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13th March 2012

MINUTES OF THE OUSA EXECUTIVE MEETING HELD IN THE BOARDROOM OF THE OTAGO UNIVERSITY STUDENTS' ASSOCIATION ON TUESDAY 13 MARCH 2012 AT 5.15PM

PRESENT
Logan Edgar (Chair), Ryan Edgar, Francisco Hernandez, Aaspreet Boparai, Blake Luff and Victoria Koszowski

IN ATTENDANCE
Darel Hall (General Manager), Donna Jones (Minute Secretary) ,Callum Fredric (Critic Reporter), Jonathan Rowe (University Council Student Rep), Juana Diesing (Observer), Shane Corrigan (Observer), Lorenzo Holding (Observer) Yi Ding (Observer)

APOLOGIES
Lisa Pohatu

Luff/Boparai
13/12 THAT the above apology be accepted.
CARRIED

MINUTES OF THE PREVIOUS MEETING
Luff/Edgar
14/12 THAT the minutes of the executive meeting held on 6 March 2012 be accepted as a true and correct.
CARRIED

SPEAKING RIGHTS
Edgar/Luff
15/12 THAT Darel Hall, Donna Jones and Jonathan Rowe be granted speaking rights for the duration of this meeting.
CARRIED

University Council Report - Jonathan Rowe was invited to address this meeting to give a brief report from the meeting of the University Council today.

Jono was given expressed permission to speak formally to the executive about the general appreciation and how members of the university council were impressed with OUSA's initiative with a successful Orientation.

Royal Society of NZ President - Prof Sir David Skegg former University of Otago Vice Chancellor has been chosen for this position. He will succeed Garth Carnaby in the role which has a term of up to three years.

The Royal Society is an independent national academy of science, technology and the humanities. The society represents nearly 20,000 scientists, scholars, technologist and technicians.



BY ELECTION REMINDER
Please sign up on the roster Logan has offered to get organised to sit on the polling booth.


APPOINTMENT OF INDEPENDENT ARBITRATOR
The Secretary was asked to address the meeting to explain how the Executive are required to appoint an Independent Arbitrator for the elections as per the constitution. Donna has been in contact with Prof Paul Roth and he has agreed to assist if the Executive should choose to select him.

Hernandez/Koszowski
16/12 THAT Prof Paul Roth be appointed as the Independent Arbitrator for the By Election being held 19 - 21 March 2012.
CARRIED

PLANET MEDIA DUNEDIN LIMITED
The Secretary explained as in previous years this is an annual formality.

It was clarified these companies don't have a separate audit as OUSA Auditors include them in the OUSA full audit process.

Luff/Edgar
17/12 THAT Planet Media Dunedin Limited hold no Annual General Meeting for 2012.
CARRIED

Luff/Edgar
18/12 THAT Planet Media Dunedin Limited appoints no Auditors for the 2012 financial year.
CARRIED

Luff/Edgar
19/12 THAT Critical Publications Limited hold no annual General Meeting for 2012.
CARRIED

Luff/Edgar
20/12 THAT Critical Publications Limited appoint no Auditors for the 2012 financial year.
CARRIED

It was explained that there a two vacancies on the Board of Planet Media Dunedin Limited.
Luff/Koszowski
21/12 THAT Matthew Haggart be appointed as a Director of Planet Media Dunedin Limited henceforth for a term not exceeding thirty six (36) months.
CARRIED


VAN PURCHASE/REPLACEMENT UPDATE
Owing to the present Transit van being out on business for the past week a valuation hasn't been obtained yet.
Blake had spotted a second hand van for sale for $48,000 for the Executive to consider. Blake recommended an AA check on it.

It was agreed that maybe a second hand vehicle could be considered if the price was right as initially only new vans were being looked at.

Darel and Blake will have a discussion and come back with another proposal at another meeting.

HYDE STREET KEG PARTY - FINANCIAL CONSIDERATION
The plans are going ahead well for this. In a previous meeting it was noted that a decision on what budget line this event would come from for extra port-o-loos etc. Thus altering the balance of the campaigns budget line from $20,000 to $15,000.

Koszowski/Boparai
22/12 THAT the Executive agrees to transfer $5,000 from the Campaigns line to the Events General budget area, to aid transparency a new line item established for the Hyde Street Keg Party Event being held on 25 March 2012.
CARRIED

JOSEPH KONY INVISIBLE CHILDREN CAMPAIGN
There has been a large amount of internet traffic and awareness on the social network sites about this recently.

This is a very controversial issue overall. The OUSA Executive will not be taking a stance on it.

ROBERT BURNS AND FRANCES HODGKINS FELLOWSHIP COMMITTEES
The Secretary explained to the Executive this is an annual invitation to members of the executive to be appointed to these selection committees.

It was decided to table this for another meeting to give the new incoming executive members a chance to be involved should they desire.

DISAFFILIATIONS
Otago Tongan Club - it was asked if this could be held over until they have their scheduled meeting next week.

Otago OXFAM Society of Otago - This society still owes $46.00 to the bank it was noted. James Grubb (CDO) to follow this up.

Luff/Koszowski
23/12 THAT the Otago OXFAM Society of Otago be disaffiliated.
CARRIED

EXTERNAL CHANGE - RELEVANT TO STUDENTS
Student Loan - this debate is continuing in parliament.

Otago Rugby Football Union - their possible demise has been further remanded for another week with an offer of a financial bailout.

Tsunami in Japan one year on - there has been services held throughout New Zealand to observe the anniversary of this tragedy.

University Buildings being checked for earthquake proof - there has been a team here checking all the buildings for strengthening etc. No negative feedback thus far.

INTELLIGENCE
Power Lunch Report - As attached. The template of this report was being suggested for all meeting reports. Well done Logan!

Luff/Boparai
22/12 THAT the Power Lunch Report (Presidents' Committee) of 2 March 2012 be received.
CARRIED

Otago Tertiary Chaplaincy Trust Board - Fran attended this meeting.

Luff/Koszowski
23/12 THAT the Otago Tertiary Chaplaincy Trust Board meeting minutes of 8 March 2012 be received.
CARRIED

NEXT EXECUTIVE MEETING
Owing to the By Elections being held next week there won't be a meeting until 27 March 2012 at 5.15pm

GENERAL MANAGERS' MONTHLY REPORT
It was reiterated the Orientadium 2012 was the biggest and best Orientation to date. The student newspaper - Salient from the Victoria University Students' Association had reported how good our Orientation was compared with their Orientation.

Luff/Edgar
24/12 THAT the General Managers' February Monthly Report be received.
CARRIED

STRICT COMMITTEE
Luff/Hernandez
25/12 THAT the meeting move into Strict Committee for reasons of commercial sensitivity at 6.12pm
CARRIED

Hernandez/Luff
26/12 THAT the meeting move out of Strict Committee at 6.28pm.
CARRIED


Meeting closed at 6.32pm