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31st May 2011

MINUTES OF THE OUSA EXECUTIVE MEETING HELD IN THE BOARDROOM OF THE OTAGO UNIVERSITY STUDENTS’ ASSOCIATION ON TUESDAY 31 MAY 2011 AT 5.20PM


PRESENT
Katie Reid (Chair), Brad Russell, Dan Stride, Shonelle Eastwood, Dan Beck, Thomas Koentges, Francisco Hernandez, Art Kojarunchitt and Sarah Van Ballekom

IN ATTENDANCE
Aimee Gulliver (Critic Reporter) and Donna Jones (Minute Secretary)

APOLOGIES
Ariana Te Wake

Beck/Stride
228/11 THAT the above apology be accepted.
CARRIED

MINUTES OF THE PREVIOUS MEETING
Russell/Hernandez
229/11 THAT the minutes of the executive meeting held on 17 May 2011 be accepted as a true and correct record.
CARRIED

MATTERS ARISING
Blues and Golds Budget – The Finance and Services Officer said the $6,500 is in the generalised Events budget. Dan insisted after talking with them it will appear ‘over’ in their budget at the end of the year.

Some expressed concern at this not being sorted thoroughly.

It was suggested that Dan Stride follow this up further as it wasn’t clear.

EXECUTIVE JOB DESCRIPTION POLICY
Dan Stride wished to express to the meeting his displeasure at the FSO position being removed from Senate and felt he was removed from other committees unwillingly as well, earlier in the year.

Hernandez/Koentges
230/11 THAT the Executive Job Description Policy be set.
Stride: Against
CARRIED

VOLUNTEER SERVICES ABROAD
As attached, VSA were seeking nominations for a VSA President and Council. It was noted this was for a three year term. No-one interested from the Executive.

ROTARY CLUB OF DUNEDIN FUNDING REQUEST
The balance of the Community Grants Line is $350. Some thought we would need to keep funds for other requests throughout the year.

Koentges/
231/11 THAT OUSA donate $250 to the Rotary Club of Dunedin Circus Quirkus.

Foreshadowed motion:

Hernandez/Kojarunchitt
232/11 THAT OUSA donate $50 to the Rotary Club of Dunedin Circus Quirkus.
Stride + 3 Abstain
CARRIED

The Secretary will advise them of this tomorrow.

EDUCATION COMMITTEE MINUTES
Stride/Hernandez
233/11 THAT Katie Reid be granted leave of the meeting to speak to the Education Committee Meeting Minutes.
CARRIED

Russell/Stride
234/11 THAT the Education Committee (EduCom) Meeting Minutes of 16 May 2011 be received.
CARRIED

CAROLINE PLUMMER SELECTION ADVISORY BOARD
Stride/Kojarunchitt
235/11 THAT Daniel Beck be appointed to the Caroline Plummer Selection Advisory Board for 2011.
CARRIED

The Secretary will advise the Board tomorrow.

SENATE MEETING REPORT
Hernandez/Eastwood
236/11 THAT the report of the Senate Meeting held on 25 May 2011 be received.
CARRIED

CHINESE STUDENTS ASSOCATION DEFUNCT CLUB FUNDS
As the attached memo states this club has been re-established and under the affiliation policy is entitled to the $2517.01 left over from its previous incarnation.



Concern was expressed by Sarah as she is the Recreation representation on the Executive and she had no knowledge of this. She requested that there be more consultation in future. Dan Stride said he had carbon copied (cc) her into the email discussing this. He had been in discussion with the club involved.

Are the defunct clubs funds accounts audited? Could this be investigated in the future?

Kojarunchitt/Stride
237/11 THAT $2517.01 currently being held in trust by OUSA for the Chinese Students’ Association be granted to the club on account of its re-establishment.
CARRIED

GRANTS COMMITTEE EXTERNAL APPOINTMENT
At a previous Executive Meeting it was agreed that Des Smith could be appointed as an external person on the Grants Committee but he wasn’t formally appointed.

Van Ballekom/Stride
238/11 THAT OUSA approve Des Smith’s appointment to the Grants Committee for 2011.
CARRIED

GRANTS COMMITTEE MINUTES
Stride/Eastwood
239/11 THAT the grants committee meeting minutes of 27 May 2011 be received and the following recommendations be accepted.
CARRIED

GRANTS COMMITTEE RECOMMENDATIONS
Van Ballekom/Hernandez
240/11 THAT the Otago University Taiwanese Students Association receives $350 for Cultural Night equipment costs.
CARRIED
Van Ballekom/Hernandez
241/11 THAT Boris Mo and Michelle Chen receive $100 each for the 2011 AIESEC National Conference.
CARRIED
Van Ballekom/Hernandez
242/11 THAT Rosina Scott-Fyfe, Stephanie Grange, Hayden Thomson and Rachel Elder receive $100 each for the Kazam Queer and Trans National Youth Hui in Auckland.
CARRIED

Van Ballekom/Hernandez
243/11 THAT Kurt Purdon, Paul Hunt, John Brislie-Pirie, Tihomir Mijatov and Danielle Duffield receive $300 each for the debating championships in Seoul, Korea.
CARRIED
Van Ballekom/Hernandez
244/11 THAT Jaimee Saunders, Shannon Johnstone, Aynsley Moore, Lisa Owen, Simon Breen, Kirsty Thompson and Kurt Williamson receive $200 each for the Trans Tasman University Rowing Test Series in Adelaide, Australia.
CARRIED
Van Ballekom/Hernandez
THAT Andrew Annear, Scott Barnsdale, Alistair Bond, Micheal Dessoulavy, James Harvey, TJ Leeming, Micheal Nisbet, Mark O’Connor, Adrian Riepen and Thomas Stott receive $300 each for the World Universities Rowing Regatta in China.
CARRIED
Van Ballekom/Hernandez
245/11 THAT Samuel Bond receives $400 for the World Under-21 Snooker Championships in Montreal, Canada.
CARRIED
Van Ballekom/Hernandez
246/11 THAT Justin Brimble receives $300 for the Asian Medical Students Association Conference in Hong Kong.
CARRIED
Van Ballekom/Hernandez
247/11 THAT Angus Dingwall receives $100 for the national renaissance fencing event in Wellington.
CARRIED
Van Ballekom/Hernandez
248/11 THAT Brad Evans receives $300 for the World University games in Shenzhen, China.
CARRIED

Van Ballekom/Hernandez
249/11 THAT Rachel Evans receives $300 for the Himalayan Dental and Medical Project in Ladakh, India.
CARRIED
Van Ballekom/Hernandez
250/11 THAT Corey Farrell receives $100 for the National Under-18 Hockey Tournament in Auckland.
CARRIED
Van Ballekom/Hernandez
251/11 THAT Douglas Sekone-Fraser receives $300 for the World Junior Weightlifting Championships in Penang, Malaysia.
CARRIED
Van Ballekom/Hernandez
252/11 THAT Rebekah Masterton receives $100 for the Tertiary Students Christian Fellowship National Conference in Waikanae.
CARRIED
ACTING PRESIDENT’S HONORARIUM
Bradley emphasized he wasn’t comfortable discussing this. He has been working longer hours covering the extra work but didn’t expect to be paid extra. However, it was suggested that he should be paid for the extra hours he is working.

There hasn’t been a precedent set for this as it is the first time since the 1980’s there has been a Presidential By Election.

It was agreed that this could be discussed at reporting time when the second quarter reports are being considered at the end of June.

Kojarunchitt/Koentges
253/11 THAT Bradley Russell receive the President’s Honorarium whilst he has been Acting President.
Russell: Abstain
CARRIED

WELLINGTON MEDICAL STUDENTS ASSOCIATION
Dan Stride said they have contacted the President about their levies but it wasn’t passed onto him. He is now going to follow this up and get their funding sorted out, along with the other satellite campuses.

GENERAL BUSINESS
NZUSA Conference – Brad said the organizing of the conference in Wellington on 6 – 8 July in underway. Who would like to attend? He suggests it is expensive to fly there and would suggest we keep numbers down. Art has been trying to set up a position for an International Support person and would to attend the conference to follow this up.

Polling Booth for Referenda voting at the Colleges – Francisco has a roster could the executive please sign up to attend these in the evenings.

Polling totals – this afternoon there were 1120 votes for the Referenda.



Meeting closed at 6.07pm