Executive Meeting Minutes

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15th November 2011


Logan Edgar (Chair), Brad Russell, Kate Reid, Shonelle Eastwood and Art Kojarunchitt

Donna Jones (Minute Secretary) and Darel Hall (General Manager)

sc44/11 THAT Art Kojarunchitt be co-opted onto the Standing Committee for the duration of this meeting.

sc45/11 THAT the minutes of the Standing Committee Meeting held on 2 November 2011 be accepted as a true and correct record.

Environmental Sustainability Action Group (ESAC) - There was an enquiry if this was still being pursued, but owing to Francisco not being in attendance we were unsure. There is hope that the Executive will be updated on any decisions.

NZUSA Elections - There has been four nominations received. OUSA would like to read their CV's, only one has been received so far. It was requested to have a Skype meeting with the candidates, although Brad said he would attend the meeting. Logan will email CV's to the Executive and also may consider involving the 2012 Executive.

After careful consideration the Executive decided that owing to the VSM environment we would not support this event this year as we have done many times in the past.

The Secretary will notify them of this tomorrow.

Shonelle had been attending these meeting and wanted to report to the Executive that she was happy with how this board was going. The Campus Safety Review documents have been updated. Also they are looking into the Hardship Fund for students, which is administered by David Richardson now. It is being called the Emergency Fund now and is being used for things such as emergency funeral travel etc. The Ethical Behaviour Committee is looking into this as it is difficult to get funds for students.

Logan outlined some of the things he had been doing and events coming up.

It was requested that the executive get their diaries and timetables to Katie please. She will be Acting President as Logan, Brad and Shonelle will be away from Dunedin.

- Student Job Search Annual General Meeting on 30 November in Wellington.
- He is attending two workshops next Tuesday and Thursday. Financial essentials and a Not for Profit governance essentials workshop both in Christchurch?
- The OUSA Executive training held last week went very well.
- Jonathan Rowe was asked by the university to be the Mace Bearer at two graduation ceremonies (3 & 10 December) that Logan won't be in town for. It was questioned why the Council had asked Jonathan when it is an OUSA Executive obligation.

SC46/11 THAT Darel Hall be granted speaking rights for the duration of this meeting.

The investigations are continuing into the sale of Mojo's being the best option. It was agreed that there has been a lot of discussion and research gone into this being the right decision. The document from Cutlers Real Estate specifies the estimated sale price.

sc47/11 THAT the Executive direct the General Manager to obtain the best price possible for OUSA from the sale of Mojo's at 219 Leith Street, Dunedin.
Abstain: 1

The Returning Officer apologized for not being able to attend this meeting; however, he offered to attend a meeting at the end of today to answer questions.

Could the Returning Officer please supply any recommendations for further elections and or referenda to the executive? Jonathan was happy to do this.

sc48/11 THAT the Returning Officers Report be received.

sc49/11 THAT Jonathan Rowe be thanked for his hard work during the elections and referenda.

The Secretary wished to remind the Executive the fourth quarter reports are due at 1pm on 24 November 2011. If you are going to be away could you arrange a time to call in when your report is being heard?

University Council Meeting - the next meeting on Tuesday will be fees setting if the Executive wished to attend.

University Sport New Zealand Board Meeting - this is scheduled for 3 December in Wellington. Brad offered to attend this meeting on OUSA's behalf as he will be in Wellington at this time. However, it was asked what OUSA's status would be at this meeting. Brad said he was happy to go and find out.

Service Level Agreement Update - Darel advised this was moving forward slowly but surely. He will inform them of any developments when they happen.

OUSA Strategic Plan - the present strategic plan runs out this year. What plans does the Executive have to re-do it? Now OUSA is under a Voluntary Student Membership (VSM) environment OUSA should change its mindset and reflect this.

OUSA Branding - Darel said the logo and branding needs to be refreshed. The lettering on the logo is hard to recognize. He is concerned that the many events being held are not OUSA branded enough. The Executive expressed they would like to be involved in this process.

Next Standing Committee Meeting - this will be on 29 November. Time to be decided.

Meeting closed at 4.15pm