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21st June 2011

MINUTES OF THE OUSA EXECUTIVE MEETING HELD IN THE BOARDROOM OF THE OTAGO UNIVERSITY STUDENTS’ ASSOCIATION ON TUESDAY 21 JUNE 2011 AT 5.25PM

PRESENT
Logan Somers-Edgar (Chair), Brad Russell, Katie Reid, Dan Stride, Shonelle Eastwood, Ariana Te Wake, Francisco Hernandez, Art Kojarunchitt, Thomas Koentges and Sarah Van Ballekom (conference call)

IN ATTENDANCE
Sara Elliott (Interim General Manager) and Donna Jones (Minute Secretary)

APOLOGIES
Sarah Van Bellekom and Daniel Beck
Francisco Hernandez and Ariana Te Wake for leaving early

Moved from the Chair
266/11 THAT the above apologies be accepted.
CARRIED U

MINUTES OF THE PREVIOUS MEETING
Moved from the Chair
267/11 THAT the minutes of the Executive Meeting held on 14 June 2011 be accepted as a true and correct record.
CARRIED U

DELOITTE PERFORMANCE REVIEW DISCUSSION
Kojarunchitt/Russell
268/11 THAT Sara Elliott be granted speaking rights for the duration of this meeting.
CARRIED

Kojarunchitt/Eastwood
269/11 THAT the meeting move into Committee of the Whole for reasons of commercial sensitivity at 5.29pm
CARRIED

Te Wake/Kojarunchitt
270/11 THAT the meeting move out of Committee of the Whole at 6.51pm
CARRIED

Francisco left at 6.52pm
Logan left at 6.53pm
Shonelle left at 6.53pm
Brad left at 6.53pm
Logan returned at 6.54pm
Shonelle returned at 6.54pm
Brad returned at 6.54pm

Russell/Stride
271/11 THAT the OUSA Executive receives the Deloitte OUSA Organisational Review in principle and directs the General Manager, the President and the Administrative Vice President to implement necessary operational changes ensuring to give the Executive regular updates.
CARRIED

Sara Elliott was thanked for her input and attending the meeting.

Sara left the meeting saying there will be further investigation and staff involvement now that this report has passed the first stage of consultation and received by the Executive.

UNIVERSITY SPORT NEW ZEALAND UPDATE
Daniel informed the meeting it would cost $55,000 in legal costs to hire a Lawyer. UCSA are 6 months ahead of OUSA in this. No doubt this will be used as a case-study. Will wait and see at this stage.

EXECUTIVE SECOND TERM REPORTS REMIND
A reminder for the executive to submit their reports on time.

VOLUNTARY STUDENT MEMBERSHIP (VSM) CAMPAIGN
Logan has been instrumental in getting a visual campaign going. There are ideas being discussed with other student associations about linking up with them.

A debate is being organized here with local politicians to discuss VSM.

It was suggested a massive pillow fight with students, poster/sticker campaign in student flats.

A suggestion that OUSA has a wall of hand prints then signatures for another visual campaign.

Logan is going to email the Design/Communications team about getting quotes etc and will report back.

POLICY COMMITTEE (PolCom) MINUTES
272/11 THAT the minutes of the Policy Committee meeting held on 13 June 2011 be received.
CARRIED




LOAN AGREEMENT FOR OTAGO COMMERCE STUDENTS SOCIETY (OCOM)
As attached OCom are requesting a loan for one month. The FSO has requested that this loan agreement be formalized and they comply with the loans policy.

The Executive have agreed to support this loan and for the FSO to contact OCom and begin the formal process.



STUDENT HEALTH COALITION
Logan would like to pursue an idea of connecting students with student health through facebook. Perhaps even a link to OUSA’s facebook.

This has been already discussed at previous Clinical Governance Committee meetings. Some staff had expressed they may not have the time to keep updating and regulating the facebook. There have been some billing concerns with some students also.

Katie left at 7.19pm
Shonelle left at 7.20pm
Shonelle returned at 7.21pm
Katie returned at 7.21pm

UNIVERSITY UNION LIMITED AND PLANET MEDIA (DUNEDIN) LIMITED BOARD’S
Kojarunchitt/Russell
273/11 THAT Logan Somers-Edgar be appointed as a Director to the Board of University Union Limited henceforth until 31 December 2011.
CARRIED

Kojarunchitt/Russell
274/11 THAT Logan Somers-Edgar be appointed as a Director of Planet Media (Dunedin) Limited henceforth until 31 December 2011.
CARRIED

FINANCE AND SERVICES OFFICERS MISCONDUCT
Stride/Kojarunchitt
275/11 THAT the meeting move into Committee of the Whole for reasons of personal privacy at 7.24pm
CARRIED

Daniel left at 7.26pm
Sarah was called in at 7.27pm

Moved from the Chair
276/11 THAT the meeting move out of Committee of the Whole at 8.00pm.
CARRIED U

Logan relinquished the Chair to Brad Russell

277/11 Somers-Edgar/Eastwood
THAT the OUSA Executive has No Confidence and calls for the immediate resignation of Daniel John Stride remaining as an Executive member in any capacity including Finance and Services Officer, because of his personal conduct which amounts to potentially criminal behavior.
CARRIED

Somers-Edgar/Eastwood
278/11 THAT the OUSA Executive based on its lack of confidence in Daniel John Stride removes him from all University Committees including University Book Shop (Otago) Limited and other external appointments he holds on behalf of OUSA.
CARRIED

Sarah’s call was disconnected at 8.11pm

Somers-Edgar/Eastwood
279/11 THAT Daniel John Stride’s honorarium payments cease immediately.
Stride: Abstain
CARRIED


Meeting closed at 8.17pm