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24th July 2012

MINUTES OF THE OUSA EXECUTIVE MEETING HELD IN THE BOARDROOM OF THE OTAGO UNIVERSITY STUDENTS' ASSOCIATION ON TUESDAY 24 JULY 2012 AT 5.15PM

PRESENT
Logan Edgar (Chair), Ryan Edgar, Aaspreet Boparai, Min Chua, Blake Luff, Juana Diesing and Angus McDonald

IN ATTENDANCE
Donna Jones (Minute Secretary)

APOLOGIES
Francisco Hernandez, Lisa Pohatu, Jonathan Rowe
Juana Diesing for leaving early.

Luff/McDonald
183/12 THAT the above apologies be accepted.
CARRIED

MINUTES OF THE PREVIOUS MEETING
Luff/McDonald
184/12 THAT the minutes of the executive meeting held on 10 July 2012 be accepted as a true and correct record.
CARRIED
EXECUTIVE RESIGNATION
The Secretary noted she had received a resignation from the Education Officer for personal family reasons. Aaspreet offered to continue on the Health Sciences First Year Board for the rest of the year and will attend next week's Senate Meeting.

He is very sad to be leaving OUSA and expressed his enjoyment during his term on the Executive.

Moved from the Chair
185/12 THAT the Executive thank Aaspreet Boparai for his hard work and wish him all the very best for the future.
CARRIED U

Aaspreet left at 5.19pm

AFFILIATION POLICY
As attached.

Blake went through the proposed changes and explained them.

Luff/Chua
186/12 THAT the Affiliation Policy be amended.
CARRIED


FUNDING REQUEST
As attached a request from Angels for Children Charitable Trust.

After careful consideration the executive declined this application. Most thought it didn't fit the criteria and it doesn't directly affect students.

The Secretary will contact them tomorrow.

GENERAL MANAGER'S MONTHLY REPORT
This was circulated via email and attached to the agenda.

There were many positive comments about Darel's report especially in the way he writes a detailed comprehensive report proving to be most helpful.

Luff/Diesing
187/12 THAT the General Manager's June Monthly Report be received.
CARRIED

APPOINT HEALTH AND SAFETY REPRESENTATIVE
It was explained that a representative from the executive needs to on the Health and Safety Committee. Francisco was keen to do this.

Luff/McDonald
188/12 THAT Francisco Hernandez be appointed as the executive representative on the Health and Safety Committee for 2012.
CARRIED

APPOINTMENTS TO GOLDS PANEL
Luff/Diesing
189/12 THAT Blake Luff, Logan Edgar, James Grubb, Lisa Wilkinson and Lorraine Isaacs be appointed to the Golds Panel for 2012.
CARRIED

OUSA STANCE ON ALCOHOL
It was agreed that the executive would state their informal stance for external communication on alcohol.

"OUSA recognises and supports measures to limit excessively harmful drinking which result in some students placing themselves in situations whereby their personal safety is in acute danger. OUSA supports solutions that approach the problem from a basis that recognises students collectively as an integral stakeholder in tackling the problem and individually as holding the same rights and privileges as any New Zealand citizen."

To this end we do not support the Dunedin City Council's (DCC's) proposed Liquor Ban for North Dunedin. OUSA's first meeting with the panel set up to consider the proposed liquor ban and then make a recommendation to the City Council will be 7 August.



TUTORING SCHEME
As the circulated document outlines this proposed tutoring scheme is for students at Queens High School to assist with extra tutoring. It is voluntary and would fit within the Vice Chancellors Volunteering programme. It also fits with the OUSA strategic plan.

Luff/Edgar
190/12 THAT OUSA agrees to fund the Queens High School Student Tutoring Scheme $910.22 from the Education Budget Line.
CARRIED

STUDENT LOANS AND ALLOWANCES
Francisco and AJ are writing up an opinion piece for the ODT.


GENERAL BUSINESS
Education Officer Vacancy - this will be further discussed at the next executive meeting when the main election dates are being set.

Most of the committees are covered in the meantime and Ryan will sit on Senate and BUGS Committees.

International Council Cultural Evening - Logan noted this was a lovely evening with many excellent performances. Well done to all those who made this a very successful evening.

Moved from the Chair
191/12 THAT OUSA congratulate and thank Paulina Kwon (ICC) and Min Chua (ISO) for a smorgasbord of International Talent.
CARRIED U

Grants Committee Meeting - this will be held on 25 July 2012 at 12.30pm.

Clinical Governance Committee - Blake said this meeting was scheduled soon and were there any items of business for him. The main issue was the wide range of colds and flus amongst students and staff presently. Could OUSA do anything to assist?




Meeting closed at 5.51pm