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14th June 2011

MINUTES OF THE OUSA EXECUTIVE MEETING HELD IN THE BOARDROOM OF THE OTAGO UNIVERSITY STUDENTS’ ASSOCIATION ON TUESDAY 14 JUNE 2011 AT 5.15PM


PRESENT
Logan Somers-Edgar (Chair), Brad Russell, Shonelle Eastwood, Katie Reid, Daniel Stride, Art Kojarunchitt, Daniel Beck, and Thomas Koentges

IN ATTENDANCE
Donna Jones (Minute Secretary)

APOLOGIES
Ariana Te Wake, Sarah Van Bellekom and Francisco Hernandez

Stride/Koentges
254/11 THAT the above apologies be accepted.
CARRIED

MINUTES OF THE PREVIOUS MEETING
Moved from the Chair
255/11 THAT the minutes of the Executive Meeting held on 31 May 2011 be accepted as a true and correct record.
CARRIED U

MATTERS ARISING
Blues & Golds Budget – Daniel Stride said the $6,500 was in the Events Wage Line and would be adjusted accordingly.

PRESIDENT’S APPOINTMENT AS BANK SIGNATORY AND ON TO COMMITTEES
Eastwood/Kojarunchitt
256/11 THAT Harriet Geoghegan be removed as banking signatory henceforth owing to her resignation.
CARRIED

Eastwood/Kojarunchitt
257/11 THAT Logan Somers-Edgar be appointed as a bank signatory henceforth until 31 December 2011.
CARRIED

Eastwood/Kojarunchitt
258/11 THAT motion 13/11 be recinded.
CARRIED

(13/11 Hernandez/Eastwood
THAT Harriet Geoghegan, Katie Reid, Dan Stride, Ariana Te Wake be appointed to the Senate Committee.
CARRIED)
Eastwood/Kojarunchitt
259/11 THAT Katie Reid, Thomas Koentges, Ariana Te Wake and Logan Edgar be appointed to the Senate Committee.
CARRIED

Reid/Eastwood
260/11 THAT Logan Somers-Edgar be appointed to the Board of Unipol henceforth until 31 December 2011.
CARRIED

Shonelle left at 5.22pm
Shonelle returned at 5.23pm

A lengthy discussion took place as Dan Stride would like to be on the University Union Limited and Planet Media (Dunedin) Limited Boards’ as he considers them both to fit under his portfolio as the Finance and Services Officer.

It was decided that the President, Administrative Vice President, Education Officer and Welfare Officer get together over the next few days and come up with a resolution on who would sit on these Boards. This will be revisited at the next Executive Meeting.

UNIVERSITY COUNCIL REPORT
Katie Reid addressed the meeting reporting from the University Council meeting she attended this afternoon. Some points of interest from part I of the meeting.

• Unfortunately International Student Tuition fees are going to be increased by up to 5%, especially Medical, Health Science and Pharmacy
• MBA Fees to rise
• Standardisation of points for Honours degrees – this will be implemented in 2013

WELFARE COMMITTEE MINUTES
Eastwood/Russell
261/11 THAT the minutes of the Welfare Committee meeting held on 27 May 2011 be received.
CARRIED

RESEARCH COMMITTEE APPOINTMENT
As attached the Secretary of the Research Committee has been requesting notification if OUSA had a representative attending the next meeting.

Thomas requested that the representative be nominated from the Postgraduate Committee Meeting being held tomorrow and he will notify the Research Committee Secretary.

FUTURE EXECUTIVE MEETINGS
The meetings will resume on a weekly basis on Tuesdays at 5.15pm, although this could be revisited during the holidays.

Agenda items to the Secretary on the Friday prior please.

Katie left at 5.49pm

UNIVERSITY SPORT NEW ZEALAND
USNZ have been contacting OUSA about the levies for last year. OUSA gave notice to withdraw last year. The requirement is 12 months notice.
UCSA have also withdrawn and are arguing a case that USNZ have breached their contract.

Katie returned at 5.52pm

Brad will obtain legal advice from our Honorary Solicitors as to our stance. Dan Stride will to investigate how much it would cost in legal fees to fight this.

EXECUTIVE SECOND TERM REPORTS
A reminder these are due with the Secretary at 1pm on 30 June 2011.

VOLUNTARY STUDENT MEMBERSHIP AWARENESS
Eastwood/Stride
262/11 THAT the meeting move into Committee of the Whole at 6.01pm for reasons of commercial sensitivity.
CARRIED

Eastwood/Kojarunchitt
263/11 THAT the meeting move out of Committee of the Whole at 6.21pm
CARRIED

The meeting discussed the update of the third reading of the bill in Parliament. There are 6 more members’ days for this bill to be read before the main elections. The Labour Party is filibustering at each reading. We are still unsure when this will be finalized. The University is waiting on the outcome before they make any decisions about the future of events and services.

It was agreed OUSA should be visual in their opposition to VSM.

GENERAL BUSINESS
Constitutional Review Committee Terms of Reference – The last PolCom meeting discussed getting the present untidy constitution reviewed and tidied up. It is very important to get terms of reference implemented so as the process can move along swiftly.

The attached terms of reference need to be passed unanimously or it will require 7 days notice.

Stride/Reid
264/11 THAT the Constitutional Review Committee Terms of Reference be set.
CARRIED

Russell/Reid
265/11 THAT Daniel Stride and Shonelle Eastwood be appointed to the Constitutional Review Committee.
CARRIED

RU OK Volunteering – Shonelle will be recruiting people to help with the events during re-orientation. Please email her if you are available to help out.


Meeting closed at 6.44pm