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15th Feb 2011

MINUTES OF THE OUSA EXECUTIVE MEETING HELD IN THE BOARDROOM OF THE OTAGO UNIVERSITY STUDENTS\' ASSOCIATION ON TUESDAY 15 MARCH 2011 AT 5.17PM


PRESENT
Harriet Geoghegan (Chair), Francisco Hernandez, Daniel Stride, Shonelle Eastwood, Daniel Beck, Katie Reid, Bradley Russell


IN ATTENDANCE
Rev. Greg Hughson (Chaplaincy), Amy Armstrong (Chaplaincy), Travis Monk and Alasdair Johnston (AJ) (Minute Secretary)

APOLOGIES
Stephanie Ruddock, Sarah Van Ballekom

Moved from the Chair
01/11 THAT the above apologies be accepted.
Carried U

MINUTES OF THE PREVIOUS MEETING
Moved from the Chair
02/11 THAT the minutes of the previous meeting be approved.
Carried U

Chaplaincy Introductions
Moved from the Chair
03/11 THAT Greg and Amy be given speaking rights for the duration of this meeting.
Carried U

Greg Hughson Speaks:
� Greg � member of the chaplaincy service on campus for12 years.
� Introduces Amy a member for 6 years.
� Highlighted that they offer their help and support throughout the year.
� Information card given out.
� They offer support for diverse religions.
� Not hired solely by the University or OUSA.
� Facilitate Christian groups running o week tents, work with all colleges.
� Highlighted the recent OUSA Chaplaincy review.
� The executive introduced themselves.
� Art may be put forward for the Chaplaincy board if he stands again.

Greg and Amy left at 5:30pm.

Minutes of the Welfare Committee


Russell/Stride
04/11 THAT the minutes of the Welfare Committee meeting be received. Carried

Minutes of the Communications Committee
Stride/Beck
05/11 THAT the minutes of the Communications committee meeting on 2/2/11 be received.
Carried

University Council Report
Eastwood/Hernandez
06/11 THAT the University Council report from the meeting held on the 8th February 2011 be received.
Carried

University Union Ltd Board Report
Eastwood/Hernandez

07/11 THAT the University Union Limited Board report from the meeting held on the 11th February 2011 be received.
Carried U

Internal Committee appointments
Russell/Reid
08/11 THAT Shonelle Eastwood and Francisco Hernandez be appointed to the Policy Committee.
Carried
Reid/Hernandez
09/11 THAT Shonelle Eastwood and Brad Russell be appointed to the Finance and Expenditure committee.
Carried
Eastwood/Hernandez
10/11 THAT Dan Stride be appointed to the Recreation committee.
Carried
Eastwood/Hernandez
11/11 THAT Dan Beck be appointed to the Colleges committee.
Carried

Orientation week rosters
An exec signup sheet for ID card line rosters was handed around.

OUSA Strategic Plan 2011-2012
Struck off by Chair (to be discussed at the next meeting).



NZUSA Membership
Discussion about the motion from last year that OUSA has a referendum on membership of NZUSA. Chair advises not to move a motion just yet as NZUSA has not yet decided what its 2012 fees will be, OUSA doesn�t know what its funding is going to be and other Students�Associations have withdrawn their membership.
Chair formally apologised for not bringing this up at earlier meetings, as she felt it would be pertinent to wait until more executive members were present and after the new exec training to get everyone up to speed.
Chair, advised that it would be unwise to put a referendum forward in the first semester as NZUSA levies won�t be set and OUSA could be stuck in an arrangement it can�t pay for. Advises the group to continue thinking about it and bring it up later in the year.
Discussion put on hold until Travis Monk arrived.

GENERAL BUSINESS

Board appointments: Dan Stride
Dan stride requested to be appointed to senate and the University Union limited and Planet Media Boards, replacing those appointed at the last meeting.
As the Finance and Services Officer is required in his job description to be on Senate it was moved to replace the Postgrad rep with the Finance and services officer.
The other positions had been discussed in detail at the previous meetings. No new points were raised apart from Dan Stride�s dissatisfaction with the decision, so motions about the other two appointments were ruled out of order, due to the lack of new information and opportunity for Dan to put forward issues prior to the last meeting.

Hernandez/Eastwood
12/11 THAT motion SC09/11 be rescinded
Carried

Hernandez/Eastwood
13/11 THAT Harriet Geoghegan, Katie Reid, Dan Stride, Ariana Te Wake be appointed to the Senate Committee.
Carried

Travis Monk arrived at 6:10pm

Eastwood/Stride
14/11 THAT Travis Monk be given speaking rights.
Carried



Travis
� Wants discussion to be about given student a voice in a critical issue.
� According to the referendum students do want to have a say. Decisions is up to exec. Makes a point that students want to have a say in their national representation and they missed out this year. They need to have their say whether they rejoin or not.

Chair, notes the promises of NZUSA to restructure and reduce funding have not been followed through with and brings up that she would like to have NZUSA s model work for OUSA.
Again brings up that it is wise to wait for more information before a referendum be put forward. We must wait for a budget to be put forward so that we know we can actually afford to join. She is hesitant to commit without proper knowledge of the facts and points out that negotiations for NZUSA to charge an appropriate levy are underway. She supports the point that students should have their voice but that the timing at present is inappropriate. Welcomes Travis back at any time.


Dan Beck leaves at 6:20

Stride/Hernandez
15/11 THAT OUSA hold a referendum on its status of NZUSA membership during the first semester of 2011.

Votes against: Shonelle, Brad, Katie
For: Dan and Francisco
Motion Failed.
FORESHADOWED
Eastwood/Reid
16/11 THAT the issue of NZUSA membership be revisited at the Executive meeting on March 22 2011.
Carried


Meeting closed at 6.30pm