Executive Meeting Minutes

Meeting Archive

26th June 2017
19th June 2017
3rd June 2017
29th May 2017
22nd May 2017
15th May 2017
12th May 2017
10th May 2017
8th May 2017
1st May 2017
24th April 2017
10th April 2017
3rd April 2017
27th March 2017
20th March 2017
13th March 2017
9 February 2017
8th November 2016
17th October 2016
7th October 2016
3rd October 2016
19th September 2016
12th September 2016
5th September 2016
22nd August 2016
8th August 2016
29th July 2016
22nd July 2016
15th July 2016
1st July 2016
13th June 2016
2nd June 2016
23rd May 2016
9th May 2016
21st April 2016
15th April 2016
11th April 2016
7th April 2016
4th April 2016
31st March 2016
29th February 2016
4th February 2016
15th December 2015
8th December 2015
30th November 2015
16th November 2015
10 November 2015
4 November 2015
2 November 2015
27 October 2015
20th October 2015
9th October 2015 - Emergency Meeting
5th October 2015
14th September 2015
7th September 2015
31st August 2015
17th August 2015
13th August 2015
10th August 2015
3rd August 2015
27th July 2015
20th July 2015
7th July 2015
2nd June 2015
25th May 2015
18th May 2015
4th May 2015
29 April 2015
8th April 2015
30th March 2015
25th March 2015
16th March 2015
2nd March 2015
11th February 2015
4th December 2014
27th November 2014
11th November 2014
5th November 2014
21st October 2014
18th September 2014
11th September 2014
3th September 2014 Emergency Meeting
4th September 2014
2nd September 2014
19th August 2014
12th August 2014
29th July 2014
27th July 2014 Emergency Meeting
19th July 2014 Emergency Meeting
10th June 2014
15th May 2014 Emergency Meeting
13th May 2014
29th April 2014
15th April 2014
1 April 2014
20th March 2014 Emergency Meeting
18th March 2014
3rd March 2014
18th February 2014
4th February 2014
10th December 2013
27th November 2013 Emergency Meeting
20th November 2013
18th November 2013
4th November 2013
22nd October 2013
8th October 2013
23rd September 2013
10th September 2013
3rd September 2013
13th August 2013
30th July 2013
19th July 2013
16th July 2013
9th July 2013
7th June 2013 Emergency Meeting
4th June 2013
21st May 2013
13th May 2013 Emergency Meeting
7th May 2013
23rd April 2013
9th April 2013
21st November 2012 Standing Committee
14th March 2013 Emergency Meeting
12th March 2013
5th March 2013
26th February 2013
14th February 2013
5th February 2013
18th December 2012
28th February 2012 (Standing Committee)
9th October 2012
25th September 2012
18th September 2012
6th September 2012 (Emergency Meeting)
4th September 2012
7th August 2012
24th July 2012
10th July 2012
19th June 2012
5th June 2012
1st May 2012
17th April 2012
28th March 2012
18th March 2012 EM
13th March 2012
6th March 2012
1st March 2012
28th February 2012
17th February 2012 EM
14th February 2012
7th February 2012
24th January 2012
13th December 2011
5th December 2011
29th November 2011
15th November 2011
20th September 2011
26th September 2011
13th September 2011
23rd August 2011
16th August 2011
9th August 2011
2nd August 2011
19th July 2011
21st July 2011
5th July 2011
17th May 2011
12th April 2011
19th April 2011
21st June 2011
18th July 2011
28th June 2011
13th July 2011
14th June 2011
31st May 2011
12th May 2011
6th May 2011 EM
5th May 2011
22nd March 2011
15th Feb 2011
8th March 2011
September 28th 2010
September 22nd 2010
September 14th 2010
September 7th 2010
August 24th 2010
August 17th 2010
August 10th 2010
August 3rd 2010
July 29th 2010
July 23rd 2010
July 20 2010
July 13 2010
July 7th 2010
July 5th 2010
June 29th 2010
June 8th 2010
May 28 2010
May 07 2010
April 27 2010
13th April 2010
March 23 2010
March 16 2010
March 09 2010
March 02 2010
February 16 2010
January 19th 2010
January 12th 2010
December 18 2009
November 25 2009
November 10 2009
September 15 2009
September 29 2009

26th June 2017

MINUTES OF THE EXECUTIVE STANDING COMMITTEE MEETING HELD ON MONDAY 26 JUNE 2017 AT 4.10PM HELD IN THE CLUBS AND SOCIETIES CENTRE, ALBANY STREET, DUNEDIN

PRESENT
Hugh Baird (Chair), Cody Kirby, Bryn Jenkins, William Guy (cell), James Heath (Cell), Caitlin Barlow-Groome, Lucy Northwood, and Eden Iati
IN ATTENDANCE
Debbie Downs (Chief Executive Officer), Joe Higham (Critic Executive Reporter) and Donna Jones (Minute Secretary)
CO-OPT MEMBERS ONTO THE STANDING COMMITTEE
Moved from the Chair
sc257/17THAT James Heath, Caitlin Barlow-Groome, Lucy Northwood and Eden Iati be
co-opted onto the Standing Committee for the duration of this meeting.
CARRIED U
APOLOGIES
Danielle Pope
William Guy for lateness and leaving early
Moved from the Chair
sc 258/17THAT the above apologies be accepted.
CARRIED U
SPEAKING RIGHTS
Moved from the Chair
sc 259/17THAT Debbie Downs, Joe Higham and Donna Jones be granted speaking rights for the duration of this meeting.
CARRIED U
HEALTH AND SAFETY
Debbie notified the meeting there were no accidents or incidents to report.
MINUTES OF THE PREVIOUS MEETING
Moved from the Chair
sc 260/17THAT the minutes of the standing committee meeting held on 19 June 2017 be
accepted as a true and correct record.
CARRIED U
EXECUTIVE QUICK ROUND UP
A good reflection of what each other is doing.

RETURNING OFFICERS’ REPORT
As attached. A recommendation from the Returning Officer was to allow the ability to ‘skip’ voting on individual questions – she stated this would not be a right to actively abstain. The Executive agreed for this recommendation to go to the Policy Committee for consideration.
Also, the Secretary to ask if the voting system manager Blair Hughson if the system can be modified to disallow students for not fully completing each and every vote.
Moved from the Chair
sc 261/17THAT the Returning Officers’ Report for the Referenda held on 29-31 May 2017 be received.
CARRIED U
AFFILIATIONS
Barlow-Groome/Jenkins
sc 262/17THAT the Otago Student Entrepreneurship Club be affiliated to OUSA.
CARRIED
Barlow-Groome/Jenkins
sc 263/17THAT the University Of Otago College Of Education Students’ Association be affiliated to OUSA.
CARRIED
OUSA CAPITAL BUDGET
As distributed. Debbie addressed the meeting to explain some proposed changes to the capital budget for 2017.
The Clubs and Societies building requires safety glass in some of the windows - $55,000
There needs to be an upgrade to the gender neutral toilets by removing urinals replacing with hand basins and re-doing the flooring.
Moved from the Chair
sc 264/17THAT the updated Capital Expenditure Budget for 2017 be approved.
CARRIED U
EXECUTIVE SECOND QUARTER REPORTS
Cody Kirby –
Moved from the Chair
sc 265/17THAT Cody Kirby’s second quarter report be passed and he continue to be paid his honorarium.
CARRIED U

William Guy –
William was called on the cell phone to speak to his report at 4.34pm
William agreed the following bullet points would be adhered to in the next quarter.
• Must have organised weekly meetings with the Executive in the Bull-pen office.
• Assure your attendance at the Health Science Divisional Board meetings or send a substitute if possible in your absence.
• Use numbering and correct format for your executive report.
Moved from the Chair
sc 266/17THAT William Guy’s second quarter report be passed and he continue to be paid his honorarium.
CARRIED U
William hung up at 4.46pm
Hugh Baird –
Hugh relinquished the Chair to Cody Kirby to speak to his report at 4.46pm
Moved from the Chair
sc 267/17THAT Hugh Baird’s second quarter report be passed and he continue to be paid his honorarium.
CARRIED U
Hugh assumed the Chair from Cody at 4.49pm
Lucy Northwood –
Moved from the Chair
sc 268/17THAT Lucy Northwood’s second quarter report be passed and she be paid her honorarium.
CARRIED U
Eden Iati –
Moved from the Chair
sc 269/17THAT Eden Iati’s second quarter report be passed and she be paid her honorarium.
CARRIED U
James Heath –
Moved from the Chair
sc 270/17THAT James Heath’s second quarter report be passed and he be paid his honorarium.
CARRIED U

Caitlin Barlow-Groome –
Moved from the Chair
sc 271/17THAT Caitlin Barlow-Groome’s second quarter report be passed and she be paid her honorarium.
CARRIED U
Bryn Jenkins –
Moved from the Chair
sc 272/17THAT Bryn Jenkins’ second quarter report be passed and he continue to be paid his honorarium.
CARRIED U
Bryn suggested the Executive hold a planning session to include projects and initiatives that people are working on. The purpose of this will be to improve communication, allow greater support of each other and ultimately deliver better initiatives for students. Hugh will ask William to set up a doodle poll inviting the executive to these meetings for at least 2 hours duration.
GENERAL BUSINESS
Condolences – OUSA sent flowers to the family of student Ryan Adamson who passed away recently.
Logo on Radio One card – a proposal received for OUSA to place their logo on the Onecard at a cost of $5K. The overall consensus was this should be placed on the card for free.
Moved from the Chair
sc 273/17THAT the meeting move into Committee of the Whole for reasons of commercial sensitivity at 5.14pm.
CARRIED U
Moved from the Chair
sc 274/17THAT the meeting move out of Committee of the Whole at 5.35pm.
CARRIED U
Meeting closed at 5.35pm