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9 February 2017

MINUTES OF THE EXECUTIVE MEETING HELD ON 9 FEBRUARY 2017 AT 4.17PM HELD IN ROOM 2 OF THE CLUBS AND SOCIETIES CENTRE, ALBANY STREET, DUNEDIN

PRESENT
Hugh Baird (Chair), William Guy, Cody Kirby, Max Chan, Caitlin Barlow-Groome, Lucy Northwood and James Heath
IN ATTENDANCE
Lucy Hunter (Critic Editor), Joe Higham (Critic Deputy Editor), Natasha Murachver (Critic Technical Editor), Sean Gamble (Observer) and Donna Jones (Minute Secretary)
APOLOGIES
Eden Iati, Danielle Pope, Bryn Jenkins and Pou Templeton
Moved from the Chair
46/17 THAT the above apologies be accepted.
CARRIED
SPEAKING RIGHTS
Moved from the Chair
47/17 THAT Lucy Hunter, Joe Higham, Natasha Murachver, Sean Gamble and Donna Jones be granted speaking rights for the duration of this meeting.
CARRIED
MINUTES OF THE PREVIOUS MEETING
Caitlin Barlow-Groome and Lucy Northwood were present.
Moved from the Chair
48/17 THAT the minutes of the executive meeting held on 1 February 2017 be accepted as a true and correct record with the above amendments.
CARRIED
MATTERS ARISING FROM THOSE MINUTES
Committee appointments -
Heath/Northwood
49/17 THAT motion 43/17 be amended to read Cody Kirby be appointed to the Fair Trade Steering Committee until 31 December 2017
CARRIED
LOCAL BODY ELECTIONS REPORTS
As attached.
Sean Gamble the author of this report was invited to address the meeting and answer questions. He emphasised the Politics department wanted a copy and he wanted to have a record for OUSA, especially beneficial this being a national election year.
Hugh remarked NZUSA gave positive feedback about the campaign, also the electoral commission were very pleased with the work done by this group.
James indicated the College wardens would like general clarity over the campaign for their students in future. James offered to follow this up.
Moved from the Chair
50/17 THAT the Local Body elections 2016 student engagement campaign report be received.
CARRIED
CAPPING CHARITY 2017
Hugh explained how the Executive get to choose a charity each year. This executive would like it to be student focused.
The executive can come up with ideas before the next meeting and send them to Donna. Life Matters - suicide prevention was suggested as a good starting point.
EXECUTIVE REPORTING DATES FOR 2017
Moved from the Chair
51/17 THAT the Executive first quarter reports be due to the Secretary by 1pm on Thursday 23 March 2017.
CARRIED
Moved from the Chair
52/17 THAT the Executive second quarter reports be due to the Secretary by 1pm on Thursday 22 June 2017.
CARRIED

Moved from the Chair
53/17 THAT the Executive third quarter reports be due to the Secretary by 1pm on 21 September 2017.
CARRIED

Moved from the Chair
54/17 THAT the Executive fourth quarter reports be due to the Secretary by 1pm on 23 November 2017.
CARRIED
AFFILIATIONS
Barlow-Groome/Guy
55/17 THAT the Bangladeshi Students' Association (BDSA) be affiliated to OUSA.
CARRIED
Barlow-Groome/Guy
56/17 THAT the Southern Youth Choir be affiliated to OUSA.
CARRIED
Barlow-Groome/Guy
57/17 THAT the Dunedin Underwater Hockey Club be affiliated to OUSA.
CARRIED
Barlow-Groome/Guy
58/17 THAT the Dunedin Underwater Hockey Club constitution will be updated at their AGM in April 2017.
CARRIED
NATIONAL COUNCIL OF WOMEN IN NEW ZEALAND INTERNSHIP
Lucy addressed the meeting to explain she had been approached to be a member either as an individual or representing OUSA in her capacity as an executive member. There would be a report submitted to the executive. This could be continued in future years' for an OUSA executive member perhaps.

THE NCOW has a head office in Wellington with a local networks. They are presently working on:
CEDAW: Preparing NGO shadow report on New Zealand
Enabling women's potential - the social, economic and ethical imperative
Submissions relating to gender equality
NCWNZ's organisational review 2016

Moved from the Chair
59/17 THAT the OUSA Executive support Lucy Northwood being on the National Council of Women in New Zealand as a local member.
CARRIED U

GENERAL BUSINESS
RU OK Training - please ensure you have signed up for training and rostered on for the events.
Executive training - February 17 - and Hamish Walker will conduct governance training on 16 February. An executive retreat could be planned for later in the semester.
NEXT MEETING
The next executive meeting will be 17 February 2017 at 2.30pm. There may not be a meeting during the busy Orientation period. Hugh will advise.

Meeting closed at 4.43pm