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7th October 2016

MINUTES OF THE EMERGENCY STANDING COMMITTEE MEETING OF THE EXECUTIVE HELD ON FRIDAY 7 OCTOBER 2016 AT 12.02PM IN THE EXECUTIVE BULL-PEN OFFICE

PRESENT
Laura Harris (Chair), Jarred Griffiths, Jesse Hall, Bryn Jenkins and William Guy

CO-OPT MEMBERS ONTO THE STANDING COMMITTEE
Moved from the Chair
sc333/16THAT William Guy be co-opted onto the Standing Committee for the duration of this
meeting.
CARRIED U

IN ATTENDANCE
Donna Jones (Minute Secretary)

APOLOGIES
Alexia Cochrane
Moved from the Chair
sc334/16THAT the above apology be accepted.
CARRIED U

SPEAKING RIGHTS
Moved from the Chair
sc335/16THAT Donna Jones be granted speaking rights for the duration of this meeting.
CARRIED U

MINUTES OF THE PREVIOUS EXECUTIVE MEETING
Moved from the Chair
sc336/16THAT the minutes of the Executive Meeting held on 3 October 2016 be accepted as
a true and correct record.
CARRIED U

GRANTS PANEL MEETING MINUTES AND RECOMMENDATIONS
Guy/Griffiths
sc337/16THAT minutes of the Grants Panel meeting held on 16 September 2016 be received
and the recommendations be approved.
CARRIED

AFFILIATION
It was requested that the appropriate forms be used for all affiliations to prevent errors. William will oversee future documents before they are submitted to the agenda.
The Bible Elohim Academy Club's constitution has an error with the date and needs amended. With the proviso that the date is amended there was agreement to affiliate.
Guy/Jenkins
sc338/16THAT the Bible Elohim Academy be affiliated to OUSA with the proviso the date is
amended on their constitution.
CARRIED

DISAFFILIATIONS
Guy/Griffiths
sc339/16THAT the Natural Health & Wellbeing Festival be disaffiliated.
CARRIED
Guy/Griffiths
sc340/16THAT the Otago Sikh Students' Association be disaffiliated.
CARRIED

FOSTER KIDS FUNDING APPLICATION
As attached Foster Kids New Zealand have requested funding towards the 2016 Family Fun Day Otago being held on 5 November 2016 at Moana Pool.
It was noted there is $250 remaining in the donations budget.
Griffiths/Jenkins
sc341/16THAT OUSA donate $150 to the Fostering Kids Otago for the 2016 Family Fun Day
Otago.
CARRIED
The Secretary to notify them.

GENERAL BUSINESS
President away - Laura notified the meeting she will be attending a conference in America for 2 weeks. This is a fact finding mission with the University on behalf of the SHARE group.

Meeting closed at 12.13pm