Executive Meeting Minutes

Meeting Archive

15th May 2017
12th May 2017
10th May 2017
8th May 2017
1st May 2017
24th April 2017
10th April 2017
3rd April 2017
27th March 2017
20th March 2017
13th March 2017
9 February 2017
8th November 2016
17th October 2016
7th October 2016
3rd October 2016
19th September 2016
12th September 2016
5th September 2016
22nd August 2016
8th August 2016
29th July 2016
22nd July 2016
15th July 2016
1st July 2016
13th June 2016
2nd June 2016
23rd May 2016
9th May 2016
21st April 2016
15th April 2016
11th April 2016
7th April 2016
4th April 2016
31st March 2016
29th February 2016
4th February 2016
15th December 2015
8th December 2015
30th November 2015
16th November 2015
10 November 2015
4 November 2015
2 November 2015
27 October 2015
20th October 2015
9th October 2015 - Emergency Meeting
5th October 2015
14th September 2015
7th September 2015
31st August 2015
17th August 2015
13th August 2015
10th August 2015
3rd August 2015
27th July 2015
20th July 2015
7th July 2015
2nd June 2015
25th May 2015
18th May 2015
4th May 2015
29 April 2015
8th April 2015
30th March 2015
25th March 2015
16th March 2015
2nd March 2015
11th February 2015
4th December 2014
27th November 2014
11th November 2014
5th November 2014
21st October 2014
18th September 2014
11th September 2014
3th September 2014 Emergency Meeting
4th September 2014
2nd September 2014
19th August 2014
12th August 2014
29th July 2014
27th July 2014 Emergency Meeting
19th July 2014 Emergency Meeting
10th June 2014
15th May 2014 Emergency Meeting
13th May 2014
29th April 2014
15th April 2014
1 April 2014
20th March 2014 Emergency Meeting
18th March 2014
3rd March 2014
18th February 2014
4th February 2014
10th December 2013
27th November 2013 Emergency Meeting
20th November 2013
18th November 2013
4th November 2013
22nd October 2013
8th October 2013
23rd September 2013
10th September 2013
3rd September 2013
13th August 2013
30th July 2013
19th July 2013
16th July 2013
9th July 2013
7th June 2013 Emergency Meeting
4th June 2013
21st May 2013
13th May 2013 Emergency Meeting
7th May 2013
23rd April 2013
9th April 2013
21st November 2012 Standing Committee
14th March 2013 Emergency Meeting
12th March 2013
5th March 2013
26th February 2013
14th February 2013
5th February 2013
18th December 2012
28th February 2012 (Standing Committee)
9th October 2012
25th September 2012
18th September 2012
6th September 2012 (Emergency Meeting)
4th September 2012
7th August 2012
24th July 2012
10th July 2012
19th June 2012
5th June 2012
1st May 2012
17th April 2012
28th March 2012
18th March 2012 EM
13th March 2012
6th March 2012
1st March 2012
28th February 2012
17th February 2012 EM
14th February 2012
7th February 2012
24th January 2012
13th December 2011
5th December 2011
29th November 2011
15th November 2011
20th September 2011
26th September 2011
13th September 2011
23rd August 2011
16th August 2011
9th August 2011
2nd August 2011
19th July 2011
21st July 2011
5th July 2011
17th May 2011
12th April 2011
19th April 2011
21st June 2011
18th July 2011
28th June 2011
13th July 2011
14th June 2011
31st May 2011
12th May 2011
6th May 2011 EM
5th May 2011
22nd March 2011
15th Feb 2011
8th March 2011
September 28th 2010
September 22nd 2010
September 14th 2010
September 7th 2010
August 24th 2010
August 17th 2010
August 10th 2010
August 3rd 2010
July 29th 2010
July 23rd 2010
July 20 2010
July 13 2010
July 7th 2010
July 5th 2010
June 29th 2010
June 8th 2010
May 28 2010
May 07 2010
April 27 2010
13th April 2010
March 23 2010
March 16 2010
March 09 2010
March 02 2010
February 16 2010
January 19th 2010
January 12th 2010
December 18 2009
November 25 2009
November 10 2009
September 15 2009
September 29 2009

September 28th 2010

Meeting Highlights:
Many reports were submitted and passed - Katie Bryan was given special recognition - Steph Reader's resignation was accepted and her meeting commitments reassigned, a staffing committee has been formed to review the General Manager's job description, and Julia - Critic's Editor next year - gets a bit of a formal congrats.



MINUTES OF THE OUSA EXECUTIVE MEETING HELD IN THE STUDENT SUPPORT CENTRE BOARDROOM OF THE OTAGO UNIVERSITY STUDENTS' ASSOCIATION ON TUESDAY 28 SEPTEMBER 2010 AT 5.20PM


PRESENT
Harriet Geoghegan, James Meager, Imogen Roth, Dan Stride, Katie Bryan, Art Kojarunchitt, Ariana Te Wake, Ros Mackenzie, Shonelle Eastwood, Dave McKelvey, Walker MacMurdo and Michael Anderson

IN ATTENDANCE
Stephen Alexander (General Manager), Julia Hollingsworth (Critic Reporter), Brad Russell (AVP elect) and Donna Jones (Minute Secretary)

APOLOGIES
Travis Monk, Malia Vete and Claire Jackson

Moved from the Chair
405/10 THAT the above apologies be accepted.
CARRIED U

MINUTES OF THE PREVIOUS MEETING
Motion 388/10 should include - THAT motion 378/10 be amended to read
Motion 396/10 should include - the Secretary

Moved from the Chair
406/10 THAT the minutes of the Executive Meeting held on 22 September 2010 be accepted as a true and correct record with the above amendments.
CARRIED U

EXECUTIVE RESIGNATION
It was noted that Stephanie Reader has resigned with regret. This was going to be noted at the previous executive meeting, however, we lost quorum and the meeting ceased.

Could Stephanie be asked to submit a report for her last quarter please?

NZUSA ELECTIONS
The candidates standing for Co-President were invited to join the meeting via speaker phone. Their CVs have been circulated. Caitlin Dunham standing for National Women's Rights Officer has sent her CV but was unavailable for a call because of work commitments.

One Executive member expressed a strong opinion that if any of these candidates were not going to support OUSA's motion to cut down on the time allowed if withdrawing from NZUSA, then we should not vote for any of them.

The meeting agreed they would like our delegates to vote for whoever is going to listen to OUSA and those who want change.

Ros left at 5.53pm
Ros returned at 5.54pm

Rawa Karetai - Rawa had looked at pro rata fees, worked with Universities and agreed NZUSA needed to change.

Walker left at 6.00pm
Walker returned at 6.02pm

Jo Hymers - Jo has the reputation of being extremely organised. She is a good spokesperson and lobbyist.

Harriet left at 6.12pm
Harriet returned at 6.13pm

Max Hardy - Max is receptive to change. He has a good track record whilst being on the executive at VUWSA. He showed strength with the quality of the Education Sector.

David Do - Obvious experience whilst being on NZUSA. Has he been listening to OUSA's concerns during his terms as Co-President?

Ros left at 6.35pm
Ros returned at 6.38pm

Bryan/Stride
407/10 THAT Stephen Alexander and Brad Russell be granted speaking rights for the duration of this meeting.
CARRIED

The candidates were then discussed. OUSA would support Caitlin Durham for NWRO as she is the only person standing.

Harriet asked for direction on how they as delegates should vote? There was a strong message that NZUSA need to change and the three month withdrawal motion wasn't the only issue needing to change.

It was agreed not to split votes. After some time they were given a clear mandate.

Walker left at 7.03pm
Walker returned at 7.05pm

LIBRARY SERVICES COMMITTEE REPORT
Eastwood/Roth
408/10 THAT the Library Services Board Meeting report of 23 September 2010 be received.
CARRIED

STAFFING COMMITTEE MINUTES
The staffing committee update is received. There has been consultation with Alistair Broad a former OUSA President and honorary Solicitor. This committee is to review the General Manager's job description. The General Manager's position is in line with the Strategic Plan.

Discussion took place about Finance and Expenditure Committee being similar to the Strategy Board. Should the Strategy Board Terms of Reference be rescinded as there appears to be an overlap?

The Finance and Expenditure Board works similarly to the Strategy Board. The Strategy Board has been obsolete for a number of years

Imogen left at 7.16pm
Imogen returned at 7.17pm

David left at 7.17pm
David returned at 7.19pm

Katie left at 7.20pm

It was agreed any further discussions would be held at PolCom.

Eastwood/Stride
409/10 THAT the Staffing Committee Meeting Minutes of 15 September 2010 be received.
CARRIED

FUNDING APPLICATION
Owing to a lot of funding being distributed earlier in the year this application was declined with regret.

The Secretary will notify the New Zealand Family and Foster Care federation Incorporated tomorrow.

Katie returned at 7.21pm

STUDENT SERVICES GROUP MEETING MINUTES
Moved from the Chair
410/10 THAT the Student Services Group Meeting Minutes of 22 September 2010 be received.
CARRIED U


UNIVERSITY AND INTERNAL COMMITTEE VACANCIES
Owing to the Stephanie Reader resigning there are vacancies on some of the committees.

Katie Reid Education Officer elect is willing to sit on the committees where possible.

Kojarunchitt/Stride
411/10 THAT Ariana Te Wake be appointed to the Committee of Senate for 2010.
CARRIED

Roth/Eastwood
412/10 THAT Harriet Geoghegan be appointed to the Standing Committee of the Senate for 2010.
CARRIED

Mackenzie/Anderson
413/10 THAT Katie Reid (Education Officer elect 2011) be appointed to the Board of Undergraduate (BUGS) Committee.
CARRIED

McKelvey/Roth
414/10 THAT Katie Reid be appointed to the Summer School and Continuing Education Board.
CARRIED

McKelvey/Roth
415/10 THAT Daniel Stride be appointed to the Finance and Expenditure Committee.
CARRIED

Ariana left at 7.30pm
Ariana returned at 7.31pm

AFFILIATION
Stride/Anderson
416/10 THAT the OUSA Young Labour Club be affiliated to OUSA.
CARRIED

DISAFFILATION
Stride/Mackenzie
417/10 THAT the Vision Club be disaffiliated.
CARRIED

STRATEGIC PLAN UPDATE
As attached a progress report for noting. A lot of work has been done.


EXECUTIVE 3RD QUARTER REPORTS
Claire's report will be heard when she is in attendance. The Secretary will amend the incorrect dates on the heading.

It was requested for it be noted how much of a terrific help Katie Bryan has been during events, especially during Women's Week. Katie you rock!

Te Wake/Eastwood
418/10 THAT Katie Bryan's third quarter report be accepted and her honorarium be paid.
CARRIED

Roth/Mackenzie
419/10 THAT James Meager's third quarter report be accepted and he continue to be paid his honorarium.
CARRIED

Bryan/Anderson
420/10 THAT Shonelle Eastwood's third quarter report be accepted and her honorarium be paid.
CARRIED

Kojarunchitt/Eastwood
421/10 THAT Ariana Te Wake's third quarter report be accepted and her honorarium be paid.
CARRIED
Ros left at 7.50pm
Ros returned at 7.51pm

Stride/Eastwood
422/10 THAT Imogen Roth's third quarter report be accepted and her honorarium be paid.
CARRIED

Eastwood/Anderson
423/10 THAT Walker MacMurdo's third quarter report be accepted and his honorarium be paid.
CARRIED

Eastwood/Anderson
424/10 THAT Ros Mackenzie's third quarter report be accepted and her honorarium be paid.
CARRIED

Walker left at 8.08pm

A discussion ensued on the penalty of receiving late reports. What is the point of having deadlines if they are not adhered to?

James wished it to be noted he would vote against reports that were late, not because of their content but because they were handed in after the due date and time.

Imogen Roth assumed the Chair at 8.18pm

Anderson/McKelvey
425/10 THAT Harriet Geoghegan's third quarter report be received and noted for lateness.
CARRIED

Anderson/Stride
426/10 THAT Harriet Geoghegan's third quarter report be accepted and she continue to be paid her honorarium.
Meager: Against
CARRIED

Ros left at 8.25pm

Anderson/McKelvey
427/10 THAT Dan Stride's third quarter report be received and noted for lateness.
CARRIED

Kojarunchitt/Anderson
428/10 THAT Daniel Stride's third quarter report be accepted and he be paid his honorarium.
Meager: Against
CARRIED

Harriet Geoghegan resumed the Chair at 8.30pm

CRITIC EDITOR AND RADIO ONE MANAGER
Meager/Stride
429/10 THAT Julia Hollingsworth be congratulated on her position of Critic Editor and Sean Norling be congratulated for his position of Radio One Manager
CARRIED

FINANCE AND EXPENDITURE REPORT
Stride/Te Wake
430/10 THAT the meeting move into Committee of the Whole for reasons of commercial sensitivity at 8.36pm
CARRIED
James left at 9.08pm

Moved from the Chair
431/10 THAT the meeting move out of Committee of the Whole at 9.20pm
CARRIED

GENERAL BUSINESS
No Executive Meeting next week.


Meeting closed at 9.28pm




Signed: _________________________________ Date: _____________