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July 13 2010

Meeting Highlights
Minutes and reports were accepted, executive reports were passed. Travis (Postgrad Rep) asked that the 2/3 of his honorarium not paid, due to small time in the job, be transferred to his position budget as income.


MINUTES OF THE OUSA STANDING COMMITTEE OF THE EXECUTIVE MEETING HELD IN THE BOARDROOM OF THE OTAGO UNIVERSITY STUDENTS’ ASSOCIATION ON TUESDAY 13 JULY 2010 AT 5.15PM

PRESENT
Harriet Geoghegan (Chair), James Meager, Claire Jackson, Stephanie Reader, Ros Mackenzie, Imogen Roth, Ariana Te Wake, Shonelle Eastwood, Katie Bryan, Walker MacMurdo, Michael Anderson, Travis Monk, David McKelvey and Art Kojarunchitt

IN ATTENDANCE
Julia Hollingsworth (Critic Reporter) and Donna Jones (Minute Secretary)

CO-OPTION OF NEW MEMBERS ONTO THE STANDING COMMITTEE

Meager/Reader
sc 135/10 THAT Ros Mackenzie, Imogen Roth, Ariana Te Wake, Shonelle Eastwood, Katie Bryan, Walker MacMurdo, Michael Anderson, Travis Monk, David McKelvey and Art Kojarunchitt be co-opted onto the Standing Committee of the Executive for the duration of this meeting.
CARRIED

APOLOGIES
Dan Stride for lateness
Art Kojarunchitt, Imogen Roth, James Meager, Ros Mackenzie, Claire Jackson and Michael Anderson for leaving early.

Moved from the Chair
sc 136/10 THAT the above apologies be accepted.
CARRIED U

MINUTES OF THE PREVIOUS STANDING COMMITTEE MEETINGS

Moved from the Chair
sc 137/10 THAT the minutes of the Standing Committee Meeting held on 5 July
2010 be accepted as a true and correct record.
CARRIED U

Moved from the Chair
sc 138/10 THAT the minutes of the Emergency Standing Committee Meeting held on 7 July 2010 be accepted as a true and correct record.
CARRIED U

Meager/Anderson
sc 139/10 THAT the minutes of the Emergency Standing Committee Meeting held on 7 July 2010 be ratified.
CARRIED

LETTER OF THANKS FROM UNIQ OTAGO
For noting - UniQ Otago wrote to express their gratitude for the funding to attend a conference.

GARDENS TAVERN CLOSURE MEMORANDUM
For noting – a memorandum from Mayor Peter Chin to the North Dunedin Working Party about talking with Peter Innes-Jones of the Garden Tavern.

NORTH DUNEDIN WORKING PARTY MINUTES
For noting - this meeting was specifically called to discuss the closure of the Gardens Tavern and how to avoid any potential problems because there are many people coming back to Dunedin for the finality, also it is the final international rugby game being played on Carisbrook the same evening.

Anderson/Bryan
sc 140/10 THAT the minutes of the meeting of the North Dunedin Working Party
held on 8 June 2010 be received.
CARRIED

STUDENT SERVICES MEETING MINUTES
Anderson/Bryan
sc 141/10 THAT the minutes of the student services meetings held on 28 April, 26 May and 23 June 2010 be received.
CARRIED

POLICY COMMITTEE MINUTES
Meager/Anderson
sc 142/10 THAT the minutes of the OUSA policy committee meetings held on 30 June and 7 July 2010 be received.
CARRIED

Art arrived at 5.22pm

Reader/Anderson
sc 143/10 THAT Art Kojarunchitt be co-opted onto the Standing Committee
Meeting for the duration of this meeting.
CARRIED

AFFILIATONS
James went through the affiliation forms and explained.

Meager/Mckelvey
sc 144/10 THAT The Jewish Students Association Club be affiliated to OUSA.
CARRIED

Meager/Mckelvey
sc 145/10 THAT the Otago University Optical Society of America Student Chapter be affiliated to OUSA.
CARRIED

GOLDS POLICY AMENDMENT
James listed the proposed amendments in a memorandum and went through and explained them. He also attached the old and new
policies to compare.
The recommended changes are to clauses 1.1,1.2,2.3,3.1.3,3.1.4, 3.1.5,4.7,4.8,6.2,6.4,6.5.1,8,8.1,8.2.1, and 8.2.3. There have been some discussions with OUSA and members of the University about a change of format for the Blues and Golds Awards evenings. The University have been approached about funding the functions.
Could this Golds Policy be put for amendment now? If other changes pursue then we make further amendments at the time. For this policy amendment to take effect immediately it must pass by unanimity or the required 7 day notice period would have to apply.

Meager/Kojarunchitt
sc 146/10 THAT the Golds Policy be amended.
CARRIED U

DIGITAL ARCHIVING WORKING PARTY MINUTES
James said the archiving ideas were coming together and good progress was being made.

Meager/MacMurdo
sc 147/10 THAT the minutes of the Digital Archiving Working Party Meetings held on 8 June, 27 June and 7 July 2010 be received.
CARRIED

BOARD REPORTS
As attached to receive. James suggested if anyone wanted more detailed information from the meetings he would be happy to email it to them.

Meager/Kojarunchitt
sc 148/10 THAT the report from the University Book Shop (Otago) Limited Board Meeting of 31 May 2010 be received.
CARRIED

Meager/Kojarunchitt
sc 149/10 THAT the report from the Planet Media Dunedin Limited Board Meeting of 1 July 2010 be received.
CARRIED

EXECUTIVE REPRESENTATIVE ON HEALTH & SAFETY COMMITTEE
Claire Jackson had expressed interest on being on this committee.

Meager/Kojarunchitt
sc 150/10 THAT Claire Jackson be appointed as the Executive Representative on the Health and Safety Committee.
CARRIED

The Secretary will Notify Natasha Mason of this appointment tomorrow.

EXECUTIVE SECOND QUARTER REPORTS

Roth/Mackenzie
sc 151/10 THAT Shonelle Eastwood’s second quarter report be accepted and her honorarium be paid.
CARRIED

Anderson/Eastwood
sc 152/10 THAT Stephanie Reader’s second quarter report be accepted and her honorarium continue to be paid.
CARRIED

It was noted that Travis had been a member of the Executive for four weeks when reports were due. It is usual to pay a portion when an executive member hasn’t been on the executive the full quarter. Travis asked if the balance could be transferred to the Post graduate budget line.

Eastwood/Mackenzie
sc 153/10 THAT Travis Monk’s second quarter report be accepted and he be paid 1/3rd of the honorarium.
CARRIED

Kojarunchitt/MacMurdo
sc 154/10 THAT the remaining 2/3 honorarium from the Post-graduate Representative second quarter be transferred to the Post-graduate budget line as income.
Meager: Abstain
CARRIED

James left at 6.18pm

Reader/Eastwood
sc 155/10 THAT Katie Bryan’s second quarter report be accepted and her honorarium be paid.
CARRIED

Ros left at 6.28pm

Anderson/Reader
sc 156/10 THAT Harriet Geoghegan’s second quarter report be accepted and her honorarium continue to be paid.
CARRIED

GENERAL BUSINESS

Travis Monk wanted to thank the meeting for the compromise with his Post-graduate honorarium payment.

RU OK duties – please let Claire know if you can help with the functions coming up this week for Re-Orientation.

Claire left at 6.34pm

NZUSA – Harriet would appreciate any feedback on what OUSA should do with regards to membership of NZUSA and their lack of communication. Also feedback on how conference went to her please.

Budget setting submissions – these are due on or before 4pm 30 July. James will send an update email with an example of a submission in the next two days. Any questions to James please.

POWERS OF THE STANDING COMMITTEE
Moved from the Chair
sc 157/10THAT the powers of the Standing Committee be delegated back to the Executive henceforth.
CARRIED

Meeting closed at 6.35pm
Signed: _________________________________ Date: _____________