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28th June 2011

MINUTES OF THE OUSA EXECUTIVE MEETING HELD IN THE BOARDROOM OF THE OTAGO UNIVERSITY STUDENTS� ASSOCIATION ON TUESDAY 28 JUNE 2011 AT 5.22PM


PRESENT
Logan Somers-Edgar (Chair), Dan Stride, Shonelle Eastwood, Ariana Te Wake, Art Kojarunchitt, Dan Beck, Thomas Koentges, Brad Russell (Skype) and Katie Reid (Skype)

IN ATTENDANCE
Kitty Brown (Events Assistant) and Donna Jones (Minute Secretary)

Brad and Katie arrived via Skype at 5.23pm

APOLOGIES
Brad Russell, Katie Reid, Francisco Hernandez and Sarah Van Ballekom

Moved from the Chair
280/11 THAT the above apologies be accepted.
CARRIED U

MINUTES OF THE PREVIOUS MEETING
Kojarunchitt/Koentges
281/11 THAT the minutes of the Executive Meeting held on 21 June 2011 be accepted as a true and correct record.
CARRIED

VSM CAMPAIGN AND UPDATES
Moved from the Chair
282/11 THAT Kitty Brown be granted speaking rights for the duration of this meeting.
CARRIED U

Shonelle left at 5.26pm
Shonelle returned at 5.27pm


Kitty wished to inform the Executive that running these events require planning and people to assist. She was concerned in the past the executive have been hard to track down to sit on polling booths etc. Would they be committed to helping Logan with this?

She also asked that a written plan be drawn up so as the events office and the executive can work together as there is a lot of activity on the Union Lawn and surrounding areas during re-orientation.

Logan wished to emphasise he was keen to work with all staff on this campaign especially the events team realizing it is a busy period for them. He is eager to actively promote this anti VSM campaign during re-orientation week so it is part of the activities and captures as many students as possible.

He is planning to be in a cage/jail for three days until one of the television current affairs crews comes to talk to him. 13 � 15 July.

Planning getting underway for tees shirts, stickers and the hand painted wall idea.

He hopes there will be an event on the Friday evening. Then also ask the Te Kapa Haka group to perhaps perform a haka around his cage/jail.

Get a facebook event going, consult Radio One etc to help get on board. Designer and Communication team have been consulted on this.

It was suggested he have Campus Watch keep an eye on him and also the medics because he is going to be confined for up to three days.

He is hoping the entire executive will get behind this campaign and help him. He will write up a roster and send emails around.

NZUSA were apprehensive at first until Logan explained his idea, then they were re-invigorated and keen to get on board with the idea. Other student associations had shown interest and will be happy to link up with Logan in the Cage/Jail on audio throughout the campaign.

Logan concluded that he will be pushing for total commitment and involvement for this campaign by all Executive members. Emails and rosters will be forth coming.

Shonelle left at 5.58pm
Ariana left at 5.59pm
Ariana returned at 6.00pm
Shonelle returned at 6.00pm

FINANCE AND SERVICES OFFICERS RESIGNATION
Dan Stride read his formal resignation letter to the meeting.

Kojarunchitt/Eastwood
283/11 THAT Daniel Stride�s formal resignation letter be received.
CARRIED


Kojarunchitt/Eastwood
284/11 THAT OUSA thank Daniel Stride for his time in office and his valuable contribution to the Association over the years.
CARRIED

UNIVERSITY BOOK SHOP BOARD APPOINTMENT
Eastwood/Kojarunchitt
285/11 THAT Logan Somers-Edgar be appointed to University Book Shop (Otago) Limited Board of Directors henceforth until 31 December 2011.
CARRIED



BANK SIGNATORY EXCLUSION
Kojarunchitt/Eastwood
286/11 THAT Daniel Stride be removed as a banking signatory henceforth.
Stride: Abstain
CARRIED

GENERAL BUSINESS
FSO vacancy � Daniel Stride thanked the Executive for their patience during this regrettable period. The executive decided to leave the position vacant for now with Brad and Art offering to help with signing off accounts etc. A by election for the position will be held alongside the main elections in the second semester.

Executive second term reports � please remember they are due on 30 June.

Brad and Katie were thanked and disconnected at 6.18pm


Meeting closed at 6.18pm