges Cuddle Fix to date.

Next meeting date Monday 13th June.


Meeting closed at 9:45am