Executive Meeting Minutes

Meeting Archive

1st August 2017
24th July 2017
10th July 2017
26th June 2017
19th June 2017
3rd June 2017
29th May 2017
22nd May 2017
15th May 2017
12th May 2017
10th May 2017
8th May 2017
1st May 2017
24th April 2017
10th April 2017
3rd April 2017
27th March 2017
20th March 2017
13th March 2017
9 February 2017
8th November 2016
17th October 2016
7th October 2016
3rd October 2016
19th September 2016
12th September 2016
5th September 2016
22nd August 2016
8th August 2016
29th July 2016
22nd July 2016
15th July 2016
1st July 2016
13th June 2016
2nd June 2016
23rd May 2016
9th May 2016
21st April 2016
15th April 2016
11th April 2016
7th April 2016
4th April 2016
31st March 2016
29th February 2016
4th February 2016
15th December 2015
8th December 2015
30th November 2015
16th November 2015
10 November 2015
4 November 2015
2 November 2015
27 October 2015
20th October 2015
9th October 2015 - Emergency Meeting
5th October 2015
14th September 2015
7th September 2015
31st August 2015
17th August 2015
13th August 2015
10th August 2015
3rd August 2015
27th July 2015
20th July 2015
7th July 2015
2nd June 2015
25th May 2015
18th May 2015
4th May 2015
29 April 2015
8th April 2015
30th March 2015
25th March 2015
16th March 2015
2nd March 2015
11th February 2015
4th December 2014
27th November 2014
11th November 2014
5th November 2014
21st October 2014
18th September 2014
11th September 2014
3th September 2014 Emergency Meeting
4th September 2014
2nd September 2014
19th August 2014
12th August 2014
29th July 2014
27th July 2014 Emergency Meeting
19th July 2014 Emergency Meeting
10th June 2014
15th May 2014 Emergency Meeting
13th May 2014
29th April 2014
15th April 2014
1 April 2014
20th March 2014 Emergency Meeting
18th March 2014
3rd March 2014
18th February 2014
4th February 2014
10th December 2013
27th November 2013 Emergency Meeting
20th November 2013
18th November 2013
4th November 2013
22nd October 2013
8th October 2013
23rd September 2013
10th September 2013
3rd September 2013
13th August 2013
30th July 2013
19th July 2013
16th July 2013
9th July 2013
7th June 2013 Emergency Meeting
4th June 2013
21st May 2013
13th May 2013 Emergency Meeting
7th May 2013
23rd April 2013
9th April 2013
21st November 2012 Standing Committee
14th March 2013 Emergency Meeting
12th March 2013
5th March 2013
26th February 2013
14th February 2013
5th February 2013
18th December 2012
28th February 2012 (Standing Committee)
9th October 2012
25th September 2012
18th September 2012
6th September 2012 (Emergency Meeting)
4th September 2012
7th August 2012
24th July 2012
10th July 2012
19th June 2012
5th June 2012
1st May 2012
17th April 2012
28th March 2012
18th March 2012 EM
13th March 2012
6th March 2012
1st March 2012
28th February 2012
17th February 2012 EM
14th February 2012
7th February 2012
24th January 2012
13th December 2011
5th December 2011
29th November 2011
15th November 2011
20th September 2011
26th September 2011
13th September 2011
23rd August 2011
16th August 2011
9th August 2011
2nd August 2011
19th July 2011
21st July 2011
5th July 2011
17th May 2011
12th April 2011
19th April 2011
21st June 2011
18th July 2011
28th June 2011
13th July 2011
14th June 2011
31st May 2011
12th May 2011
6th May 2011 EM
5th May 2011
22nd March 2011
15th Feb 2011
8th March 2011
September 28th 2010
September 22nd 2010
September 14th 2010
September 7th 2010
August 24th 2010
August 17th 2010
August 10th 2010
August 3rd 2010
July 29th 2010
July 23rd 2010
July 20 2010
July 13 2010
July 7th 2010
July 5th 2010
June 29th 2010
June 8th 2010
May 28 2010
May 07 2010
April 27 2010
13th April 2010
March 23 2010
March 16 2010
March 09 2010
March 02 2010
February 16 2010
January 19th 2010
January 12th 2010
December 18 2009
November 25 2009
November 10 2009
September 15 2009
September 29 2009

24th July 2017

MINUTES OF THE EXECUTIVE MEETING HELD ON MONDAY 24 JULY 2017 AT 4.04 PM HELD IN THE CLUBS AND SOCIETIES CENTRE, ALBANY STREET, DUNEDIN

PRESENT
Hugh Baird (Chair), William Guy, Cody Kirby, Bryn Jenkins, Danielle Pope, Caitlin Barlow-Groome, James Heath, Max Chan, Lucy Northwood, Eli Toeke and Eden Iati,
IN ATTENDANCE
Stephen Willis (Chief Operating Officer), Karyn Thomson (Director of Student Services), Andy Ferguson (Deputy Proctor), Rachel Currie (Engagement Co-ordinator), Joe Higham (Critic Executive Reporter) and Donna Jones (Minute Secretary)
APOLOGIES
Cody Kirby leaving early
Moved from the Chair
286/17 THAT the above apology be accepted.
CARRIED U
MINUTES OF THE PREVIOUS MEETING
Moved from the Chair
287/17 THAT the minutes of the executive meeting held on 10 July 2017 be accepted as a true and correct record.
CARRIED U
SPEAKING RIGHTS
Moved from the Chair
288/17 THAT Stephen Willis, Karyn Thomson, Andy Ferguson, Rachel Currie, Joe Higham and Donna Jones be granted speaking rights for the duration of this meeting.
CARRIED U
CCTV
Moved from the Chair
289/17 THAT the meeting move into committee of the whole for reasons of commercial sensitivity at 4.06pm.
CARRIED U
Cody left at 4.49pm
Visitors left at 5.10pm
Moved from the Chair
290/17 THAT the meeting move out of committee of the whole at 5.20pm.
CARRIED U
The Executive have decided to wait for the submissions the University is collating to come back before they make their final stance.
There is a forum being held in the MCR on Thursday for students to ask questions of the University on the topic of CCTV. William offered to arrange pizzas to be delivered during the forum to entice students to stay and be engaged.
HEALTH AND SAFETY
Nothing to report in Debbie's absence
EXECUTIVE QUICK ROUND UP
There were many topics covered in the round up. A busy team!
UNIVERSITY 150TH CELEBRATION
James was excited to get students and OUSA involved in this celebration. It was suggested a timeline of OUSA, Critic and Radio One events could be posted on the concrete walls in the Link. Let's put our thoughts into this and get them to James.
COLLEGES COMMITTEE REPORTS
Heath/Guy
291/17 THAT the minutes of the Colleges Committee Meeting held on 31 May 2017 be received.
CARRIED
COMMITTEE REPORTS
Guy/Chan
292/17 THAT the Environmental Sustainability Advisory Committee meeting report dated 10 July 2017 be received.
CARRIED
Guy/Chan
293/17THAT the Honorarium Working Party meeting report dated 5 July 2017 be received.
CARRIED
Guy/Chan
294/17 THAT the Policy Committee (PolCom) meeting report dated 11 July 2017 be received.
CARRIED
Referenda - It was recommended when referendum questions are put to the Mediator more background information be submitted as there was a complaint about a question at the last referendum. The complainant thought it should not have been asked. PolCom discussed if the Executive can identify a question that could put a student at risk could they veto it? Currently the Exec can't do that. This issue will go back to PolCom for further discussion.
Jenkins/Guy
295/17 THAT the Communications Subgroup meeting report dated 9 May 2017 be received.
CARRIED
Jenkins/Guy
296/17 THAT the Summer School and Continuing Education Board meeting report dated 24 May 2017 be received.
CARRIED
Jenkins/Guy
297/17 THAT the Committee for the Advancement of Learning and Teaching (CALT) meeting report dated 25 May 2017 be received.
CARRIED
Jenkins/Guy
298/17 THAT the Course Advising Group meeting reports dated 29 May 2017, 26 June 2017 be received.
CARRIED
Jenkins/Guy
299/17 THAT the Computer Based Examinations Working Group meeting reports dated 1 June 2017, 20 July 2017 be received.
CARRIED
Jenkins/Guy
300/17 THAT the Quality Advancement Committee meeting report dated 20 June 2017 be received.
CARRIED
Jenkins/Guy
301/17 THAT the Continuing Education Fund Review Panel meeting report dated 22 June 2017 be received.
CARRIED
Jenkins/Guy
302/17 THAT the Senate meeting report dated 28 June 2017 be received.
CARRIED
Jenkins/Guy
303/17 THAT the Board of Graduate Studies and the Board of Undergraduate Studies Think Tank Working Group meeting reports dated 29 June 2017, 13 July 2017 be received.
CARRIED
Jenkins/Guy
304/17 THAT the Continuing Education Fund Review Panel meeting report dated 5 July 2017 be received.
CARRIED
Jenkins/Guy
305/17 THAT the Board of Undergraduate Studies (BUGS) meeting report dated 5 July 2017 be received.
CARRIED
Jenkins/Guy
306/17 THAT the Technology Enhanced Learning and Teaching Committee meeting report dated 18 July 2017 be received.
CARRIED
Barlow-Groome/Heath
307/17 THAT the Commerce Divisional Board meeting report dated 19 July 2017 be received.
CARRIED
COLLEGES TERMS OF REFERENCE
As attached.
Guy/Heath
308/17 THAT the OUSA Colleges Committee Terms of Reference be put for notice.
CARRIED
RE-ORIENTATION
The Executive wished to acknowledge how hard working the staff and volunteers were over Re-Orientation. Also the International Officer did an amazing job and worked tirelessly as well.
Northwood/Heath
309/17 THAT the OUSA Executive wish to thank the Events staff and volunteers for their hard work during Re-Orientation.
CARRIED
Northwood/Heath
310/17 THAT the OUSA Executive wish to thank the RU OK team for their hard work during Re-Orientation.
CARRIED

Northwood/Heath
311/17 THAT the OUSA Executive congratulate and thank Max Chan the International Officer and his team for an excellent International Food Festival.
CARRIED
STUDENT SERVICES REVIEW
Moved from the Chair
312/17 THAT the meeting move into committee of the whole for reasons of personal privacy at 5.58pm.
CARRIED U
Moved from the Chair
313/17 THAT the meeting move out of committee of the whole at 6.01pm.
CARRIED U
Hugh has a meeting with the Director of the Human Resources Division on Thursday and suggested we leave this until he has an update from them.
SLEEP OUT FOR THE HOMELESS IN THE OCTAGON
The Executive are keen to get a team to participate and staff will be invited. Please let Caitlin know if you would like to stay the night in a shelter. The Executive are to judge the best shelter.
The Secretary, President and a couple of other executive will fill hot water bottles and deliver them around 9pm.
EXECUTIVE 2018 ELECTION DATES
More discussion needed so tabled until the next meeting.

Meeting closed at 6.08pm