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19th June 2012

MINUTES OF THE OUSA EXECUTIVE MEETING HELD IN THE BOARDROOM OF THE OTAGO UNIVERSITY STUDENTS' ASSOCIATION ON TUESDAY 19TH JUNE 2012 AT 5.17PM


PRESENT
Jono Rowe (Chair), Lisa Pohatu, Juana Diesing, Yee Min Chua, Logan Edgar (via teleconference) Ryan Edgar (from Item 8), Aaspreet Boparai, Blake Luff, Angus McDonald, Francisco Hernandez.

IN ATTENDANCE
Darel Hall (GM & Minute Secretary)

APOLOGIES
None.

MINUTES OF THE PREVIOUS MEETING
Diesing/ Luff
146/12 THAT the minutes of the executive meeting held on 6 June 2012 be accepted as a true and correct record.
CARRIED

MATTERS ARISING
None.

GENERAL MANAGER'S APRIL REPORT
This report had been circulated earlier for comment.

Luff/ McDonald
147/12 THAT the General Manager's April Report be received.
CARRIED

NEW GRANTS POLICY & GRANTS CRITERIA
Blake Luff provided a background to this paper.

Luff/ Diesing
148/12 THAT the Grants Criteria 2012 be accepted
CARRIED

Luff/ Diesing
149/12 THAT the Grants Policy 2012 be accepted as OUSA Policy
CARRIED
Note: The Grants Policy 2012 replaces I002-2009 Grants Policy ratified on 21/04/2009.


USNZ SNOW GAMES FUNDING APPLICATIONS
Blake Luff provided a background to this paper authored by CDO James Grubb.



Luff/ McDonald
150/12 THAT the OUSA Executive authorizes the Club Development Officer to apply to the Lion Foundation for $2,160 for the purpose of accommodation, or related purposes agreeable to the Lion Foundation, for OUSA Team Otago to attend the 2012 NZ Universities Snow Games, and that the Common Seal be affixed to the application.
CARRIED

Luff/ McDonald
151/12 THAT the OUSA Executive authorizes the Club Development Officer to apply to the Bendigo Valley Sports and Charity Foundation for $1,106 for the purpose of van hire, or related purposes agreeable to the Bendigo Valley Sports and Charity Foundation, for OUSA Team Otago to attend the 2012 NZ Universities Snow Games, and that the Common Seal be affixed to the application.
CARRIED

AFFILIATION: BOTSWANA STUDENT ASSOCIATION IN OTAGO (BOTAGO)
Blake Luff introduced this item.

Luff/ Chua
152/12 THAT the Botswana Student Association in Otago (BOTAGO) be affiliated to the OUSA
CARRIED

Ryan Edgar arrived.

BUSINESS PLAN 2013
The GM introduced the two page change ideas from service units for 2013. Staff were asked to propose ideas for major development in service theme changes, Key Performance Indicator changes and Capital Expenditure ideas for 2013 as a first opportunity to get feedback from the Executive before more work is done.

STUDENT SUPPORT
- Interest was expressed in the Queen's High School Volunteering Pilot
- A preference was expressed for clear delineation between political/ Executive items and service/ Management items
- Support for more Queer Support hours was expressed

INFORMATION TECHNOLOGY
- PMDL items to go through the PMDL Board for approval (this applied to all Capex and Business Plans)
- Assurance that E Waste is reused or recycled was sought

RECREATION
- A measure of Polytechnic student use of Recreation Services was sought
- A general concern about maintaining a broad base of services rather than specializing in a few areas such as dance/ martial arts was expressed
- Support for reducing provision to three pianos from the current four was supported
- It was noted that the Revised Capex Plan had been further amended in a final document by the Executive agreed to as per 127/12 on 6 June 2012.



PMDL
- The Critic, Radio One, and Planet Media Sales documents were referred to the Planet media Board for consideration and advice.

EVENTS
- The focus on Orientation as the flagship event of the OUSA was supported including an appetite for trading off a reduced surplus for quality if required.
- Higher wages for Capping Show staff was preferred above doing an extra show, particularly if sponsorship potential was explored The Executive gave in-principle support for this.

Luff/ Edgar R
153/12 THAT the change ideas papers be received and Executive advice on business planning be noted by staff.
CARRIED

WELCOM MINUTES
Fran Hernandez introduced this paper.

154/12 Luff/ Diesing
THAT the minutes of the WelCom meeting of 23 May 2012 be received
CARRIED

ENVIROCOM MINUTES
Fran Hernandez introduced this paper.

155/12 Luff/ Diesing
THAT the minutes of the EnviroCom meeting of 24 May 2012 be received
CARRIED

REPORT OF THE OTAGO TERTIARY CHAPLAINCY BOARD
Fran Hernandez introduced this paper.

156/12 Luff/ Diesing
THAT the report on the Otago Chaplaincy Trust Board meeting of 10 May 2012 be received
CARRIED

$3 DINNER PROPOSAL UPDATE
Fran requested this be tabled to the next meeting while further investigation ensues.




STUDENT LOANS/ ALLOWANCES CAMPAIGN
Fran introduced this item. Fran is in discussion with the NZ Medical Students' Association who he noted have a particular interest in the cutting of allowances for postgraduates. Fran will bring a discussion document to the next meeting.

Logan noted that there are also action items arising out of the June 6 OUSA Student Budget Briefing and Discussion. He noted a keenness to take action in Semester 2 once students had returned.

GENERAL MANAGER'S MAY REPORT
The General Manager noted that while the Association generally has a positive financial outlook, the Executive needed to again take note of the 'negative financial outlook' for Radio One and PMDL in general. The executive were further advised that the outlook had further deteriorated since the previous update. This is currently receiving a high degree of attention in order to better quantify this for the PMDL Board and OUSA Executive as well as develop plans to remedy problems.

Luff/ Hernandez
157/12 THAT the General Manager's May Report be received
CARRIED

GENERAL BUSINESS
Blake Luff noted that he is meeting the Southern District Health Board regarding alcohol-related referrals from Student Health to the Board.

The Chair formally noted this was the first meeting attended by Yee Min Chua following her election to the post of International Representative. Ms Chua was warmly welcomed by acclamation by all present.

NEXT EXECUTIVE MEETING
Tuesday 10 July 2012 at 5.15pm




Meeting closed at 6.19pm