Executive Meeting Minutes

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August 10th 2010

Meeting Highlights:
Today's meeting was at Unipol and involved a tour of the facilities; final naming of the Blues Awards was decided; minutes from various Uni and internal committees were received and discussed; OUSA voted to support the 3+1 model for Honours Degrees; and it was revealed the Student Hardship fund was admninistered by "one little man in a dungeon".

MINUTES OF THE OUSA EXECUTIVE MEETING HELD AT THE UNIPOL GYMNASIUM ANZAC AVENUE, DUNEDIN ON TUESDAY 10 AUGUST 2010 AT 5.15PM

PRESENT
James Meager (Chair), Harriet Geoghegan, Dan Stride, Ros Mackenzie, Shonelle Eastwood, Imogen Roth, Michael Anderson, Walker MacMurdo, Katie Bryan, Malia Vete, Stephanie Reader, David McKelvey, Ariana Te Wake, Claire Jackson, John Philipson and Travis Monk

IN ATTENDANCE
Donna Jones (Minute Secretary), Brad Russell (Observer) and Brenden Asplin (Observer)

APOLOGIES
Art Kojarunchitt
John Phillipson for lateness
Ariana Te Wake for leaving early

Moved from the Chair
286/10 THAT the above apologies be accepted.
CARRIED

MINUTES OF THE PREVIOUS MEETING
Motion 253/10 and 254/10 should read 12 months not 36 months
Motion 258/10 text rearranged.

Moved from the Chair
287/10 THAT the minutes of the executive meeting held on 3 August 2010 be
accepted as a true and correct with the above amendments.
CARRIED

ELECTION POLLING

Moved from the Chair
288/10 THAT Donna Jones be granted speaking rights for the duration of this
meeting.
CARRIED

The Secretary requested those who are able please sign up on the roster in the main office to assist on the polling booth in the Link next week to assist with voting. There will be a static booth in the Clubs and Societies Centre reception being managed by their staff.

Malia, Steph, and David arrived at 5.19pm
Ariana arrived at 5.20pm

EXECUTIVE REPORT
Malia Vete was overseas when the reports were first presented. She handed her report in but it was decided to wait until she returned.

Mackenzie/Geoghegan
289/10 THAT Malia Vete’s second quarter report be accepted and she be paid
her honorarium.
CARRIED

BLUES & GOLDS POLICIES
Harriet had spoken to the University staff and they would assist with funding for the Blues function. They agreed OUSA would continue to use their branding and style for the evening.
The University said they would organise the function for OUSA.
Harriet said she had been approached by the University Council last year over the decision to change the name. She also said it is a good compromise and a way of building on the good relationship between OUSA and the University of Otago.

Claire arrived at 5.25pm

The feedback from six clubs and societies indicated in favour of changing the name back to the University Of Otago Blue or Gold.
The policies are circulating with the proposed changes. James went through the terms of reference and highlighted some areas where the name reverts back and the recommendations that will be put to the executive. IE: Who should receive a University of Otago Blue or Gold, a University of Otago Blue or Golds Blazer, a University of Otago Society or Sports Club of the year Award etc.
This will need to be a unanimous vote for these policies to take effect immediately or they will go for the seven days notice.

Geoghegan/Reader
290/10 THAT the Blues Policy be amended.
CARRIED

Geoghegan/Reader
291/10 THAT the Golds Policy be amended.
CARRIED

DRAFT BUDGET
James reminded the executive the first copy of the draft budget will be at the next executive meeting, time of the meeting to be finalised at a later date. James will email you all with an agenda.

John arrived at 5.31pm
Meeting adjourned at 5.31pm and the Secretary left.
Travis arrived at 5.39pm

A tour of the Unipol complex took place.

Meeting resumed at 5.56pm

STUDENT HARDSHIP TASKFORCE MEETING
Harriet explained the student hardship task force background.
“Currently it is one little man in a dungeon”.
If there were alterations to the University system OUSA wouldn’t need to adopt one of our own.

Reader/Anderson
292/10 THAT the minutes of the Student Hardship/Emergency Taskforce meeting held on 3 August 2010 be received.
CARRIED

Walker left at 6.03pm

EDUCATION COMMITTEE MINUTES

Reader/Anderson
293/10 THAT the minutes of the education committee meeting’s held on 20 July 2010 and 3 August 2010 be received.
CARRIED

Discussion resumed about the 3+1 model for Honours degrees from the previous executive meeting.

Reader/Anderson
294/10 THAT the OUSA Executive support the 3+1 model (Honours Degrees)
McKelvey, Philipson, Monk, Mackenzie: Abstain
CARRIED

STUDENT SERVICES MANAGERS MEETING MINUTES

Anderson/Reader
295/10 THAT the Minutes Student Services Managers Meeting held on 28 July
2010 be received.
CARRIED

FINANCE & EXPENDITURE COMMITTEE REPORT

Roth/Mackenzie
296/10 THAT the Meeting move into Strict Committee for reasons of Commercial Sensitivity at 6.42pm
CARRIED

John left at 6.40pm

Roth/Mackenzie
297/10 THAT the Meeting move out of Strict Committee at 7.06pm
CARRIED

Roth/Mackenzie
298/10 THAT OUSA survey members to find out which services are most used
and valued, in order to determine which services are essential.
CARRIED

Roth/Mackenzie
299/10 THAT the Staffing Committee be convened.
CARRIED

Roth/Mackenzie
300/10 THAT the Taskforce be established with key people from the University to determine the best way forward in regard to OUSA Services and Assets.
CARRIED

GENERAL BUSINESS

International Student Officer – Art has left suddenly and is in Thailand he has emailed offering to remain on the Executive until the end of the year. James Meager has been taking care of the mail and finances for his position.

Art Week – this is starting next week.

NZ Medical Students Association – NZ Medical Students are up in arms over the student loan policy because the seven EFTS life time limits affect Medical Students.

Meeting closed at 7.19pm
Signed: _________________________________ Date: _____________