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9th August 2011

MINUTES OF THE OUSA EXECUTIVE MEETING HELD IN THE BOARDROOM OF THE OTAGO UNIVERSITY STUDENTS’ ASSOCIATION ON TUESDAY 9 AUGUST 2011 AT 5.31pm

PRESENT
Logan Edgar (Chair), Brad Russell Katie Reid, Shonelle Eastwood, Ariana Te Wake, Dan Beck, Thomas Koentges, Sarah Van Ballekom and Francisco Hernandez

IN ATTENDANCE
Aimee Gulliver (Critic Reporter), Joe Stockman (Observer), Jonathan Rowe (University Council Representative) and Donna Jones (Minute Secretary)

APOLOGIES
Shonelle Eastwood for lateness
Francisco Hernandez for leaving early

Beck/Hernandez
356/11 THAT the above apologies be accepted.
CARRIED

MINUTES OF THE PREVIOUS MEETING
Meeting began at 5.17pm to be inserted in the heading.

Reid/Ballekom
357/11 THAT the minutes of the Executive Meeting held on 2 August 2011 be accepted as a true and correct record with the above amendment.
CARRIED

VSM UPDATE
Reid/Kojarunchitt
358/11 THAT Joe Stockman be granted speaking rights for the duration of this meeting.
CARRIED

Joe was invited to address the meeting to explain his plan and request OUSA’s support of an open letter going to parliament against the Voluntary Student Membership (VSM) Bill. He is hoping this will go to 122 parliamentarians and all the national media. NZUSA will be notified later and hopefully they will also endorse full support. It was hoped this letter could get to the members of parliament before the next proposed reading of the Bill on 17 August.

Joe Stockman read out the letter signed by a Scarfie in opposition of VSM.

OUSA is working on a way to ensure that students could have a clearer way of opting out of paying OUSA fees and it is made easier and fairer than it presently is.

The Secretary to be emailed a copy of this letter by Mr Stockman.

Van Ballekom/Russell
359/11 THAT OUSA endorses the open letter to Parliament in opposition to Voluntary Student Membership (VSM) dated 9 August 2011 from an Otago Scarfie.
CARRIED

Joe Stockman has an interview with Media 7 in Auckland about VSM.

Joe was thanked for his efforts as he was leaving the meeting.

The President and Communication Co-ordinator were very keen to travel to Wellington to lobby government about the VSM Bill before the next reading. They wished to gauge executive support.

Logan will email members of parliament tomorrow to see if he could set up meetings with some of them.

However, it was mentioned that the planning was well under way for a national protest and day of action in Dunedin on 17 August and whether Logan should be in Dunedin for it.

POLICY COMMITTEE MEETING MINUTES
Russell/Kojarunchitt
360/11 THAT the minutes of the Policy Committee (PolCom) meeting held on 8 August 2011 be received.
CARRIED

Francisco left at 6.00pm
Francisco returned at 6.02pm

POLICIES TO BE SET
Russell/Kojarunchitt
361/11 THAT the Blues policy be set.
CARRIED

Russell/Kojarunchitt
362/11 THAT the Golds policy be set.
CARRIED

Russell/Kojarunchitt
363/11 THAT the International Students Committee terms of reference be set.
CARRIED
Russell/Kojarunchitt
364/11 THAT the International Cultural Council policy be set.
CARRIED

Membership Committee Policy to be discussed later when Shonelle is present. It was also agreed to alter the agenda order for other items.

EDUCATION COMMITTEE MEETING MINUTES
Van Ballekom/Hernandez
365/11 THAT the minutes of the Education Committee (EduCom) meeting held on 29 July 2011 be received.
CARRIED

It was mentioned that EduCom were discussing setting up a website to rate your class complete with nice green hearts. Sarah said there was already one set up called – My Paper Rater. All were keen to see if this could be linked to the Student Support Centre.

MOJOS BUILDING UPDATE
An Archeologist will be looking at the site next Thursday and will report to Debbie Coulter.

FUNDING APPLICATION
The Kids Foundation a division of primary Immune Deficiency New Zealand have requested funding for a charity event – RazzMaTazz.

The Executive were sympathetic but also aware there were many applications coming in to assist children.

Thomas Koentges requested time to see if the Postgraduate Committee would agree to donate $300 as there were monies left over from the kids day held recently.

Tabled for the next meeting.

GENERAL BUSINESS
Te Roopu Maori Fundraising – Ariana thanked those who attended the Hypnotist Show to support those raising funds to attend a conference.

Vote Chat – Bryce Edwards is keen to get OUSA involved. Reassurance was asked that this wasn’t based around one political party. Francisco said it wasn’t as a variety would be attending.

Francisco would like funding for posters and ask several politicians to attend. It was requested that he write a memo and submit a break-down of the full costs and the budget line it was to be coming from.

CLINICAL GOVERNACE COMMITTEE REPRESENTATIVE APPOINTMENT & CHANGES TO OTHER COMMITTEES.

As per the attached memorandum states Shonelle now can’t attend these meetings and would like to suggest Sarah Van Ballekom be appointed now. Also there is a need to make further changes to other committees owing to Harriet resigning.

Te Wake/Van Ballekom
366/11 THAT motions sc22/11, sc23/11, sc24/11 be rescinded.
CARRIED

Kojarunchitt/Te Wake
367/11 THAT Jonathan Rowe be appointed to the Capital Development Committee for 2011.
CARRIED

Kojarunchitt/Te Wake
368/11 THAT Katie Reid be appointed to the Finance and Budget Committee for 2011.
CARRIED

Kojarunchitt/Te Wake
369/11 THAT Katie Reid and Jonathan Rowe be appointed to the Appeals Board for 2011.
CARRIED

Te Wake/Reid
370/11 THAT motion sc21/11 be rescinded.
CARRIED

Te Wake/Koengtes
371/11 THAT Sarah Van Ballekom be appointed to the Clinical Governance Committee for 2011.
CARRIED

Shonelle arrived at 6.25pm

UNIVERSITY COUNCIL REPRESENTATIVE VERBAL REPORT
Kojarunchitt/Hernandez
372/11 THAT Jonathan Rowe be granted speaking rights for the duration of this meeting.
CARRIED

Eastwood/Kojarunchitt
373/11 THAT the meeting move into Committee of the Whole for reasons of commercial sensitivity at 6.26pm

Fran left at 6.29pm

Eastwood/Van Ballekom
374/11 THAT the meeting move out of Committee of the Whole at 6.39pm.
CARRIED

Katie left at 6.39pm
Shonelle left at 6.40pm
Katie returned at 6.41pm
Shonelle returned at 6.41pm

Reid/Beck
375/11 THAT the Membership Committee Policy be set.
CARRIED

It was explained again that the above policies were passed with unanimity so they don’t require a notice period to take affect.
CARRIED

It was asked if a Finance and Expenditure Committee meeting could be held as there hasn’t been one scheduled since June. It was thought this was because of the uncertainty whilst awaiting VSM outcome.

Brad left at 6.43pm
Brad returned at 6.45pm and then left at 6.46pm

STRICT COMMITTEE
Te Wake/Eastwood
376/11 THAT the meeting move into Strict Committee for reasons of personal privacy.
CARRIED

KOJARUNCHITT/REID
377/11 THAT THE MEETING MOVE OUT OF STRICT COMMITTEE AT 7.27PM
CARRIED

Meeting closed at 7.28pm