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8th March 2011

MINUTES OF THE OUSA EXECUTIVE MEETING HELD IN THE BOARDROOM OF THE OTAGO UNIVERSITY STUDENTS’ ASSOCIATION ON 8 MARCH 2011 AT 5.15PM


PRESENT
Harriet Geoghegan (Chair), Daniel Beck, Stephanie Ruddock, Sarah Van Ballekom, Francisco Hernandez, Ariana Te Wake, Shonelle Eastwood and Bradley Russell,

IN ATTENDANCE
Alasdair (AJ) Johnston (Minute Secretary), Stephen Alexander (General Manager), James Meager (Observer), Anthony Riseley (Observer), Ashleigh Murchison (Observer), and Art Kojarunchitt (Acting International Representative)

MINUTES OF THE PREVIOUS MEETING
Moved from the Chair
17/11 THAT the Minutes of the Executive Meeting held on 22 February 2011be accepted as a true and correct record.
CARRIED U

MINUTES OF THE POLICY COMMITTEE
Moved from the Chair
18/11 THAT the Minutes of the Policy Committee Meeting held on 16 February 2011 be received.
CARRIED U
POLICY TO RATIFY
Van Ballekom/Hernandez
19/11 THAT Planet Media Dunedin Limited (PMDL) Review Terms of Reference be approved.
CARRIED
Minutes of the Finance and Expenditure Committee
Eastwood/Te Wake
20/11 THAT Stephen Alexander be granted speaking rights for the duration of this meeting.
CARRIED

MINUTES OF THE EVENTS COMMITTEE MEETING
Hernandez/Reid
21/11 THAT the Minutes of the Events Committee be received.
CARRIED

EDUCATION COMMITTEE
Eastwood/Beck
22/11 THAT the Minutes of the Education Committee Meeting held on 17 February 2011 be received.
CARRIED

BOARD REPORTS
Eastwood/Hernandez
23/11 THAT the Board of Graduate Studies report, Tertiary Teaching Excellence report, Summer School Board report, Senate report for February 2011 be received.
CARRIED

ENVIRONMENTAL SUSTAINABILITY ADVISORY COMMITTEE REPORT
Eastwood/Stride
24/11 THAT the Environmental Sustainability Advisory Committee Report of 15 February 2011 be received
CARRIED

REMAINING COMMITTEE APPOINTMENTS TO CONSIDER
- Lecture theatre and timetable committee (Daniel Stride)
- Library services committee (Katie Reid plus 3 others)
- Library Student liaison committee (Katie Reid plus 5 others)
- Hocken collections committee (1 from Education Committee)
- Distance Learning advisory board (Stephanie Ruddock)


Te Wake/Russell
25/11 THAT the appointments to the committees above be accepted.
CARRIED

GRANTS COMMITTEE
Hernandez/Van Ballekom
26/11 THAT the executive have discretion to appoint members to The Grants Committee as required.
CARRIED
Hernandez/Van ballekom
27/11 THAT Art Kojarunchitt be appointed to the Grants Committee.
CARRIED

OUASC-OUFSC NAME CHANGE
A request for The Otago University Alpine Sports Club name to be changed to the Otago University Freestyle Sports Club.

Eastwood/Van Ballekom
28/11 THAT the constitutional changes of the Otago University Alpine Sports Club (OUASC), AND the naming change to the Otago University Freestyle Sports Club (OUFSC) be accepted
CARRIED





STRATEGIC PLAN
Ruddock/Van Ballekom
29/11 THAT the OUSA Strategic Plan for February 2011 - 2012 be approved.
CARRIED

CAPPING CHARITY 2011
Eastwood/Ruddock
30/11 THAT the RED CROSS be appointed as the official Capping Charity of 2011.
CARRIED


COMMUNITY LAW CENTRE GRANT
Stride/Hernandez
31/11 THAT the $2000 Community Grant be donated to the Community Law Centre.
CARRIED
CONFIDENTIALITY ISSUES
Eastwood/Hernandez
32/11 THAT the meeting move into the Committee of the Whole for reasons of personal privacy
Abstain; Hernandez
CARRIED

Te Wake/Eastwood
33/11 THAT the meeting move out of Committee of the whole.
CARRIED

GENERAL BUSINESS
Te Wake/Eastwood
34/11 THAT Art Kojarunchitt be granted speaking rights for the duration of this meeting.
CARRIED


Meeting closed 6:42pm