Executive Meeting Minutes

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July 7th 2010

Highlights:
The proposed changes to Executive structure and Student General Meetings got another going over as people called this meeting to clear up a few lingering issues.

MINUTES OF THE OUSA EMERGENCY STANDING COMMITTEE OF THE EXECUTIVE MEETING HELD IN THE BOARDROOM OF THE OTAGO UNIVERSITY STUDENTS’ ASSOCIATION ON WEDNESDAY 7 JULY 2010 AT 5.01PM


PRESENT
James Meager (Chair), Harriet Geoghegan, Claire Jackson, Stephanie Reader, Ros Mackenzie, Ariana Te Wake, Dan Stride, Michael Anderson, Travis Monk, Shonelle Eastwood and Art Kojarunchitt

IN ATTENDANCE
Stephen Alexander (General Manager) and Donna Jones (Minute Secretary)

CO-OPTION OF NEW MEMBERS ONTO THE STANDING COMMITTEE
Moved from the Chair
sc 132/10 THAT Ros Mackenzie, Ariana Te Wake, Dan Stride, Michael Anderson, Travis Monk and Shonelle Eastwood be co-opted onto the Standing Committee for the duration of this meeting.
CARRIED U

MINUTES OF THE PREVIOUS MEETING
Previous meeting minutes will be presented at the next Standing Committee Meeting owing to the urgency of this meeting.

SPEAKING RIGHTS
Jackson/Te Wake
sc 133/10 THAT Donna Jones and Stephen Alexander be granted speaking rights for the duration of this meeting.
CARRIED

CLARIFICATION OF CONSTITUTIONAL CHANGES
James Meager addressed the meeting explaining that the Secretary was asked to call a meeting as some of the Executive had expressed concern that part of the proposed constitutional changes appeared inconsistent with the referendum question and wanted to ensure the entire executive had fully discussed this.

Some also wanted to ensure that the first report passed by the executive at a previous meeting was in line with the proposed constitutional changes.

It was suggested that the present process could be altered and perhaps the referendum be changed to one that was non-binding.

Harriet addressed the meeting explaining how the process had been very consultative with the executive and the honorary solicitors. She mentioned again how this idea was first talked about last year. She was angry that, after the recent consultation and long discussions at meetings, this was being argued over; especially when it had been voted on and agreement had been reached.

Shonelle arrived at 5.02pm

Some expressed their belief that caution should be taken over new position job descriptions being developed as internal policy. Is the title of General Executive Officer too broad? It would be important for certain portfolios to be allocated to the general positions and the job descriptions adapted accordingly. This had been discussed fully at previous meetings and with individuals.

Art arrived at 5.17pm

Moved from the Chair
sc 134/10 THAT Art Kojarunchitt be co-opted onto the Standing Committee for the duration of this meeting.
CARRIED U

If this new structure is adopted, people standing for the new general executive officer positions will need to have the portfolios explained right from the start.

The meeting took a straw poll and the majority agreed to proceed with things the way they are and agreed that people were informed.

GENERAL BUSINESS
Wireless connection for NZUSA Conference -Stephanie had been successful in getting ITS to have this up and running for the conference.
Policy Committee (PolCom ) - There will be a meeting next week. James will let you know.
Cultural Night – please RSVP to Art ASAP.
Re-Orientation – Harriet is writing up a roster. Please let her know where and when you can volunteer, especially with No means No work.
NZUSA Conference – getting away, please ensure rooms are left tidy and dishes are done. Well done Steph.


Meeting closed at 5.44pm

Signed: _________________________________ Date: _____________