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3rd October 2016

MINUTES OF THE OUSA EXECUTIVE MEETING HELD IN THE OUSA CLUBS AND SOCIETIES CENTRE BUILDING, ALBANY STREET, DUNEDIN ON MONDAY 3 OCTOBER 2016 AT 4.35PM

PRESENT
Laura Harris (Chair), Jarred Griffiths, Jesse Hall, Alexia Cochrane, Bryn Jenkins, Bayden Harris, Rachel Goh, William Guy, Mariana Te Pou and Sean Gamble

IN ATTENDANCE
Natasha Murachver, (Critic), Joe Higham (Critic Reporter), Hugh Baird (Critic Editor), Debbie Downs (Chief Executive Officer) and Donna Jones (Minute Secretary)

SPEAKING RIGHTS
Moved from the Chair
313/16 THAT Natasha Murachver, Joe Higham, Hugh Baird, Debbie Downs and Donna Jones be granted speaking rights for the duration of this meeting.
CARRIED U

MINUTES OF THE PREVIOUS MEETING
Moved from the Chair
314/16 THAT the minutes of the executive meeting held on 26 September 2016 be accepted as a true and correct record.
CARRIED U

INVESTMENT PROPOSAL
Moved from the Chair
315/16 THAT the meeting move into Committee of the Whole for reasons of commercial sensitivity at 4.36pm.
CARRIED U

Sean Gamble left at 4.50pm
Sean Gamble returned at 4.53pm
Moved from the Chair
316/16 THAT the meeting move out of Committee of the Whole at 4.56pm.
CARRIED U

Hall/Te Pou
317/16 THAT OUSA will investigate investment proposals, engage external consultancy agencies to prepare a business case and bring the ideas back to the Executive.

CARRIED
APPOINTMENT PROCESS FOR STUDENT REP'S ON BOARD OF HEALTH SCIENCE
As the attached document states student representation plays a significant and valued role on the Boards in the Division of Health Sciences. It is being suggested to have an appointment process to promote positive student contribution to the Divisional Academic Board and all the Programme Boards of Studies within the Division.
William addressed the meeting stating a preference to put Executive nominees forward to sit on this boards. He would meet up with Shinead at the Student Support Centre to discuss their Class Representatives process onto these boards.
It was explained any process would require aligning with the University matrix already operating within OUSA and the University to appointing representatives to committees each year.
This document is not to undermine the university. There will be consultation with them and the post graduate students association. It was agreed there should be a meeting with the Education Committee about this process as well. William will follow this up.

CHIEF EXECUTIVE OFFICERS' REPORT
Debbie gave an overview of some points in the report.
• Some staff vacancies have been slow to appoint. A recruitment company was trialled for one of the appointments.
• Marketing and Communications Manager position has been filled, along with a Marketing Coordinator. The Designer is in the interview process.
• The Media Companies have all moved under the OUSA now. All accounts processes etc have almost been finalised.
• The Tertiary Education Union (TEU) collective bargaining is underway and moving forward.
• The overall finances are in the bounds of our margins
• The Clubs and Societies Centre had an overall health and safety check from the University.
• The sale of the Yacht Club building should be finalised by 31 October 2016.
• All OUSA insurance policies have been renewed and premiums are now cheaper.
Goh/Harris
318/16 THAT the Chief Executive Officers' May-August 2016 report be received.
CARRIED

EXECUTIVE THIRD QUARTER REPORTS
Before the reports were considered Laura suggested any discussion about executive members' being paid whilst not in Dunedin should be referred to the Honorarium Working Party. Some thought there were double standards whereby others had been out of town and expecting to be paid. There has been a retrospective stance on this now.

Laura Harris -
Harris/Goh
319/16 THAT Laura Harris relinquish the Chair to Jarred Griffiths.
CARRIED

Guy/Hall
320/16 THAT Laura Harris's third quarter report be accepted and she continue to be paid her honorarium.
CARRIED

Moved from the Chair
321/16 THAT Laura Harris resume the chair
CARRIED U
Jarred asserted in light of Laura Harris being paid her full honorarium whilst spending three weeks in China he would like to move the following motion.
Griffiths/Guy
322/16 THAT Jarred Griffiths and Jesse Hall be paid their full honorarium for the first quarter of 2016.
Hall: Abstain
Jenkins: Against
CARRIED
Jarred Griffiths-
Te Pou//Harris
323/16 THAT Jarred Griffiths' third quarter report be accepted and he continue to be paid his honorarium.
CARRIED
Jarred left at 5.58pm
Mariana Te Pou-

Goh/Guy
324/16 THAT Mariana Te Pou's third quarter report be accepted and she be paid her honorarium.
CARRIED
Mariana left at 6.01pm

William Guy-
Goh/Harris
325/16 THAT William Guy's third quarter report be accepted and he be paid his honorarium.
CARRIED
William left at 6.04pm
Jesse Hall-
Harris/Gamble
326/16 THAT Jesse Hall's third quarter report be accepted and he continue to be paid his honorarium.
CARRIED
Alexia Cochrane-
Goh/Harris
327/16 THAT Alexia Cochrane's third quarter report be accepted and she continue to be paid her honorarium.
CARRIED
Bryn Jenkins-
Goh/Harris
328/16 THAT Bryn Jenkins' third quarter report be accepted and he continue to be paid his honorarium.
CARRIED
Bayden Harris-
Goh/Jenkins
329/16 THAT Bayden Harris's third quarter report be accepted and he be paid his honorarium.
CARRIED

Sean Gamble-
Cochrane/Harris
330/16 THAT Sean Gamble's third quarter report be accepted and he be paid his honorarium.
CARRIED

Rachel Goh-
Harris/Gamble
331/16 THAT Rachel Goh's third quarter report be accepted and she be paid her honorarium.
CARRIED

GENERAL BUSINESS
Student General Meeting - Isaac Yu will be the chairperson. Please help with BBQ and encourage students to attend for quorum.
Returning Officers' Report - the Secretary advised this will be submitted for the 17 October meeting and Kyla Mullen will attend to answer any questions.

DELEGATION OF EXECUTIVE POWERS TO STANDING COMMITTEE
Goh/Harris
332/16 THAT the Standing Committee of the executive be authorised to exercise all powers of the Executive henceforth.
CARRIED


Meeting closed at 6.20pm