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19th April 2011

MINUTES OF THE OUSA EXECUTIVE MEETING HELD IN THE MAIN OFFICE OF THE OTAGO UNIVERSITY STUDENTS’ ASSOCIATION ON TUESDAY 19 APRIL 2011 AT 5.19PM


PRESENT
Harriet Geoghegan (Chair) , Bradley Russell, Dan Stride, Katie Reid, Shonelle Eastwood, Francisco Hernandez, Dan Beck, Thomas Koentges, Ariana Te Wake and Art Kojarunchitt

IN ATTENDANCE
Imogen Roth (Returning Officer), Aimee Gulliver (Critic Reporter) and Donna Jones (Minute Secretary)

APOLOGIES
Art Kojarunchitt for lateness
Francisco Hernandez for leaving early

MINUTES OF THE PREVIOUS MEETING
Moved from the Chair
102/11 THAT the minutes of the Executive Meeting held on 12 April 2011 be accepted as a true and correct record.
CARRIED U
MATTERS ARISING
OUSA Members complaints/concerns – Harriet has written a letter of response to James Meager as agreed and she delivered a copy to the Critic Magazine Editor.

INWARD CORRESPONDENCE
A thank you from Ronald McDonald House (South Island) for the assistance in the Earthquake appeal fundraising was noted.

RETURNING OFFICERS’ REPORT
Eastwood/Stride
103/11 THAT Imogen Roth be granted speaking rights for the duration of this meeting.
CARRIED

Imogen said her report contained all the information and some recommendations and asked if there were any questions.

Hernandez/Van Ballekom
104/11 THAT the Returning Officers’ Report be received.
CARRIED

Eastwood/Stride
105/11 THAT Imogen Roth be thanked for her splendid job as Returning Officer.
CARRIED

DONATION REQUEST FROM VSA
Attached is a donation request from Volunteer Services Aboard. It was noted that they do a great job and deserve support. However, OUSA already supports them by way of a subscription each year.

EDUCATION COMMITTEE MEETING MINUTES
Russell/Van Ballekom
106/11 THAT the minutes of the Education Committee meeting held on 28 March 2011 be received.
CARRiED

The Education Committee approved the following appointments to the University Committees:

STUDENT REPRESENTATIVES ON COMMITTEES
Eastwood/Van Ballekom
107/11 THAT the following students Representatives be appointed to the University Committees for 2011.

Tom Lepper Humanities Divisional Board
Tom Lepper Humanities Maori & PI Advisory Board
Anthony Riseley Science Divisional Board
James Waetford Health Science First Year Board
Zara Brouwers Health Sciences Divisional Board
Charlie Lange Commerce Divisional Board
Dan Stride Lecture Theatre & Timetables Committee
Martin Burke, David Lin,
Nicki Fairburn & Katie Reid Library Services Liaison Committee
Kinga Peckowska, Daniel
Brown, Simon Hoffman,
Nicki Fairburn, Jamie Robinson
& Katie Reid Library Student Liaison Committee
Martin Burke Hocken’s Collections Committee
Simon Hoffman Distance Learning Advisory Board

Russell/Reid/Stride: Abstain
CARRIED

ANZAC DAY
Thomas Koentges wished to express his opposition to the University being associated with the Military. It was expressed that it has been an OUSA tribute to pay respects to the soldiers and remember them on this day.



Te Wake/Reid
108/11 THAT OUSA contribute $100 to go towards a wreath for ANZAC Day to come from the donations line.
1 Abstain
CARRIED

Bradley Russell and Katie Reid offered to attend the Dawn Parade and lay the wreath. The Secretary will order the wreath and notify the RSA of our intentions.

EVENTS REVIEW REPORT
This report is overdue and the Convener has been asked to submit it as soon as possible. He assured the Secretary he would have it by the next Executive Meeting should it not make this one.

Art arrived at 5.33pm

LIVING COSTS FOR OVER 55’S
The news recently had indicated the government may drop living cost allowances for over 55 year olds. This could affect many of our members. Harriet is having a teleconference with NZUSA and will bring it up again with them.

UNIPOL RECREATION LIMITED SHAREHOLDERS RESOLUTION AND ANNUAL REPORT
This is an annual requirement. The annual report is attached for your information.

Eastwood/Kojarunchitt
109/11 THAT the Common Seal be affixed to the Unipol Recreation Limited Shareholders Resolution document.
CARRIED

REVISION OF 2011 INTERNATIONAL STUDENTS OFFICER BUDGET
As the attached memorandum explains, Art wants to improve the International Week activities and would need an increase in funds to do this.

It was agreed the International Events excellent and it is good to have it in Dunedin.

There was a reminder that the Executive should be aware of the OUSA finances and budget lines when reviewing budgets.

Russell/Hernandez
110/11 THAT the International Cultural Council Budget be increased from $2,500 to $5,000.
Kojarunchitt; Abstain
CARRIED

CHAPLAINCY SERVICES REVIEW RECOMMENDATIONS
This review took place back in 2009 and there were a number of recommendations that the University has been progressing since that time. As attached. They also formed a consultative body and asked for a student representative nominee for group.

Eastwood/Hernandez
111/11 THAT Art Kojarunchitt be appointed to the Chaplaincy Consultative Body.
CARRIED

CHAPLAINCY BOARD REPRESENTATIVE
Art Kojarunchitt sat on this board last year. He indicated if everyone approved he was happy to sit on it again.

Te Wake/Koentges
112/11 THAT Art Kojarunchitt be appointed to the Chaplaincy Board for 2011.
CARRIED

BOARD APPOINTMENTS
Stride/Eastwood
113/11 THAT Thomas Keontges be appointed to the Board of Graduate Studies (BOGS) and the Graduate Research Student Liaison Committee (GRSLC).
CARRIED
GENERAL BUSINESS
Poppy collection – the RSA has approached the Secretary to ask for assistance on the poppy stall at the end of Albany Street on Thursday. Please sign up on the roster in the main office if you can spare an hour or two.

Recreation Committee - Harriet will advise when the next meeting is.


Planet Media Review Report – It was requested that the Executive read this report thoroughly before the next Executive Meeting where it will be presented. The Panel will attend this meeting to answer any questions.
Well done to the Convener for her efficiency in getting this report completed so swiftly.

The Media Managers would also like to be in attendance when this report is being presented.

Policy Committee (PolCom) – The next meeting is scheduled for tomorrow afternoon and all are welcome. The OUSA Constitution tidy up, Postgraduate Committee elections and policy will be discussed so all committee members are urged to attend.

Interim General Manager – Sara Elliott has been into the office and met some of the Manager’s. There will be an afternoon tea on Wednesday at 3pm for all to meet her.

Honours programme proposed changes – the University has indicated there will be changes to this. Further discussions will be held at the next EduCom and Postgrad Committee meetings.


Meeting closed at 5.50pm