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14th February 2012

MINUTES OF THE OUSA STANDING COMMITTEE OF THE EXECUTIVE MEETING HELD IN THE BOARDROOM OF THE OTAGO UNIVERSITY STUDENTS' ASSOCIATION ON TUEDAY 14 FEBRUARY 2012 AT 5.15PM


PRESENT
Logan Edgar (Chair), Ryan Edgar, Aaspreet Boparai, Francisco Hernandez, Victoria Koszowski and Lisa Pohatu

IN ATTENDANCE
Darel Hall (General Manager), Donna Jones (Minute Secretary) and Joe Stockman (Critic Reporter)

CO-OPT MEMBERS ONTO THE STANDING COMMITTEE
Boparai/Hernandez
sc47/12 THAT Victoria Koszowski and Lisa Pohatu be co-opted onto the Standing Committee of the Executive for the duration of this meeting.
CARRIED

MINUTES OF THE PREVIOUS MEETING
Motion sc37/12 should read Ryan Edgar, not Aaspreet Boparai

Pohatu/Koszowski
sc48/12 THAT the minutes of the Standing Committee meeting held on 7 February 2012 be accepted as a true and correct record with the above amendment.
CARRIED

MATTERS ARISING
Otago Community Hospice - the shortfall of $500 is in the system to be paid.

BY ELECTION DATES
The new configuration under VSM is the University Council seats are now to be selected through an election process by the University. The Registrar would like to hold their elections alongside our By Election. Thus being the case the Executive agreed to table our discussion until Jan Flood notifies us of their dates.

NZUSA CONFERENCE REPORT
Logan attended the January conference in Wellington. Two main speakers in attendance were Grant Robertson - Labour Deputy Leader, and Member for Wellington Central, who updated them on the latest developments about interest returning on student loans. Hon Steven Joyce - National List MP and Minister of Tertiary Education spoke about the Tertiary Education Strategy Paper.

NZUSA will monitor the situation and keep student leaders informed.

Lincoln University Students' Association are still trying to reach an agreement with the Lincoln University on a Service Level Agreement. Logan reiterated how the University of Otago and OUSA have worked hard on a good partnership. A big thanks to Darel Hall once again.

LIQUOR BAN UPDATE
OUSA are in the process of setting up a petition supporting an alternative to this ban for students. When tent city is set up OUSA will have a copy of the petition available and also educate students to write a submission.

The liquor ban is being extended from the Town Belt to the Gardens and back to the harbour.

Logan is suggesting better education especially on binge drinking etc. and more bottle banks could be more effective than a total ban.

UNIVERSITY COUNCIL REPORT
Logan attended his first University Council meeting today as an elected representative. He was commended on his performance and his very dapper appearance.

The Council members went on a tour of the new University Plaza Building. Logan said it was an excellent facility and encourages the executive to pop down and have a look. The new Unipol gymnasium is worth a visit as well.

It was noted here that Logan by default of his position on Council is a member of the University Finance and Budget Committee and the Appeals Board.

EXTERNAL CHANGE - RELEVANT TO STUDENTS
Dunedin Managements Venue Limited (DMVL) has indicated there will be an area set up at the new stadium especially for students on the same lines as the terrace area at the old Carisbrook.

Hernandez/Edgar
sc49/12 THAT Darel Hall be granted speaking rights for the duration of this meeting.
CARRIED

Knox College - there are changes at the college with the governing council being replaced by a commission of the church's general assembly. Concerned students have formed a facebook page opposing the changes as they see old traditions being threatened and wish them to be preserved.

Hernandez/Edgar
sc50/12 THAT Joe Stockman be granted speaking rights for the duration of this meeting.
CARRIED

Joe Stockman explained that Critic had heard this as well. They are following enquiries and will be writing about it in the first issue of Critic.


INTELLIGIENCE
Committee Structures - It is the intentions that OUSA will work hard to have the best committee structure. The proposed structure devised last year needs to be fine-tuned and improved. The Student Support Centre should be involved in all the recruitment as they have good resources and knowledge to help this work.

Logan has eager students he would recommend to sit on some of the Committees.

Francisco is keen to hold proper elections to vary the process of selection. This would be costly and would require a lot of work said staff members.

A very good initiative could be having outside student group leaders involved in regular meetings with the Executive and they could report to these committees.

GENERAL BUSINESS
Tertiary Open Day - this is advanced notice that the Executive are to be involved in sitting on a booth for the day. This will be held in the Link this year owing to the Union Building renovations. Darel asked that the Student Support Centre set this up and organize the layout etc. The Clubs and Societies Centre usually provide written material to advertise courses etc. AJ will be asked to update the OUSA section in the brochure and Matt Tucker to update the SJS section.

NEXT MEETING
28 February at 5.15pm.

GENERAL MANAGER'S
Logan hasn't finalized these yet. He will email the executive later and report back to Darel. He apologises for the delay.


GENERAL MANAGER'S DECEMBER AND JANUARY REPORTS
Attached is the General Manager's, December and January Operational Reports. It was noted that the Service Level Agreement hasn't been signed officially yet, hopefully at the end of this week. Darel has submitted some excellent reports to the university thus far.

Hernandez/Pohatu
sc51/12 THAT the General Managers - December and January Operational Reports be received and it be noted how marvelous they are.
CARRIED


Meeting closed at 5.58pm