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13th April 2010

Meeting Highlights
Some bigwigs came [doors closed for a bit], all internal policy prior to 2000 was rescinded, Executive reports were put to the vote, donations were dealt with, an ANZAC wreath was agreed (as every year...), and an additional motion of respect for servicewo/men passed

MINUTES OF THE OUSA EXECUTIVE MEETING HELD IN THE BOARDROOM OF THE OTAGO UNIVERSITY STUDENTS’ ASSOCIATION ON TUESDAY 13 APRIL 2010 AT 5.19PM

PRESENT
James Meager (Chair), Stephanie Reader, Claire Jackson, Daniel Stride, Amith Koleth, Shonelle Eastwood, Presant Singh, Walker Macmurdo, Michael Anderson, Ariana Te Wake, Harriet Geoghegan and Imogen Roth

IN ATTENDANCE
Simon Parker (Architect), David Ojala (Property Manager), David Thomson (Director of Funding & Planning), Hon Stan Roger (Chairman of University Union Limited UUL), Julia Hollingsworth (Critic Reporter) and Donna Jones (Minute Secretary)

APOLOGIES
Katie Bryan, Malia Vete, Rosalin Mackenzie, John Philipson and Art Kojarunchitt.
Imogen Roth and Ariana Te Wake for lateness
Harriet Geoghegan for leaving early

Moved from the Chair
106/10 THAT the above apologies be accepted.
CARRIED U

MINUTES OF THE PREVIOUS MEETING
First fortnightly meeting to start at 5.15pm not 5.5pm

Moved from the Chair
107/10 THAT the minutes of the executive meeting held on 30 March 2010 be
accepted as a true and correct record with the above amendment.
CARRIED U

UNIVERSITY UNION LIMITED
Moved from the Chair
108/10 THAT Simon Parker, David Ojala, David Thomson and Stan Roger be
granted speaking rights for the duration of this meeting.
CARRIED U

Stride/Reader
109/10 THAT the meeting move into committee of the whole for reasons of
commercial sensitivity at 5.22pm
CARRIED

Michael arrived at 5.22pm
Harriet left at 5.23pm
Ariana arrived at 5.33pm

Eastwood/Macmurdo
110/10 THAT the meeting move out of Committee of the Whole at 5.53pm
CARRIED

Reader/Macmurdo
111/10 THAT the University Union Limited verbal report be received and that
Simon Parker, David Ojala, David Thomson and Stan Roger be thanked
for their work.
CARRIED

ANZAC DAY
Moved from the Chair
112/10 THAT Donna Jones be granted speaking rights for the duration of this
meeting.
CARRIED

The Secretary explained that OUSA has purchased a wreath each year for the Executive to place at the Cenotaph during the Dawn Parade on ANZAC Day to commemorate the soldiers who fought in the war.

Presant arrived at 5.35pm

Reader/Stride
113/10 THAT OUSA contribute $100 to go towards a wreath for ANZAC Day to
come from the donations line.
CARRIED

Jackson/Reader
114/10 THAT the OUSA Executive express their sincerest respects to those who have fought for our country.
CARRIED

FINANCE AND EXPENDITURE COMMITTEE TERMS OF REFERENCE
James explained the rationale of setting up this committee, to investigate OUSA’s capital structure and financial position for the future.
Two typos were corrected in the Terms of Reference draft.

Reader/Anderson
115/10 THAT the Finance and Expenditure Committee Terms of Reference be
set with the two amendments (typos)
CARRIED

APPOINTMENT OF COMMITTEE MEMBERS

Anderson/Eastwood
116/10 THAT the General Manager Stephen Alexander, President Harriet Geoghegan, Finance and Services Officer James Meager and General
Executive Representative John Philipson be appointed to the Finance and Expenditure Committee for 2010.

There is another Executive appointment to be finalised when there is more in attendance. James will email the Executive to gauge interest.

INTERNAL POLICY
As attached
James Meager had spent considerable time going through past executive minutes and motions to tidy this up. Some of the motions are no longer relevant and others are outdated.
James will compile a complete list for the files once this process is finished.

Jackson/Reader
117/10 THAT all OUSA internal policy ratified prior to March 1 2000 be rescinded.
CARRIED

Jackson/Reader
118/10 THAT any amendment, after March 1 2000, of any policy last ratified
before March 1 2000 be deemed to be the setting of that policy.
CARRIED

Jackson/Reader
119/10 THAT the Cell Phone Policy (19/03/2001), Communications Working Party Terms of Reference (07/05/2001), Environmental Policy (01/10/2001),
Membership Working Party Policy (14/04/2002), Treasurer 2003 Policy
(3/03/2003), Executive Project Procedure Guide Policy (09/03/2005),
University Financial Oversight Committee Terms of Reference
(03/08/2005), and OUSA Levies Working Party (28/11/2007) be
rescinded.
CARRIED

Stride/Reader
120/10 THAT James Meager be thanked for his hard work in researching and
compiling the internal policy.
CARRIED

Imogen arrived at 6.12pm

FRANCES HODGSON & ROBERT BURNS FELLOWSHIP SELECTION COMMITTEE

Jackson/Reader
121/10 THAT Imogen Roth be appointed to the Frances Hodgson Fellowship
Committee Selection Committee for 2010.
CARRIED

Jackson/Reader
122/10 THAT Walker Macmurdo be appointed to the Robert Burns Fellowship
Committee Selection Committee for 2010.
CARRIED

DUNEDIN COMMUNITY LAW CENTRE FUNDING REQUEST
Jackson/Reader
123/10 THAT OUSA donate $1500 to the Dunedin Community Law Centre from
the donations line in recognition of their continued support.
CARRIED

ROTARY CLUB OF DUNEDIN FUNDING REQUEST
Owing to many requests so far this year the Executive reluctantly declined this request. The Secretary will notify them.

HEARTH CHILDREN BIG DAY OUT FUNDING REQUEST
This request was also denied. The Secretary will notify them.

EXECUTIVE REPORTS

John Philipson

Singh/Reader
124/10 THAT John Philipson’s first quarter report be received as it was late.
CARRIED

John’s report deferred until he is present.

Claire Jackson

Claire left at 6.22pm
Claire returned at 6.23pm

Singh/Stride
125/10 THAT Claire Jackson’s first quarter report be accepted and she continue to be paid her honorarium.
CARRIED

Amith Koleth

Claire left at 6.35pm
Ariana left at 6.41pm
Ariana back at 6.42pm
Imogen left at 6.43pm
Imogen returned at 6.45pm
Amith left at 6.46pm
Amith returned at 6.55pm

Singh/Te Wake
126/10 THAT Amith Koleth’s first quarter report be accepted and he be paid his
honorarium.
CARRIED

Ariana Te Wake

Reader/Macmurdo
127/10 THAT Ariana Te Wake’s first quarter report be accepted and she be
paid her honorarium.
CARRIED

Imogen Roth

Reader/Stride
128/10 THAT Imogen Roth’s first quarter report be accepted and she be paid
her honorarium.
CARRIED

GENERAL BUSINESS

Student General Meeting

Reader/Singh
129/10 THAT the Secretary be directed to call a Student General Meeting to be held on Thursday13 May 2010 at 12 noon in the Main Common Room or outside if weather permits.
CARRIED

Maori & Pacific Island Advisory Board
Reader/Stride
130/10 THAT Ariana Te Wake be appointed to the Maori and Pacific Island Advisory Board for 2010.
CARRIED

President verbal report
Harriet had jotted down some of the tasks she had undertaken this week. She is away to the University Games in Invercargill this week.

Smoking Ban
It was passed at the University Council meeting today that smoking was banned within 6m of a University Building.

Healthy Life Styles Week
The Events team has been busy running a successful week thus far but would appreciate more Executive input. The swimming sports are on tonight at the Moana Pool. Claire is heading up there if anyone wants a ride later.

Back Benches Debate
Wallace Chapman from the TV series will be hosting a political debate with Michael Woodhouse and Claire Curran at the Robbie Burns Hotel on Wednesday evening at 8.30pm. This is a live telecast.

Pub Safety Review
Please let Claire know if you can help with reviewing some of the bars around the student area.

Gazebo Postgraduate Lounge
Amith would like the Executive to come along this Friday at 4pm.

Meeting closed at 7.12pm
Signed: _________________________________ Date: _____________