Executive Meeting Minutes

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12th September 2017

MINUTES OF THE EMERGENCY EXECUTIVE MEETING HELD ON TUESDAY 12 SEPTEMBER 2017 AT 12.03PM IN THE BULL-PEN OFFICE, OUSA CUMBERLAND STREET, DUNEDIN.

PRESENT
William Guy (Chair), Bryn Jenkins, Max Chan, Eden Iati, Eli Toeke, James Heath, Lucy Northwood and Caitlin Barlow-Groome
IN ATTENDANCE
Debbie Downs (Chief Executive Officer), Joe Higham (Critic Executive Editor) and Esther Maihi (Minute Secretary)
APOLOGIES
Bryn Jenkins, Max Chan, Hugh Baird, Cody Kirby and Danielle Pope.
Moved from the Chair
388/17 THAT the above apologies be accepted.
CARRIED U
SPEAKING RIGHTS
Moved from the Chair
389/17 THAT Debbie Downs, Joe Higham and Esther Maihi be granted speaking rights for the duration of this meeting
CARRIED U
MINUTES OF THE PREVIOUS MEETING
The minutes will be presented at the next Executive meeting
HEALTH AND SAFETY
No incidents to report this meeting.
SETTING THE WORDING OF NEXT REFERENDA QUESTIONS
Moved from the Chair
390/17 THAT the following questions be put to the student body in the Referendum being held 9-11 October 2017
1. Should the 2018 OUSA budget be accepted in its entirety?
2. Should OUSA executive members be required to hold an open forum quarterly on campus for students to air issues they have and for transparency into what OUSA executive do for us?
3. Should OUSA pay the President the equivalent of 40 hours minimum wage, the education, welfare, finance and vice-president the equivalent of 20 hours minimum wage, and all the portfolio officers the equivalent of 10 hours minimum wage?
4. Should OUSA utilise a portion of its reserves to invest in alternative income opportunities as a means of diversifying income and increasing independence?
5. Should OUSA sell the OUSA Aquatic Centre?
6. Should OUSA sell the OUSA Squash Courts?
7. Should OUSA make the following amendments to the Constitution?

Article 37.6 be amended to read: '37.6 Every member enrolled will be entitled to exercise a vote for each Executive position by ranking any number of nominated persons, including no confidence, in order of preference, except as otherwise provided in these Rules and as follows: a. Only non-New Zealand citizen members may vote for the International Students’ Portfolio. b. Only Post Graduate members may vote for the Post Graduate Portfolio.'

Article 39.1 of the Constitution be amended to read: '39.1 All Executive Officers will be elected by general ballot using the alternative vote (AV) system
8. Should OUSA work to have a couple of microwaves placed in the Robertson Library?
9. Should OUSA oppose any University support staff redundancies in the University's Support Services Review?
10. Should OUSA oppose any University staff redundancies as a result of the proposed restructure within the School of Physical Education?
11. Should OUSA become a living wage employer?
12. Should OUSA amend its Constitution to achieve a gender-balanced executive?
13. Should OUSA amend its Constitution to limit the term of any Executive Officer to two terms?
CARRIED U
After discussion the Executive decided that an explanatory note will be added to all questions expanding on question 5 due to ownership issues. They will also seek further clarification for question 13, to see whether this refers to time spent serving in the same role on the Executive or to holding multiple roles across terms longer than two years. This will be put in the explanatory notes.
OPENING SUBMISSIONS ON THE REFERENDA WORDING
Moved from the Chair
391/17 THAT OUSA open submissions of wording and close 22 September 2017
CARRIED U
SETTING THE ANNUAL GENERAL MEETING DATE
Moved from the Chair
392/17 THAT the Secretary be directed to call an Annual General Meeting (AGM) in the Main Common Room October 13th 2017 at 1pm
CARRIED U
GRANTS PANEL MEETING MINUTES
Caitlin pointed out that the Grants Panel have previously awarded the Men’s Basketball team $150.00 pp to attend the UTSNZ Basketball event in Christchurch. This grants round the panel awarded the individuals attending the 2nd UTSNZ basketball event in Christchurch was only $100.00pp. The grants have been amended to $150.00pp to be consistent with previous grants and policy.
Also previous grants rounds the panel awarded Dylan Booth $500.00 to attend the World underwater Hockey champs in Hobart. Later they awarded Phoenix Henera $350.00 for the same event. They have amended her contract to $500.00 to ensure consistency. Caitlin requested the minutes therefore be amended to reflect this decision that was made at the grants meeting held on 7 September.

Barlow-Groome/Northwood
393/17 THAT the minutes of the Grants Panel meeting held on 7 September 2017 be received with the above amendments agreed at the grants panel meeting.
CARRIED
GENERAL BUSINESS
OUSA elections -
157 students voted on the first day of the OUSA 2017 Executive Elections. There was an unfortunate miscommunication between Te Roopu Maori and OUSA regarding website issues, which resulted in these students having to be manually contacted and asked to re-vote as to include their votes for Te Roopu Maori as well. Esther has pledged to get all the emails of these students to make it easier for Te Roopu to contact them.
Polyfest event -
Eden invited all the Executive to the Polyfest event at Castle1 lecture theatre on 13 September.
Te Wiki o Te Reo Maori -
Eli invited everyone to take part in an event for Te Wiki o Te Reo Maori – Maori Language Week - Pronounce the Place Name Correctly to Get a Free Sausage Sizzle on Union Lawn 12.30-2pm Tuesday (cancelled due to weather), Wednesday and Thursday.
It is also Te Wiki o Te Ture (Māori Legal Week). Te Roopū Whai Putake (Māori Law Students' Association) have the following events:

Thursday 14th September: Annual Maori Moot Competition
5:30pm, Te Tumu, Kai provided

Friday-Saturday 15-16th September: Annual SOULS/TRWP Noho Marae
5:00pm, Araiteuru Marae

Meeting closed at 12.21pm