Executive Meeting Minutes

Meeting Archive

12th September 2017
29th August 2017
22nd August 2017
23rd August 2017
8th August 2017
1st August 2017
24th July 2017
10th July 2017
26th June 2017
19th June 2017
3rd June 2017
29th May 2017
22nd May 2017
15th May 2017
12th May 2017
10th May 2017
8th May 2017
1st May 2017
24th April 2017
10th April 2017
3rd April 2017
27th March 2017
20th March 2017
13th March 2017
9 February 2017
8th November 2016
17th October 2016
7th October 2016
3rd October 2016
19th September 2016
12th September 2016
5th September 2016
22nd August 2016
8th August 2016
29th July 2016
22nd July 2016
15th July 2016
1st July 2016
13th June 2016
2nd June 2016
23rd May 2016
9th May 2016
21st April 2016
15th April 2016
11th April 2016
7th April 2016
4th April 2016
31st March 2016
29th February 2016
4th February 2016
15th December 2015
8th December 2015
30th November 2015
16th November 2015
10 November 2015
4 November 2015
2 November 2015
27 October 2015
20th October 2015
9th October 2015 - Emergency Meeting
5th October 2015
14th September 2015
7th September 2015
31st August 2015
17th August 2015
13th August 2015
10th August 2015
3rd August 2015
27th July 2015
20th July 2015
7th July 2015
2nd June 2015
25th May 2015
18th May 2015
4th May 2015
29 April 2015
8th April 2015
30th March 2015
25th March 2015
16th March 2015
2nd March 2015
11th February 2015
4th December 2014
27th November 2014
11th November 2014
5th November 2014
21st October 2014
18th September 2014
11th September 2014
3th September 2014 Emergency Meeting
4th September 2014
2nd September 2014
19th August 2014
12th August 2014
29th July 2014
27th July 2014 Emergency Meeting
19th July 2014 Emergency Meeting
10th June 2014
15th May 2014 Emergency Meeting
13th May 2014
29th April 2014
15th April 2014
1 April 2014
20th March 2014 Emergency Meeting
18th March 2014
3rd March 2014
18th February 2014
4th February 2014
10th December 2013
27th November 2013 Emergency Meeting
20th November 2013
18th November 2013
4th November 2013
22nd October 2013
8th October 2013
23rd September 2013
10th September 2013
3rd September 2013
13th August 2013
30th July 2013
19th July 2013
16th July 2013
9th July 2013
7th June 2013 Emergency Meeting
4th June 2013
21st May 2013
13th May 2013 Emergency Meeting
7th May 2013
23rd April 2013
9th April 2013
21st November 2012 Standing Committee
14th March 2013 Emergency Meeting
12th March 2013
5th March 2013
26th February 2013
14th February 2013
5th February 2013
18th December 2012
28th February 2012 (Standing Committee)
9th October 2012
25th September 2012
18th September 2012
6th September 2012 (Emergency Meeting)
4th September 2012
7th August 2012
24th July 2012
10th July 2012
19th June 2012
5th June 2012
1st May 2012
17th April 2012
28th March 2012
18th March 2012 EM
13th March 2012
6th March 2012
1st March 2012
28th February 2012
17th February 2012 EM
14th February 2012
7th February 2012
24th January 2012
13th December 2011
5th December 2011
29th November 2011
15th November 2011
20th September 2011
26th September 2011
13th September 2011
23rd August 2011
16th August 2011
9th August 2011
2nd August 2011
19th July 2011
21st July 2011
5th July 2011
17th May 2011
12th April 2011
19th April 2011
21st June 2011
18th July 2011
28th June 2011
13th July 2011
14th June 2011
31st May 2011
12th May 2011
6th May 2011 EM
5th May 2011
22nd March 2011
15th Feb 2011
8th March 2011
September 28th 2010
September 22nd 2010
September 14th 2010
September 7th 2010
August 24th 2010
August 17th 2010
August 10th 2010
August 3rd 2010
July 29th 2010
July 23rd 2010
July 20 2010
July 13 2010
July 7th 2010
July 5th 2010
June 29th 2010
June 8th 2010
May 28 2010
May 07 2010
April 27 2010
13th April 2010
March 23 2010
March 16 2010
March 09 2010
March 02 2010
February 16 2010
January 19th 2010
January 12th 2010
December 18 2009
November 25 2009
November 10 2009
September 15 2009
September 29 2009

22nd August 2017

MINUTES OF THE EXECUTIVE MEETING HELD ON TUESDAY 22 AUGUST 2017 AT 4.34PM HELD IN THE CLUBS AND SOCIETIES CENTRE, ALBANY STREET, DUNEDIN

PRESENT

Hugh Baird (Chair), William Guy, James Heath, Bryn Jenkins, Cody Kirby, Max Chan, Caitlin Barlow-Groome, James Heath, Eden Iati and Danielle Pope
IN ATTENDANCE
Debbie Downs (Chief Executive Officer), Joe Higham (Critic Deputy Editor), Romain Mirosa (Quality Advancement Unit), Bernard Morrison (Quality Advancement Unit), Allen Goodchild (Quality Advancement Unit), Francis Bradley (Political Student) and Donna Jones (Minute Secretary)
APOLOGIES
Lucy Northwood and Eli Toeke
Moved from the Chair
364/17 THAT the above apologies be accepted.
CARRIED U
MINUTES OF THE PREVIOUS MEETING
Moved from the Chair
365/17 THAT the minutes of the executive meeting held on 15 August 2017 be accepted as a true and correct record.
CARRIED U
MATTERS ARISING FROM THE MINUTES
Bryn requested that a discussion take place regarding the policies around the General Election in relation to OUSA. This item has been tabled for the next meeting.

SPEAKING RIGHTS
Moved from the Chair
366/17 THAT Debbie Downs Joe Higham, Romain Mirosa, Bernard Morrison, Allen Goodchild, Francis Bradley and Donna Jones be granted speaking rights for the duration of this meeting.

CARRIED U
ORDER OF BUSINESS CHANGE
Moved from the Chair
367/17 THAT the order of business be altered as guests from the Quality Advancement Unit staff wish to leave the meeting early.
CARRIED U
UNIVERSITY QUALITY ADVANCEMENT
Romain was invited to address the meeting, he explained their unit undertakes student evaluations, coordinates academic audits, university reviews, surveys and teaching evaluation surveys.
He said student evaluations were moved to online last year with 40% uptake. Previously paper versions were 70%.
His department would like to identify strategies to improve student engagement. Could OUSA assist with communication to get more participation?
Could the Class Representatives system be utilised to increase participation in surveys?
A member of the executive suggested cutting down the sequence on the survey forms as too time consuming when students filling them out. Also, there was a request if students received feedback on the responses of the surveys.
The Quality Advancement staff were thanked for their attendance.
MORE POLITICAL INVOLVEMENT
Francis Bradley addressed the meeting to ask the executive if they were going to act on the results of the Referenda held earlier in the year. He voiced OUSA was a political organisation and should be more active and visual on political issues.
He was told OUSA isn’t aligned to any particular political party. We are an organisation that lobbies for advocacy. OUSA has a dedicated political policy on issues such as student housing, living costs, student allowances, student loans, fees and mental health. We promote policy Hugh said.
The Executive are to consider some of the points discussed and agreed to improve on engagement with students.
Francis was thanked for coming and he left the meeting.
HEALTH AND SAFETY
Debbie said there were no incidents to report.
BLUES AND GOLDS COMMITTEE APPOINTMENTS
Barlow-Groome/Guy
368/17 THAT Hugh Baird, Caitlin Barlow-Groome, Alesha East and Sophie Morris be appointed to the Golds Committee for 2017.
CARRIED
Barlow-Groome/Guy
369/17 THAT Caitlin Barlow-Groome and Hugh Baird be appointed to the Blues Committee for 2017.
CARRIED

FUNDING REQUEST FROM THE KIDS FOUNDATION
This was declined.
OUSA EXEC/TRM GET TOGETHER
Hugh has offered to be chief cook of Mexican food for this event. Venue and date to be confirmed
ELECTIONS POLICY AMENDMENT
At the previous executive meeting it wasn’t explicit the elections policy was being amended also explaining this must be a unanimous result without a notice period.
As attached.
Guy/Iati
370/17 THAT motion 361/17 be amended to read:
THAT the elections policy be amended removing section 8.1.2 – Any campaign materials (including, but not limited to any electronic content/post, and any physical campaign materials) received from, featuring, or endorsed by a person holding a position as an OUSA executive must clearly display a disclaimer that their support for the candidate is in no way an endorsement by OUSA.
CARRIED unamiously
IMPACT
Moved from the Chair
371/17 THAT the meeting move into committee of the whole for reasons of commercial sensitivity at 5.32pm
CARRIED U
Moved from the Chair
372/17 THAT the meeting move out of committee of the whole at 5.35pm
CARRIED U
Hugh to talk to Impact of the discussion.
OUSA STUDENT SURVEY
As attached. Debbie asked for feedback and informed the meeting of suggested changes already submitted.
It was agreed the version was too long which incurred more costs so it has been cut down, took out free text too.
The final draft should be ready by end of September early October.
GENERAL BUSINESS
Opportunities party – Abe Gray a candidate has asked to be part of the political forums.
Drop in sessions – There is going to be a session on Friday 11.30-1pm in the Hunter Centre and the Link. More attendance hoped for.
Planning session follow up – William will email the Executive to remind them when this is.

Meeting closed at 5.45pm