Executive Meeting Minutes

Meeting Archive

31st October 2017
24th October 2017
5th October 2016 - SGM + AGM
3rd October 2017
19th September 2017
12th September 2017
29th August 2017
22nd August 2017
23rd August 2017
8th August 2017
1st August 2017
24th July 2017
10th July 2017
26th June 2017
19th June 2017
3rd June 2017
29th May 2017
22nd May 2017
15th May 2017
12th May 2017
10th May 2017
8th May 2017
1st May 2017
24th April 2017
10th April 2017
3rd April 2017
27th March 2017
20th March 2017
13th March 2017
9 February 2017
8th November 2016
17th October 2016
7th October 2016
3rd October 2016
19th September 2016
12th September 2016
5th September 2016
22nd August 2016
8th August 2016
29th July 2016
22nd July 2016
15th July 2016
1st July 2016
13th June 2016
2nd June 2016
23rd May 2016
9th May 2016
21st April 2016
15th April 2016
11th April 2016
7th April 2016
4th April 2016
31st March 2016
29th February 2016
4th February 2016
15th December 2015
8th December 2015
30th November 2015
16th November 2015
10 November 2015
4 November 2015
2 November 2015
27 October 2015
20th October 2015
9th October 2015 - Emergency Meeting
5th October 2015
14th September 2015
7th September 2015
31st August 2015
17th August 2015
13th August 2015
10th August 2015
3rd August 2015
27th July 2015
20th July 2015
7th July 2015
2nd June 2015
25th May 2015
18th May 2015
4th May 2015
29 April 2015
8th April 2015
30th March 2015
25th March 2015
16th March 2015
2nd March 2015
11th February 2015
4th December 2014
27th November 2014
11th November 2014
5th November 2014
21st October 2014
18th September 2014
11th September 2014
3th September 2014 Emergency Meeting
4th September 2014
2nd September 2014
19th August 2014
12th August 2014
29th July 2014
27th July 2014 Emergency Meeting
19th July 2014 Emergency Meeting
10th June 2014
15th May 2014 Emergency Meeting
13th May 2014
29th April 2014
15th April 2014
1 April 2014
20th March 2014 Emergency Meeting
18th March 2014
3rd March 2014
18th February 2014
4th February 2014
10th December 2013
27th November 2013 Emergency Meeting
20th November 2013
18th November 2013
4th November 2013
22nd October 2013
8th October 2013
23rd September 2013
10th September 2013
3rd September 2013
13th August 2013
30th July 2013
19th July 2013
16th July 2013
9th July 2013
7th June 2013 Emergency Meeting
4th June 2013
21st May 2013
13th May 2013 Emergency Meeting
7th May 2013
23rd April 2013
9th April 2013
21st November 2012 Standing Committee
14th March 2013 Emergency Meeting
12th March 2013
5th March 2013
26th February 2013
14th February 2013
5th February 2013
18th December 2012
28th February 2012 (Standing Committee)
9th October 2012
25th September 2012
18th September 2012
6th September 2012 (Emergency Meeting)
4th September 2012
7th August 2012
24th July 2012
10th July 2012
19th June 2012
5th June 2012
1st May 2012
17th April 2012
28th March 2012
18th March 2012 EM
13th March 2012
6th March 2012
1st March 2012
28th February 2012
17th February 2012 EM
14th February 2012
7th February 2012
24th January 2012
13th December 2011
5th December 2011
29th November 2011
15th November 2011
20th September 2011
26th September 2011
13th September 2011
23rd August 2011
16th August 2011
9th August 2011
2nd August 2011
19th July 2011
21st July 2011
5th July 2011
17th May 2011
12th April 2011
19th April 2011
21st June 2011
18th July 2011
28th June 2011
13th July 2011
14th June 2011
31st May 2011
12th May 2011
6th May 2011 EM
5th May 2011
22nd March 2011
15th Feb 2011
8th March 2011
September 28th 2010
September 22nd 2010
September 14th 2010
September 7th 2010
August 24th 2010
August 17th 2010
August 10th 2010
August 3rd 2010
July 29th 2010
July 23rd 2010
July 20 2010
July 13 2010
July 7th 2010
July 5th 2010
June 29th 2010
June 8th 2010
May 28 2010
May 07 2010
April 27 2010
13th April 2010
March 23 2010
March 16 2010
March 09 2010
March 02 2010
February 16 2010
January 19th 2010
January 12th 2010
December 18 2009
November 25 2009
November 10 2009
September 15 2009
September 29 2009

29th August 2017

MINUTES OF THE EXECUTIVE MEETING HELD ON TUESDAY 29 AUGUST 2017 AT 4.35 PM HELD IN THE CLUBS AND SOCIETIES CENTRE, ALBANY STREET, DUNEDIN

PRESENT
Hugh Baird (Chair), William Guy, Bryn Jenkins, Danielle Pope, Lucy Northwood, Eden Iati and Caitlin Barlow-Groome
IN ATTENDANCE
Finn Shewell (Executive 2018 Candidate), Kirio Birks (Executive 2018 Candidate), Joe Higham (Critic Deputy Editor), Debbie Downs (Chief Executive Officer) and Donna Jones (Minute Secretary)
APOLOGIES
Cody Kirby, James Heath, Eli Toeke, and Max Chan
Moved from the Chair
373/17 THAT the above apologies be accepted.
CARRIED U
SPEAKING RIGHTS
Moved from the Chair
374/17 THAT Finn Shewell, Kirio Birks, Joe Higham, Debbie Downs and Donna Jones
be granted speaking rights for the duration of this meeting.
CARRIED U
HEALTH AND SAFETY
• SSC had a heater exploded, no damage
• Clubs and Socs – a student had a sprain
• Events – a person attending a gig went to A&E. The Events Manager will contact Worksafe to check if it is a notifiable incident or not - owing to it being a patron and not a staff member or volunteer.
• Clubs and Socs male showers – while inspecting the shower for repair work there was a necessity to check the old ceiling etc for asbestos. The entire area has been isolated until this is complete. Debbie will keep the Exec informed.
EXECUTIVE QUICK ROUND UP
MINUTES OF THE PREVIOUS MEETING
Frances should be spelt Francis
Moved from the Chair
375/17 THAT the minutes of the executive meeting held on 22 August 2017 be accepted as a true and correct record with the above amendment.
CARRIED U


AMENDMENT TO CHIEF EXECUTIVE OFFICERS’ EMPLOYMENT AGREEMENT & REMUNERATION
Moved from the Chair
376/17 THAT the Chief Executive Officers’ Employment Agreement be amended as agreed by the Executive.
CARRIED U
Moved from the Chair
377/17 THAT the Strategic pay remuneration report for the Chief Executive Officer be accepted.
Against: Guy
CARRIED
BUDGET 2018
Moved from the Chair
378/17 THAT the meeting move into Committee of the Whole for reasons of commercial sensitivity at 4.51pm
CARRIED U
Moved from the Chair
379/17 THAT the meeting move out of Committee of the Whole at 4.55pm
CARRIED U
Moved from the Chair
380/17 THAT the proposed 2018 OUSA Budget be presented to the Student Body in its entirety.
CARRIED U
REFERENDUM DATES FOR SECOND SEMESTER
Moved from the Chair
381/17 THAT the Secretary be directed to call a Referendum from 9am on 9 October 2017 and close at 4pm on 11 October 2017 to be binding if 2/3rd majority vote is reached.
CARRIED U
Moved from the Chair
382/17 THAT a forum to discuss the questions will be held on 4 October 2017 at 12 O’clock in the Clubs and Societies centre.
CARRIED U
There will be a notice put out tomorrow to invite questions from the student body to adminvp@ousa.org.nz closing at 4pm on 6 September 2017 to possibly be included in the Referendum.
Are the Executive going to submit their own questions?
POLICY DISCUSSION
Are the Executive going to publicise their stance on issues and policies that could affect students to the politicians in the up and coming national elections?
After a discussion on what had been done so far and what we could do it was decided to compile a wishlist and OUSA would send it to the Ministers. Also, it would be good if the Executive could make a video to advertise our stance on political issues for the national elections.
A Wish list below for Hugh to write up a Media Release:
• Student Housing
• Universal Student Allowances
• Living costs
• Postgraduate student 7EFTS
• 7EFTS cap
• Mental Health – student focus
• First in the Family Scholarships
• Dunedin Public Hospital Build – Central City preferred
Hugh may ask students for their ideas for the wish list via face book.
Lucy left at 5.24pm
AFFILIATION
Barlow-Groome/Jenkins
383/17 THAT the Otago Computer Science Society be affiliated to OUSA
CARRIED
BLUES AND GOLDS MEETING MINUTES AND AWARDS
Moved from the Chair
384/17 THAT the meeting move into committee of the whole for reasons of personal privacy at 5.29pm
CARRIED U
Moved from the Chair
385/17 THAT the meeting move out of committee of the whole at 5.31pm
CARRIED U
Barlow-Groome/Pope
386/17 THAT the minutes from the Blues and Golds meeting held on 24 August 2017 be received.
CARRIED
Barlow-Groome/Pope
387/17 THAT thE recommendations from the Blues and Golds meeting held on 24 August 2017 be accepted.
CARRIED
Recipient names to be confidential until the Blues and Golds Awards evening.
GENERAL BUSINESS
University Book Shop Directorship – Stuart Heal will be stepping down when his term finishes next year. Debbie reminded the Executive they make the appointment to this board.
It was agreed Debbie would check the Institute of Directors website. If the Executive have any recommendations please let Debbie know.
William left at 5.33pm
William returned at 5.34pm
Clubs and Societies kitchen – last year $35,000 was budgeted for improvements to the kitchen. The quote has come in at $35,900. Debbie has the plans and will move forward with this.
BeerFest tickets – 6,200 ticket allocation is almost sold out let Debbie know if you want tickets. The feedback on the entertainment line-up is very good.
OUSA Website- The content is being migrated over now. Should be ready for viewing soon.
OUSA Elections – staff have been informed not to endorse candidates running for exec.
Exec drop in session – William said there will be a session on Friday next
Katchafire RU OK – this Saturday. Could executive please help with RU OK? Will, Lucy, Caitlin and Eden have offered.
Planning Session – William will email the executive for another session to be set up.

Meeting closed at 5.40pm