Executive Meeting Minutes

Meeting Archive

1st August 2017
24th July 2017
10th July 2017
26th June 2017
19th June 2017
3rd June 2017
29th May 2017
22nd May 2017
15th May 2017
12th May 2017
10th May 2017
8th May 2017
1st May 2017
24th April 2017
10th April 2017
3rd April 2017
27th March 2017
20th March 2017
13th March 2017
9 February 2017
8th November 2016
17th October 2016
7th October 2016
3rd October 2016
19th September 2016
12th September 2016
5th September 2016
22nd August 2016
8th August 2016
29th July 2016
22nd July 2016
15th July 2016
1st July 2016
13th June 2016
2nd June 2016
23rd May 2016
9th May 2016
21st April 2016
15th April 2016
11th April 2016
7th April 2016
4th April 2016
31st March 2016
29th February 2016
4th February 2016
15th December 2015
8th December 2015
30th November 2015
16th November 2015
10 November 2015
4 November 2015
2 November 2015
27 October 2015
20th October 2015
9th October 2015 - Emergency Meeting
5th October 2015
14th September 2015
7th September 2015
31st August 2015
17th August 2015
13th August 2015
10th August 2015
3rd August 2015
27th July 2015
20th July 2015
7th July 2015
2nd June 2015
25th May 2015
18th May 2015
4th May 2015
29 April 2015
8th April 2015
30th March 2015
25th March 2015
16th March 2015
2nd March 2015
11th February 2015
4th December 2014
27th November 2014
11th November 2014
5th November 2014
21st October 2014
18th September 2014
11th September 2014
3th September 2014 Emergency Meeting
4th September 2014
2nd September 2014
19th August 2014
12th August 2014
29th July 2014
27th July 2014 Emergency Meeting
19th July 2014 Emergency Meeting
10th June 2014
15th May 2014 Emergency Meeting
13th May 2014
29th April 2014
15th April 2014
1 April 2014
20th March 2014 Emergency Meeting
18th March 2014
3rd March 2014
18th February 2014
4th February 2014
10th December 2013
27th November 2013 Emergency Meeting
20th November 2013
18th November 2013
4th November 2013
22nd October 2013
8th October 2013
23rd September 2013
10th September 2013
3rd September 2013
13th August 2013
30th July 2013
19th July 2013
16th July 2013
9th July 2013
7th June 2013 Emergency Meeting
4th June 2013
21st May 2013
13th May 2013 Emergency Meeting
7th May 2013
23rd April 2013
9th April 2013
21st November 2012 Standing Committee
14th March 2013 Emergency Meeting
12th March 2013
5th March 2013
26th February 2013
14th February 2013
5th February 2013
18th December 2012
28th February 2012 (Standing Committee)
9th October 2012
25th September 2012
18th September 2012
6th September 2012 (Emergency Meeting)
4th September 2012
7th August 2012
24th July 2012
10th July 2012
19th June 2012
5th June 2012
1st May 2012
17th April 2012
28th March 2012
18th March 2012 EM
13th March 2012
6th March 2012
1st March 2012
28th February 2012
17th February 2012 EM
14th February 2012
7th February 2012
24th January 2012
13th December 2011
5th December 2011
29th November 2011
15th November 2011
20th September 2011
26th September 2011
13th September 2011
23rd August 2011
16th August 2011
9th August 2011
2nd August 2011
19th July 2011
21st July 2011
5th July 2011
17th May 2011
12th April 2011
19th April 2011
21st June 2011
18th July 2011
28th June 2011
13th July 2011
14th June 2011
31st May 2011
12th May 2011
6th May 2011 EM
5th May 2011
22nd March 2011
15th Feb 2011
8th March 2011
September 28th 2010
September 22nd 2010
September 14th 2010
September 7th 2010
August 24th 2010
August 17th 2010
August 10th 2010
August 3rd 2010
July 29th 2010
July 23rd 2010
July 20 2010
July 13 2010
July 7th 2010
July 5th 2010
June 29th 2010
June 8th 2010
May 28 2010
May 07 2010
April 27 2010
13th April 2010
March 23 2010
March 16 2010
March 09 2010
March 02 2010
February 16 2010
January 19th 2010
January 12th 2010
December 18 2009
November 25 2009
November 10 2009
September 15 2009
September 29 2009

15th November 2011

MINUTES OF THE OUSA EXECUTIVE STANDING COMMITTEE MEETING HELD IN THE BOARDROOM OF THE OTAGO UNIVERSITY STUDENTS" ASSOCIATION ON TUESDAY 15 NOVEMBER 2011 AT 3.00PM


PRESENT
Logan Edgar (Chair), Brad Russell, Kate Reid, Shonelle Eastwood and Art Kojarunchitt

IN ATTENDANCE
Donna Jones (Minute Secretary) and Darel Hall (General Manager)

CO-OPT MEMBERS ONTO STANDING COMMITTEE
Russell/Eastwood
sc44/11 THAT Art Kojarunchitt be co-opted onto the Standing Committee for the duration of this meeting.
CARRIED

MINUTES OF THE PREVIOUS MEETING
Eastwood/Russell
sc45/11 THAT the minutes of the Standing Committee Meeting held on 2 November 2011 be accepted as a true and correct record.
CARRIED

MATTERS ARISING
Environmental Sustainability Action Group (ESAC) - There was an enquiry if this was still being pursued, but owing to Francisco not being in attendance we were unsure. There is hope that the Executive will be updated on any decisions.

NZUSA Elections - There has been four nominations received. OUSA would like to read their CV's, only one has been received so far. It was requested to have a Skype meeting with the candidates, although Brad said he would attend the meeting. Logan will email CV's to the Executive and also may consider involving the 2012 Executive.

LIONS CLUB MAGIC SHOW CHARITABLE TRUST FUNDING APPLICATION
After careful consideration the Executive decided that owing to the VSM environment we would not support this event this year as we have done many times in the past.

The Secretary will notify them of this tomorrow.

ETHICAL BEHAVIOUR MEETING REPORT
Shonelle had been attending these meeting and wanted to report to the Executive that she was happy with how this board was going. The Campus Safety Review documents have been updated. Also they are looking into the Hardship Fund for students, which is administered by David Richardson now. It is being called the Emergency Fund now and is being used for things such as emergency funeral travel etc. The Ethical Behaviour Committee is looking into this as it is difficult to get funds for students.

PRESIDENTS VERBAL REPORT
Logan outlined some of the things he had been doing and events coming up.

It was requested that the executive get their diaries and timetables to Katie please. She will be Acting President as Logan, Brad and Shonelle will be away from Dunedin.

- Student Job Search Annual General Meeting on 30 November in Wellington.
- He is attending two workshops next Tuesday and Thursday. Financial essentials and a Not for Profit governance essentials workshop both in Christchurch?
- The OUSA Executive training held last week went very well.
- Jonathan Rowe was asked by the university to be the Mace Bearer at two graduation ceremonies (3 & 10 December) that Logan won't be in town for. It was questioned why the Council had asked Jonathan when it is an OUSA Executive obligation.

MOJO'S BUILDING UPDATE
Kojarunchitt/Reid
SC46/11 THAT Darel Hall be granted speaking rights for the duration of this meeting.
CARRIED

The investigations are continuing into the sale of Mojo's being the best option. It was agreed that there has been a lot of discussion and research gone into this being the right decision. The document from Cutlers Real Estate specifies the estimated sale price.

Reid/Eastwood
sc47/11 THAT the Executive direct the General Manager to obtain the best price possible for OUSA from the sale of Mojo's at 219 Leith Street, Dunedin.
Abstain: 1
CARRIED






RETURNING OFFICERS REPORT
The Returning Officer apologized for not being able to attend this meeting; however, he offered to attend a meeting at the end of today to answer questions.

Could the Returning Officer please supply any recommendations for further elections and or referenda to the executive? Jonathan was happy to do this.

Russell/Eastwood
sc48/11 THAT the Returning Officers Report be received.
CARRIED

Reid/Eastwood
sc49/11 THAT Jonathan Rowe be thanked for his hard work during the elections and referenda.
CARRIED

EXECUTIVE REPORTS REMINDER
The Secretary wished to remind the Executive the fourth quarter reports are due at 1pm on 24 November 2011. If you are going to be away could you arrange a time to call in when your report is being heard?

GENERAL BUSINESS
University Council Meeting - the next meeting on Tuesday will be fees setting if the Executive wished to attend.

University Sport New Zealand Board Meeting - this is scheduled for 3 December in Wellington. Brad offered to attend this meeting on OUSA's behalf as he will be in Wellington at this time. However, it was asked what OUSA's status would be at this meeting. Brad said he was happy to go and find out.

Service Level Agreement Update - Darel advised this was moving forward slowly but surely. He will inform them of any developments when they happen.

OUSA Strategic Plan - the present strategic plan runs out this year. What plans does the Executive have to re-do it? Now OUSA is under a Voluntary Student Membership (VSM) environment OUSA should change its mindset and reflect this.

OUSA Branding - Darel said the logo and branding needs to be refreshed. The lettering on the logo is hard to recognize. He is concerned that the many events being held are not OUSA branded enough. The Executive expressed they would like to be involved in this process.

Next Standing Committee Meeting - this will be on 29 November. Time to be decided.


Meeting closed at 4.15pm