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September 7th 2010

Highlights
Various Returning Officers' reports are received and people thanked; John Philipson's resignation is accepted; Blues and Golds awards nomines are approved - with some discussion about process; 29 September is to be Student Politics Day.


MINUTES OF THE OUSA EXECUTIVE MEETING HELD IN THE BOARDROOM OF THE OTAGO UNIVERSITY STUDENTS’ ASSOCIATION ON TUESDAY 7 SEPTEMBER 2010 AT 5.15PM


PRESENT
Harriet Geoghegan (Chair), Claire Jackson, Imogen Roth, Dan Stride, Shonelle Eastwood, Walker MacMurdo, Katie Bryan, Ariana Te Wake, Michael Anderson and Travis Monk

IN ATTENDANCE
Victoria Nicholson (Returning Officer), Julia Hollingsworth (Critic Reporter) and Donna Jones (Minute Secretary)

APOLOGIES
Stephanie Reader, Art Kojarunchitt, Malia Vete, Ros Mackenzie and James Meager

Travis Monk for lateness

Moved from the Chair
343/10 THAT the above apologies be accepted.
CARRIED U

MINUTES OF THE PREVIOUS MEETING
Moved from the Chair
344/10 THAT the minutes of the executive meeting held on 24 August 2010 be accepted as a true and correct record.
CARRIED U

ELECTIONS 2011 RETURNING OFFICER'S REPORT
Moved from the Chair
345/10 THAT Victoria Nicholson be granted speaking rights for the duration of this meeting.
CARRIED U

Victoria was invited to speak to her report; however, she was happy to answer questions as her report was comprehensive.

She was asked her opinion about using STV voting for the OUSA elections. Her professional and personal stance was “it wouldn’t be worth it”.

She did point out that there should be serious consequences for candidates breaking the rules if the breach is severe. Updated rules and guidelines may need to be put in place when present elected executive members are re-standing.


She has noted this in her recommendations.

All recommendations will be sent to the Policy Committee (PolCom) for their consideration.

Anderson/Roth
346/10 THAT the Elections 2011 Returning Officer's Report be received.
CARRIED

Stride/Eastwood
347/10 THAT the Executive wish to thank Victoria Nicholson for her hard work and commend her on the fantastic job she did.
CARRIED

REFERENDUM RETURNING OFFICER'S REPORT
Stride/Bryan
348/10 THAT Donna Jones be granted speaking rights for the duration of this meeting.
CARRIED

Eastwood/MacMurdo
349/10 THAT the Referendum Returning Officer's report be received.
CARRIED

It was noted that the recommendations in this report would be sent to the Policy Committee (PolCom) for consideration.

Stride/Eastwood
350/10 THAT Donna Jones be thanked for her hard work during this busy time.
CARRIED

OTAGO STUDENT ANIMAL LEGAL DEFENCE FUND AFFILIATION (SALDF)
Stride/Roth
351/10 THAT the Otago Student Animal Legal Defence Fund be affiliated to OUSA.
CARRIED

EXECUTIVE RESIGNATION
The Secretary has received John Philipson’s resignation. The Executive noted this with sadness.

Eastwood/Stride
352/10 THAT John Philipson be thanked for his hard work and long service to OUSA.
CARRIED





BLUES AND GOLDS MINUTES AND RECOMMENDATIONS
Moved from the Chair
353/10 THAT the meeting move into Committee of the Whole at 5.29pm for reasons of personal privacy.
CARRIED U

Travis arrived at 5.38pm

Moved from the Chair
354/10 THAT the meeting move out of Committee of the Whole at 5.38pm
CARRIED U

Stride/Anderson
355/10 THAT the minutes of the Blues Committee Meeting held on 24 August 2010 be received.
CARRIED

Stride/Anderson
356/10 THAT the minutes of the Golds Committee Meeting held on 25 August 2010 be received.
CARRIED

Stride/Anderson
357/10 THAT the recommendations of the Blues and Golds Committee Meetings of 24 and 25 August 2010 be approved.
CARRIED

Jackson/Stride
358/10 THAT OUSA actively seeks out high achieving students and encourages them to apply for Blues, Golds and associated awards in future.
CARRIED

Discussion took place that some applicants were given awards without proper process being followed. An executive member would like to nominate a triathlete presently overseas for consideration. Necessary paperwork to be obtained and this to be discussed at the next meeting subsequent to the Blues and Golds panel being consulted.

GENERAL BUSINESS
Planet Media (Dunedin) Limited Board - the term of office for Andrea Insch is about to expire. It was recommended that she be considered for another term.



Te Wake/Jackson
359/10 THAT Andrea Insch be appointed as a Director to the Board of Planet Media (Dunedin) Limited for a further period not exceeding 36 months, from 7 September 2010.
CARRIED

NZUSA – Could those who wish to attend the conference at the end of September please notify Harriet.

Student Politics Day – 29 September: All to think of a question for the committee and let Harriet know.

R U OK – A function this Saturday evening requires some Executive members to help out. Claire, Dan, Harriet (if she isn’t going away) and Shonelle offered thus far. Let Claire know please.

Fundraiser by Post Graduates for Earthquake – The Post Grads have offered to run a BBQ to raise funds for families in Canterbury. Sausages etc to be purchased.

Monk/Anderson
360/10 THAT $200 be allocated for a BBQ Fundraiser to help the Earthquake families in Canterbury to come from the Campaigns and Initiatives Lines.
CARRIED

Bottle Buy Back – Dan suggested this be held at the next Market Day on 16 September. This is short notice to advertise it. Dan to have a chat with Fiona Bowker and see if this can be organised.

NZUSA – The Co-Presidents are here to have an informal chat at 4.30pm tomorrow in the Boardroom. Come along!

David McKelvey in at 5.54pm

Health Science Tournament/Social – This being held next Wednesday. David getting advertising etc organised with our Designer.

Women’s Week – Next week is Women’s Week. Shonelle has events organised and will email you all.



Meeting closed at 5.55pm



Signed: _________________________________ Date: _____________