Executive Meeting Minutes

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21st November 2012 Standing Committee
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June 8th 2010

Meeting Highlights:
Youthline is happy to be our Capping Charity; lots of grants were given (the largest $3,000 toward Enema; the VSM Select Committee is in town; and Travis (new Postgrad Rep) is organising stuff.


MINUTES OF THE OUSA STANDING COMMITTEE OF THE EXECUTIVE MEETING HELD IN THE BOARDROOM OF THE OTAGO UNIVERSITY STUDENTS’ ASSOCIATION ON TUESDAY 8 JUNE 2010 AT 5.18PM


PRESENT
Harriet Geoghegan (Chair), James Meager, and Stephanie Reader

IN ATTENDANCE
Donna Jones (Minute Secretary)

APOLOGIES
Claire Jackson

Moved from the Chair
sc65/10 THAT the above apology be accepted.
CARRIED U

CO-OPTION OF ADDITIONAL MEMBERS
Moved from the Chair
sc66/10 THAT Shonelle Eastwood, Walker MacMurdo, Art Kojarunchitt, Dan Stride, Ros Mackenzie and Travis Monk be co-opted onto the Standing Committee henceforth for the duration of this meeting
CARRIED U

MINUTES OF THE PREVIOUS MEETING STANDING COMMITTEE MEETING

Moved from the Chair
sc67/10 THAT the minutes of the Standing Committee Meeting held on 9 February 2010 be accepted as a true and correct record.
CARRIED U

MINUTES OF THE PREVIOUS EXECUTIVE MEETING
The Executive Meeting of 1 June 2010 Minutes were attached for noting as they will be presented to the next full meeting of the Executive.

MATTERS ARISING
Youth line
Youth line is happy to accept the Capping Charity for 2010. They will supply some advertising material we can use.

Formal apology letter to Rape Crisis
Shonelle has offered to write to Rape Crisis.

Steph left at 5.22pm
Steph returned at 5.23pm



APPOINTMENT TO THE UNIVERSITY HEALTH AND SAFETY COMMITTEE

Mackenzie/Eastwood
sc68/10 THAT Natasha Mason be appointed as the OUSA Representative on the University’s Health and Safety Committee in place of a student representative.
CARRIED

GRANTS COMMITTEE MINUTES AND RECOMMENDATIONS

Stride/MacMurdo
sc69/10 THAT the minutes of the Grants Committee meeting held on 3 June 2010 be received.
CARRIED

Dan explained there were a lot of applications; the recommendations went over budget for this quarter as there were so many.

Stride/MacMurdo
sc70/10 THAT the Capoeira club be granted $400 towards instructor airfares.
CARRIED

Stride/MacMurdo
sc71/10 THAT CathSoc be granted $150 for transport costs.
CARRIED

Stride/MacMurdo
sc72/10 THAT the Chinese Methodist Youth Fellowship be granted $100 towards the cost of their camp.
CARRIED

Stride/MacMurdo
sc 73/10 THAT the Kayak Racing Club be granted $1000 towards club equipment.
CARRIED

Stride/MacMurdo
sc 74/10 THAT the Medical Students Associated be granted $3000 towards the publishing of Enema magazine.
CARRIED

Stride/MacMurdo
sc 75/10 THAT Student Life be granted $500 towards the costs associated with the ‘Ignite your Journey’ camp.
CARRIED

Stride/MacMurdo
sc 76/10 THAT UniQ be granted $320 for van hire and registration fees to attend the UniQ conference in Christchurch.
CARRIED

Stride/MacMurdo
sc 77/10 THAT Associated Football Club be granted $500 towards the cost of first aid kits.
CARRIED

Stride/MacMurdo
sc 78/10 That the AFL clubs grant be deferred to Round 4.
CARRIED

Stride/MacMurdo
sc 79/10 THAT the Choral Singers each be granted $300.
CARRIED

Stride/MacMurdo
sc 80/10 THAT the University of Otago Rowing team members each be granted $300.
CARRIED

Stride/MacMurdo
sc 81/10 THAT Calum Anderson be granted $300 for transport costs associated with attending a conference in Helsinki.
CARRIED

Stride/MacMurdo
sc 82/10 THAT Logan Elliot be granted $300 towards travel costs associated with attending the Teatro Del Fuoco event.
CARRIED

Stride/MacMurdo
sc 83/10 THAT Shene Holtzhausen be granted $150 to attend the Sydney Biennale and PechaKucha.
CARRIED

Stride/MacMurdo
sc 84/10 THAT Ben Hawkey be granted $300 for travel expenses.
CARRIED


Stride/MacMurdo
sc 85/10 THAT Hannah Newbould be granted $300 for travel expenses.
CARRIED

Stride/MacMurdo
sc 86/10 THAT Bersatu games participants, the Debating team and Pranil Bhikra be granted $150 each primarily travel or registration costs.
CARRIED


PLANET MEDIA DUNEDIN LIMITED FINANCIAL STATEMENTS AND COMMON SEALING

It was explained that this was an annual formality.

The financial statements are attached. And the meeting was asked if there were any questions.

It was explained once again that these companies don’t have a separate audit as OUSA Auditors include them in the OUSA full audit process.

Stride/Reader
sc 87/10 THAT the Common Seal be affixed to the minute book entry for Critical publications limited dated this 8th June 2010.
CARRIED

Stride/Reader
sc 88/10 THAT Planet Media Dunedin Limited hold no Annual General Meeting (AGM) for 2010.
CARRIED

Stride/Reader
sc 89/10 THAT Planet Media Dunedin Limited appoint no Auditors for the 2010 financial year.
CARRIED

Stride/Reader
sc 90/10 THAT the Common Seal be affixed to the minute book entry for Planet Media Dunedin Limited dated this 8th June 2010.
CARRIED

GOVERNANCE STRUCTURE REVIEW
The review committee is still collating the feedback they received. A suggestion was made that if a referendum was to be held this year it would be best in the second week of the next semester.

GENERAL BUSINESS

Funding application:
$695.00 was received from the application to the DCC for funding for International Week. A big thank you to Matt Tucker for compiling the application forms and researching the information.

Sir David Skegg’s resignation :
David Skegg announced he will be resigning in July next year. He wished to notify the University in plenty of time to give for the selection of a new Vice Chancellor. Harriet has been invited to sit on the selection committee.

International Tuition Fees:
It was discussed at the Council Meeting that International Fees would increase next year owing to the rise of GST.

Limitation of Enrolment:
This was discussed again at Council and now will go to the next Senate Meeting.

Voluntary Student Membership Selection Committee:
Harriet has asked if OUSA staff and Executive could be in the office early on Wednesday morning as Allan Peachey the National Party MP was visiting the Association prior to their meeting. Maryon Street the Labour Party spokesperson for Tertiary Education would come and see us on Wednesday afternoon and Nikki Kaye, Auckland Central National MP, will visit the office on Friday morning.

The VSM Selection committee submitters from OUSA have been allocated times to talk to the Select Committee in the Heritage Room at the Scenic Circle Hotel from 9.30 am Wednesday.

Next Standing Committee Meeting
Next Tuesday at 5.15pm

Post Graduate Lounge:
Travis said thank you to those who helped last week. He would like to organise a games event to follow the drinks and nibbles. Could OUSA donate prizes please? Suggestion he talks to Fiona Bowker about Fair Trade prizes and green OUSA bags. He already has letters going out to businesses for prizes.

Travis said there are two Post-graduate vacancies. He will email interested parties.


Meeting closed at 5.45pm



Signed: _________________________________ Date: _____________